Aptem university customers
- Leeds Beckett University
- London South Bank University
- Middlesex University London
- University of Kent
- University of Hertfordshire
- The University of Nottingham
- University of the West of England (UWE Bristol)
- Teesside University
- Aston University
- Edge Hill University
Aptem webinar:
A 90 day plan for implementing AI effectively and responsibly
17 November 2026 | 11.00 am – 12.00 pm
Aptem solutions to challenges faced by universities
Enrolling high volumes of students
Meeting Ofsted and DfE requirements
Evidencing progression and completion
Want a quick overview?
LSBU has gone from learners having to wait up to five months to start using an online apprenticeship management system, to having it available on day one of their programme. That makes a huge impact on their engagement and progress.
Sammy Shummo
Group Director of Apprenticeships
There were a number of factors that contributed to our selection of Aptem Apprentice. Ease of use, easy navigation, easy access to reports, ability to create reviews, placements and workshops, and Aptem’s reputation. It’s the market leader in the university apprenticeship sector.
Joanne Sage
Compliance Manager
We now use Aptem as our primary recruitment tool. The system monitors and records attendance across all apprenticeship programmes. The system is great. It’s easy to use and intuitive. We love the new console and have received very positive feedback from our students and employers.
Steven Willis
Former CAS Operations Manager
One of the reasons we decided to use Aptem Apprentice, outside of the solution and features itself, is the fact it is clear the team are apprenticeship experts. They talk our language and know our challenges, and that gives us the reassurance that this is the right product for us.
Peter Sarner-Taylor
Head of Apprenticeships Funding and Data
Product features
Standard features
Aptem Apprentice standard features
- Learner recruitment and enrolment
- Digital enrolment and compliance
- Remote eligibility -- ILR & IA
- Functional skills assessments fully integrated
- Learning delivery and management
- eLearning -- SCORM
- Learner portal
- Configurable reviews
- Progress tracking
- Apprenticeship management and process automation
- Funding management
- Data reporting and data analytics
AI-enhanced features
Aptem Apprentice AI-enhanced features
- Virtual assistant
- Marking aid
- Enhanced reviews
- Feedback assistant
- Aptem Checkpoint
Features that set Aptem apart
Features that set Aptem apart
- Recognition of prior learning calculator
- Skills radar
- Aptem Assess cognitive assessment
- Customising programmes
- Sub-programmes eliminating replication
- Automation of basic tasks
- Self-enrolment onto workshops
- Time-saving features powered by AI
- Communications connector
- Digital EPAPro integration
- Objective learner progress monitoring
- Resource centre
What makes Aptem Apprentice the best choice?
- Customisation - from onboarding through to individualised learner journeys, with the ability to make changes throughout a programme
- Skills radar - a built-in, self-assessment tool
- Remote, fully integrated initial learner assessments and diagnostics
- Free Recognition of Prior Learning calculator
- Trackers and process automation across the learner journey
- Full eLearning using SCORM
- Integrated calendar
- Data reporting with embedded PowerBI
Built-in cognitive assessment
Aptem Assess is an integrated cognitive assessment tool that enables you to seamlessly identify and respond to learning needs.
- Integrate cognitive assessment into your onboarding process or where needed in the delivery programme.
- For an estimated 80% of learners the experience will take no more than 15 minutes.
- Complete assessments on your learners’ chosen device – mobile, tablet or desktop.
- Obtain guidance on reasonable adjustments for Learning Plans and End Point Assessments.
- Access learning support materials via the Aptem Resource Centre.
FAQs
Q. Can we brand the system by adding in our logos?
Yes, you can add in both yours and your employer’s logos.
Q. Can I change the language or terminology in the system?
Yes, you can change the terminology in many areas of the platform. For example, if your organisation refers to a learner as a student, or a coach as a trainer.
Q. Can I change a learning plan mid-programme?
Yes you can make ad hoc changes throughout a programme and apply these at an individual, cohort or programme level: a just-in-time approach.
Q. Can I see how much my funding allowance will be for the next month and future months?
Yes, this information is available within the built-in Power BI funding dashboard.
Q. Can I use Aptem for subcontracting and use multiple UKPRNs?
Yes, enabling you to manage elements such as multiple ILR returns, reflect your organisation’s delivery model inside Aptem using group structures, and make operational efficiencies by using Aptem to manage changes via workflows.
