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More than 30% of universities delivering degree apprenticeships use Aptem

Aptem solutions to challenges faced by universities

Enrolling high volumes of students

Fully remote onboarding, auto-managed by Aptem.

Meeting Ofsted and ESFA requirements

Structured to map and evidence learning to KSBs. Built-in ILR and EPA.

Evidencing progression and completion

One system, reporting on data from OTJ hours, compliance, documentation and reviews.

Want a quick overview?

LSBU has gone from learners having to wait up to five months to start using an online apprenticeship management system, to having it available on day one of their programme. That makes a huge impact on their engagement and progress.

Sammy Shummo

Group Director of Apprenticeships

There were a number of factors that contributed to our selection of Aptem Apprentice. Ease of use, easy navigation, easy access to reports, ability to create reviews, placements and workshops, and Aptem’s reputation. It’s the market leader in the university apprenticeship sector. 

Joanne Sage

Compliance Manager

We now use Aptem as our primary recruitment tool. The system monitors and records attendance across all apprenticeship programmes. The system is great. It’s easy to use and intuitive. We love the new console and have received very positive feedback from our students and employers.

Steven Willis

CAS Operations Manager

One of the reasons we decided to use Aptem Apprentice, outside of the solution and features itself, is the fact it is clear the team are apprenticeship experts. They talk our language and know our challenges, and that gives us the reassurance that this is the right product for us.

Peter Sarner-Taylor

Head of Apprenticeships Funding and Data

Aptem, thank you for existing!

Emily Walsh

Apprenticeship Administration Manager

Product features

Standard features you can expect

Additional features that make Aptem unique

What makes Aptem Apprentice the best choice?

FAQs

Yes, you can add in both yours and your employer's logos.

Yes, you can change the terminology in many areas of the platform. For example, if your organisation refers to a learner as a student, or a coach as a trainer.

Yes you can make ad hoc changes throughout a programme and apply these at an individual, cohort or programme level: a just-in-time approach.

Yes, this information is available within the built-in Power BI Funding Dashboard.

Yes, enabling you to manage elements such as multiple ILR returns, reflect your organisation's delivery model inside Aptem using Group Structures, and make operational efficiencies by using Aptem to manage changes via workflows.

Further questions?

We know it’s important that your delivery system meets your unique needs. We're here to help.

Award-winning

In partnership

As an Aptem customer, you are supported throughout your journey, firstly by a dedicated Implementation Consultant, followed by a Customer Success Manager.

Fortnightly product training sessions ensure you continually optimise your use of Aptem Apprentice.

Aptem’s in-person customer support is available by phone or via Aptem’s Support Ticket system, and the Aptem Help Centre enables self-service.

Backed up by a team of over 60 developers, you can trust that we have the resource and expertise to deal with your queries.

In partnership

Aptem customers are supported throughout their journey, firstly by a dedicated Implementation Consultant, followed by a Customer Success Manager.

Fortnightly product training sessions ensure you continually optimise your use of Aptem Apprentice.

Aptem’s in-person customer support is available at the end of the phone or via Aptem’s Support Ticket system, and the Aptem Help Centre enables self-service.

Backed up by a team of over 60 developers, you can trust that we have the resource and expertise to deal with your queries.

The Aptem Higher Education Forum

Regularly bringing together Aptem University customers both face-to-face and virtually to share industry and product knowledge.

March 2022 Special Interest webinar:

Guest speaker, Karl Bentley, RSM-UK. Common themes – ESFA funding rule compliance

Next event: October 2022 in person forum

HE Forum covering a range of themes, at The Studio, Birmingham. Invites by email.

Case studies

Aston University

How adopting an ROI and Critical Success Factors approach to selection and implementation has paid dividends for Aston University.

“In Aptem, we found a tool that is truly adding value to the service that we’re delivering. From what I see in the industry, those that have chosen Aptem are thriving in their apprenticeship delivery as a result.” Terry Hodgetts, Director of Corporate Client Solutions, Aston University

Edge Hill University

How an excellent approach to change management resulted in quick and successful implementation of Aptem Apprentice.

“There were a number of factors that contributed to our selection of Aptem Apprentice. Ease of use, easy navigation, easy access to reports and the ability to create bespoke reports, were among our highest priorities. We also needed the ability to create reviews, placements and workshops.” Joanne Sage, Compliance Manager, Edge Hill University

London South Bank University

Learners start using online apprenticeship management system on day one of their programme.

“LSBU has gone from learners having to wait up to five months to start using an online apprenticeship management system, to having it available on day one of their programme. That makes a huge impact on their engagement and progress.” Sammy Shummo, Group Director of Apprenticeships, LSBU

Efficiency and consistency through open-API standards

A single source of data that works across the entire delivery is essential to achieve accuracy and ‘one version of the truth’. Aptem offers a range of standard integrations that include Zoom, BKSB, Skills Forward, Learning Records Service and Cognassist.

Additionally we have open APIs for third-party systems. Our current customers have integrated the likes of Salesforce, SITS, Banner, Quercus, and customer websites.

Aptem supports Single Sign On, so once you are in a system you can access Aptem without additional log-ins.

Strategic decision-making using data

When you use Aptem your data is held centrally, allowing you to easily report and analyse. There are a number of built-in reporting tools along with more detailed Power BI Dashboards within Aptem and we’re adding to these all the time.

Aptem Intelligence Dashboard

Synonymous with Aptem’s data-driven approach, the Aptem Intelligence Dashboard turns ESFA apprenticeship reporting data into useful, digestible reports, using Power BI.

It is a repository of sector expertise allowing Apprenticeship providers to view competitive market positions, identify opportunities, and make data-driven strategic decisions. It is available for everyone to use.

We'd love to hear from you

The best way to experience our platform is through a consultative chat with one of our friendly experts. They can take you through the system and show you the benefits of Aptem that are most relevant to your business.