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51% of universities with an established apprenticeship provision use Aptem

Aptem solutions to challenges faced by universities

Enrolling high volumes of students

Fully remote onboarding, auto-managed by Aptem.

Meeting Ofsted and ESFA requirements

Structured to map and evidence learning to KSBs. Built-in ILR and EPA.

Evidencing progression and completion

One system, reporting on data from OTJ hours, compliance, documentation and reviews.

Want a quick overview?

LSBU has gone from learners having to wait up to five months to start using an online apprenticeship management system, to having it available on day one of their programme. That makes a huge impact on their engagement and progress.

Sammy Shummo

Group Director of Apprenticeships

There were a number of factors that contributed to our selection of Aptem Apprentice. Ease of use, easy navigation, easy access to reports, ability to create reviews, placements and workshops, and Aptem’s reputation. It’s the market leader in the university apprenticeship sector. 

Joanne Sage

Compliance Manager

We now use Aptem as our primary recruitment tool. The system monitors and records attendance across all apprenticeship programmes. The system is great. It’s easy to use and intuitive. We love the new console and have received very positive feedback from our students and employers.

Steven Willis

CAS Operations Manager

One of the reasons we decided to use Aptem Apprentice, outside of the solution and features itself, is the fact it is clear the team are apprenticeship experts. They talk our language and know our challenges, and that gives us the reassurance that this is the right product for us.

Peter Sarner-Taylor

Head of Apprenticeships Funding and Data

Product features

Standard features

Aptem Apprentice standard features diagram

Features that set Aptem apart

What makes Aptem Apprentice the best choice?

Built-in cognitive assessment

Aptem Assess is an integrated cognitive assessment tool that enables you to seamlessly identify and respond to learning needs. 

  • Integrate cognitive assessment into your onboarding process or where needed in the delivery programme. 
  • Offer 87% of learners an experience that takes no more than 15 minutes. 
  • Complete assessments on your learners’ chosen device – mobile, tablet or desktop.
  • Obtain guidance on reasonable adjustments for Learning Plans and End Point Assessments.
  • Access learning support materials via the Aptem Resource Centre. 
Watch our video
Aptem Assessments Overview on laptop and mobile

FAQs

Q. Can we brand the system by adding in our logos?

Yes, you can add in both yours and your employer’s logos.

Q. Can I change the language or terminology in the system?

Yes, you can change the terminology in many areas of the platform. For example, if your organisation refers to a learner as a student, or a coach as a trainer.

Q. Can I change a learning plan mid-programme?

Yes you can make ad hoc changes throughout a programme and apply these at an individual, cohort or programme level: a just-in-time approach.

Q. Can I see how much my funding allowance will be for the next month and future months?

Yes, this information is available within the built-in Power BI Funding Dashboard.

Q. Can I use Aptem for subcontracting and use multiple UKPRNs?

Yes, enabling you to manage elements such as multiple ILR returns, reflect your organisation’s delivery model inside Aptem using Group Structures, and make operational efficiencies by using Aptem to manage changes via workflows.

Further questions?

We know it’s important that your delivery system meets your unique needs. We're here to help.

Award-winning

In partnership

As an Aptem customer, you are supported throughout your journey, firstly by a dedicated Implementation Consultant, followed by access to a Customer Success Manager.

Regular product training sessions ensure you continually optimise your use of Aptem Apprentice. We publish a roadmap detailing how we are improving and enhancing our products.

Aptem’s in-person customer support is available to Aptem Champions at the end of the phone or via Aptem’s Support Ticket system, and the Aptem Help Centre enables self-service. We also publish a live status page for Aptem products. 

Backed up by a team of over 60 developers, you can trust that we have the resource and expertise to deal with your queries.

In partnership

Aptem customers are supported throughout their journey, firstly by a dedicated Implementation Consultant, followed by a Customer Success Manager.

Fortnightly product training sessions ensure you continually optimise your use of Aptem Apprentice.

Aptem’s in-person customer support is available at the end of the phone or via Aptem’s Support Ticket system, and the Aptem Help Centre enables self-service.

Backed up by a team of over 60 developers, you can trust that we have the resource and expertise to deal with your queries.

The Aptem Higher Education Forum

Regularly bringing together Aptem University customers both face-to-face and virtually to share industry and product knowledge.

What to expect from the HE Forum

Play Video

 

 

 

 

Next HE Forum in-person meeting

Wednesday 8 May 2024, Staffordshire University.

Aptem HE customers will receive an invitation by email – please speak to your Customer Success Manager.

What to expect at the HE Forum

Play Video

Next HE Forum meeting – 18 October 2023

Customers only – invitations by email.

Aptem HE Forum – 17 May 2023

Customers only – invitations by email.

Aptem’s HE Forum – 18 October 2023

Customers only – invitations by email.

Case studies

Aston University

How adopting an ROI and Critical Success Factors approach to selection and implementation has paid dividends for Aston University.

“In Aptem, we found a tool that is truly adding value to the service that we’re delivering. From what I see in the industry, those that have chosen Aptem are thriving in their apprenticeship delivery as a result.” Terry Hodgetts, Director of Corporate Client Solutions, Aston University

Edge Hill University

How an excellent approach to change management resulted in quick and successful implementation of Aptem Apprentice.

“There were a number of factors that contributed to our selection of Aptem Apprentice. Ease of use, easy navigation, easy access to reports and the ability to create bespoke reports, were among our highest priorities. We also needed the ability to create reviews, placements and workshops.” Joanne Sage, Compliance Manager, Edge Hill University

London South Bank University

Learners start using online apprenticeship management system on day one of their programme.

“LSBU has gone from learners having to wait up to five months to start using an online apprenticeship management system, to having it available on day one of their programme. That makes a huge impact on their engagement and progress.” Sammy Shummo, Group Director of Apprenticeships, LSBU

University of Portsmouth

Find out how Aptem has transformed apprenticeship management and oversight at the University of Portsmouth. 

“Getting the right technology in place is a critical piece of the quality jigsaw. Since the introduction of Aptem, we’re already seeing increases in pass rates for those learners who began their apprenticeship journey with Aptem.” Claire Middleton, Degree Apprenticeship Manager, University of Portsmouth

Efficiency and consistency through open-API standards

A single source of data that works across the entire delivery is essential to achieve accuracy and ‘one version of the truth’. Aptem offers a range of standard integrations: EPA Pro, Skills Forward, BKSB, Cognassist, EQUAL, NAS, Cronify and PRaP. Additionally, we have an open API for third-party systems to integrate with. Our current customers have integrated the likes of Salesforce, SITS, Banner, Quercus, Tribal ebs, and customer websites. We are also offering a Communications Connector with Microsoft Teams.

Aptem supports Single Sign On, so once you are in a system you can access Aptem without additional log-ins. Aptem enhances security by using Multi-Factor Authentication (MFA) and also supports Multi-Factor Verification (MFV) for document signing.

Strategic decision-making using data

When you use Aptem your data is held centrally, allowing you to easily report and analyse. There are a number of built-in reporting tools along with more detailed Power BI Dashboards within Aptem and we’re adding to these all the time.

Aptem Intelligence Dashboard

Synonymous with Aptem’s data-driven approach, the Aptem Intelligence Dashboard turns ESFA apprenticeship reporting data into useful, digestible reports, using Power BI.

It is a repository of sector expertise allowing Apprenticeship providers to view competitive market positions, identify opportunities, and make data-driven strategic decisions. It is available for everyone to use.

We'd love to hear from you

The best way to experience our platform is through a consultative chat with one of our friendly experts. They can take you through the system and show you the benefits of Aptem that are most relevant to your business.