Further questions?
We know it’s important that your delivery system meets your unique needs. We're here to help.
We're award-winning and accredited
Business Awards UK: Best Learning Management System
Aptem was awarded Best Learning Management System in the 2026 Business Awards – an accolade honouring the provider of the most innovative and effective learning management system (LMS) for training and education.
EducationInvestor Awards: Ed Tech & Content Provider of the Year
Aptem won Ed Tech & Content Provider of the Year at the EducationInvestor Awards 2026. The judges praised Aptem's compelling case for the support it delivers to providers and learners, backed by outstanding evidence of its impact.
BusinessCloud EdTech 50: top 20 ranking, 2026
Aptem was ranked in the top 20 of BusinessCloud's EdTech 50 for 2026. The annual ranking celebrates the UK's most innovative startups, scaleups and established organisations building original technology for education and workplace development, selected through a combination of reader votes and an expert judging panel.
Digital Education Awards: Business Education Learning Product of the Year
Aptem was named Business Education Learning Product of the Year at the Digital Education Awards 2025. Judges praised Aptem as an end-to-end platform that has changed how providers manage apprenticeships, employability and skills development, and highlighted its use of AI for progress monitoring and productivity.
Learning Technologies Gold Award: Learning Technologies Organisation of the Year
Aptem was awarded Gold for 'Learning Technologies Organisation of the Year' at the Learning Technologies Awards 2025, recognised for exceptional customer satisfaction and outstanding results for apprenticeship providers and their learners.
EMEA Technology Fast 500: 2023 ranking
Aptem was named in the 2023 EMEA Technology Fast 500, a ranking of the 500 fastest-growing technology companies across Europe, the Middle East and Africa.
Digital Education Awards: Digital Education Product of the Year
Aptem won Digital Business Education Product of the Year at the Digital Education Awards 2023. The awards recognised digital learning products from across the international education sector, judged by an independent panel.
British Data Awards: SME of The Year
Aptem was named SME of the Year at the British Data Awards 2021, recognised for its SaaS innovation in skills and employability, and its resilient growth throughout the pandemic.
Education Investor Awards: ICT Platforms and Applications - Winner
Aptem (then trading as MWS Technology) was named winner of the ICT – Platforms and Applications category at the EducationInvestor Awards 2019, with judges praising it as an innovative, scalable EdTech business that created a genuinely impressive one-stop-shop solution for apprenticeship delivery.
e-Learning Awards: Most Innovative New Product
Aptem (then trading as MyWorkSearch) was named Most Innovative New Product or Tool at the e-Learning Awards 2010, recognised less than a year after launch for harnessing technology to deliver engaging, comprehensive support to jobseekers, from more than 200 entries across 16 award categories.
We're award-winning and accredited
Business Awards UK: Best Learning Management System
Aptem was awarded Best Learning Management System in the 2026 Business Awards – an accolade honouring the provider of the most innovative and effective learning management system (LMS) for training and education.
EducationInvestor Awards: Ed Tech & Content Provider of the Year
Aptem won Ed Tech & Content Provider of the Year at the EducationInvestor Awards 2026. The judges praised Aptem's compelling case for the support it delivers to providers and learners, backed by outstanding evidence of its impact.
BusinessCloud EdTech 50: top 20 ranking, 2026
Aptem was ranked in the top 20 of BusinessCloud's EdTech 50 for 2026. The annual ranking celebrates the UK's most innovative startups, scaleups and established organisations building original technology for education and workplace development, selected through a combination of reader votes and an expert judging panel.
Digital Education Awards: Business Education Learning Product of the Year
Aptem was named Business Education Learning Product of the Year at the Digital Education Awards 2025. Judges praised Aptem as an end-to-end platform that has changed how providers manage apprenticeships, employability and skills development, and highlighted its use of AI for progress monitoring and productivity.
Learning Technologies Gold Award: Learning Technologies Organisation of the Year
Aptem was awarded Gold for 'Learning Technologies Organisation of the Year' at the Learning Technologies Awards 2025, recognised for exceptional customer satisfaction and outstanding results for apprenticeship providers and their learners.
EMEA Technology Fast 500: 2023 ranking
Aptem was named in the 2023 EMEA Technology Fast 500, a ranking of the 500 fastest-growing technology companies across Europe, the Middle East and Africa.
Digital Education Awards: Digital Education Product of the Year
Aptem won Digital Business Education Product of the Year at the Digital Education Awards 2023. The awards recognised digital learning products from across the international education sector, judged by an independent panel.
British Data Awards: SME of The Year
Aptem was named SME of the Year at the British Data Awards 2021, recognised for its SaaS innovation in skills and employability, and its resilient growth throughout the pandemic.
Education Investor Awards: ICT Platforms and Applications - Winner
Aptem (then trading as MWS Technology) was named winner of the ICT – Platforms and Applications category at the EducationInvestor Awards 2019, with judges praising it as an innovative, scalable EdTech business that created a genuinely impressive one-stop-shop solution for apprenticeship delivery.
e-Learning Awards: Most Innovative New Product
Aptem (then trading as MyWorkSearch) was named Most Innovative New Product or Tool at the e-Learning Awards 2010, recognised less than a year after launch for harnessing technology to deliver engaging, comprehensive support to jobseekers, from more than 200 entries across 16 award categories.
What Aptem university customers get: implementation, success management, and community
As an Aptem customer, you are supported throughout your journey, firstly by a dedicated Implementation Consultant, followed by access to a Customer Success Manager.
We publish a roadmap detailing how we are improving and enhancing our products.
Aptem’s in-person customer support is available to Aptem Superusers at the end of the phone or via Aptem’s support ticket system, and the Aptem Help Centre enables self-service. We also publish a live status page for Aptem products.
With a team of over 60 developers, we have the resources and expertise to deliver outstanding service, including our Platinum package.
Case studies
Apprentice
Buckinghamshire New University
Discover how Buckinghamshire New University uses Aptem to manage healthcare apprenticeships across 20+ NHS trusts and healthcare organisations, cutting admin and strengthening compliance.
Read More
Apprentice
Nottingham Trent University
Nottingham Trent University successfully integrated Aptem with its Banner student records system, eliminating duplicate data entry, unifying learner information, and delivering a seamless apprenticeship management ...
Read More
Apprentice
London South Bank University
Since launching its apprenticeship provision in 2016, London South Bank University (LSBU) has grown to support more than 3,000 learners, a journey marked by innovation, ...
Read More
Apprentice
Middlesex University
Middlesex sought a unified platform to manage administration, compliance and learner engagement at scale. In 2019, the university partnered with Aptem, and the impact was ...
Read More
Apprentice
University of Portsmouth
The University of Portsmouth partnered with Aptem to transform apprenticeship management for 800+ learners, replacing fragmented systems with a centralised platform, improving compliance confidence from ...
Read More
Efficiency and consistency through open-API standards
A single source of data that works across the entire delivery is essential to achieve accuracy and ‘one version of the truth’. Aptem offers a range of standard integrations: Proficient, NCFE (formerly Skills Forward), BKSB, CENTURY, Pass Functional Skills, Cognassist, EQUAL, NAS, and PRaP. Additionally, we have an open API for third-party systems to integrate with. Our current customers have integrated the likes of Salesforce, SITS, Banner, Quercus, Tribal ebs, ProSolution, and customer websites. We also offer a communications connector with Microsoft Teams.
Aptem supports Single Sign On, so once you are in a system you can access Aptem without additional log-ins. Aptem enhances security by using Multi-Factor Authentication (MFA) and also supports Multi-Factor Verification (MFV) for document signing.
Strategic decision-making using data
When you use Aptem your data is held centrally, allowing you to easily report and analyse. There are a number of built-in reporting tools along with more detailed Power BI Dashboards within Aptem and we’re adding to these all the time.
Aptem Intelligence Dashboard
Synonymous with Aptem’s data-driven approach, the Aptem Intelligence Dashboard turns DfE apprenticeship reporting data into useful, digestible reports, using Power BI.
It is a repository of sector expertise allowing Apprenticeship providers to view competitive market positions, identify opportunities, and make data-driven strategic decisions. It is available for everyone to use.
You might also be interested in
We'd love to hear from you
The best way to experience our platform is through a consultative chat with one of our friendly experts. They can take you through the system and show you the benefits of Aptem that are most relevant to your business.
- Simplify your delivery with Aptem.
- Increase efficiency with workflows, automation and streamlined processes.
- Get insights into your delivery performance using Aptem's reporting tools.
