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For employers delivering apprenticeships

Aptem solutions to employer challenges

Exceptional learning experience

Create unique programmes by learner and cohort, individualising learning and maximising successful outcomes.

Freed from admin

Process automation throughout the system removes laborious administrative tasks.

One version of the truth

Your data is in one place and Aptem contains embedded Power BI reports and operational dashboards to easily access it.

ESFA and Ofsted requirements

Structured to map and evidence learning to KSBs. Built-in ILR and EPA.

Want a quick overview?

Aptem has allowed us to merge our MIS and our learner portfolio systems into one place, so we can now truly go out and say we have an end-to-end system for our learners and employers. It has also given us our first foray into ePortfolios for our education learners, so that’s a huge step forward. We now have real-time reporting and real-time performance management of our staff.

Ryan Palmer

Director of Quality and Impact

Having originally been looking for an ePortfolio platform, we were hugely impressed with the one-stop shop element of Aptem and the seamless learner experience that comes with it. We are extremely resource-limited, so being able to automate much of the process is of critical importance to us.

Donna Hinchcliffe

ICT Project Manager

We were impressed by the functionality that Aptem offered, as well as the robust plans for future development and its potential as a system that could grow with our organisation. In terms of the support you get from Aptem, you couldn’t fault it.

Natalie Hare

Head of Operations

Product features

Standard features

Aptem Apprentice standard features diagram

Features that set Aptem apart

What makes Aptem Apprentice the best choice?

Built-in cognitive assessment

Aptem Assess is an integrated cognitive assessment tool that enables you to seamlessly identify and respond to learning needs. 

  • Integrate cognitive assessment into your onboarding process or where needed in the delivery programme. 
  • Offer 87% of learners an experience that takes no more than 15 minutes. 
  • Complete assessments on your learners’ chosen device – mobile, tablet or desktop. 
  • Obtain guidance on reasonable adjustments for Learning Plans and End Point Assessments.
  • Access learning support materials via the Aptem Resource Centre.
Watch our video
Aptem Assessments Overview on laptop and mobile

FAQs

Q. Can we brand the system by adding in our logos?

Yes, you can add in both yours and your employer’s logos.

Q. Can I change the language or terminology in the system?

Yes, you can change the terminology in many areas of the platform. For example, if your organisation refers to a learner as a student, or a coach as a trainer.

Q. Can I change a learning plan mid-programme?

Yes you can make ad hoc changes throughout a programme and apply these at an individual, cohort or programme level: a just-in-time approach.

Q. Can I see how much my funding allowance will be for the next month and future months?

Yes, this information is available within the built-in Power BI Funding Dashboard.

Q. Can I use Aptem for subcontracting and use multiple UKPRNs?

Yes, enabling you to manage elements such as multiple ILR returns, reflect your organisation’s delivery model inside Aptem using Group Structures, and make operational efficiencies by using Aptem to manage changes via workflows.

Further questions?

We know it’s important that your delivery system meets your unique needs. We're here to help.

Award-winning

In partnership

As an Aptem customer, you are supported throughout your journey, firstly by a dedicated Implementation Consultant, followed by access to a Customer Success Manager.

Regular product training sessions ensure you continually optimise your use of Aptem Apprentice. We publish a roadmap detailing how we are improving and enhancing our products.

Aptem’s in-person customer support is available to Aptem Champions at the end of the phone or via Aptem’s Support Ticket system, and the Aptem Help Centre enables self-service. We also publish a live status page for Aptem products. 

Backed up by a team of over 60 developers, you can trust that we have the resource and expertise to deal with your queries.

In partnership

Aptem customers are supported throughout their journey, firstly by a dedicated Implementation Consultant, followed by a Customer Success Manager.

Fortnightly product training sessions ensure you continually optimise your use of Aptem Apprentice.

Aptem’s in-person customer support is available at the end of the phone or via Aptem’s Support Ticket system, and the Aptem Help Centre enables self-service.

Backed up by a team of over 60 developers, you can trust that we have the resource and expertise to deal with your queries.

Case study

YMCA

Implementing a solution that can be used across multiple programmes.

“The fact that we went live on the day we committed to going live was, for us, a great achievement, particularly given the complexities of the build. From a management perspective, it has given us access to a huge swathe of live reports, something we didn’t have before. And that allows us to have real-time reporting and real-time performance management of our staff.” Ryan Palmer, Director of Quality and Impact, Central YMCA

Efficiency and consistency through open-API standards

A single source of data that works across the entire delivery is essential to achieve accuracy and ‘one version of the truth’. Aptem offers a range of standard integrations: EPA Pro, Skills Forward, BKSB, Cognassist, EQUAL, NAS, Cronofy and PRaP. Additionally, we have an open API for third-party systems to integrate with. Our current customers have integrated the likes of Salesforce, SITS, Banner, Quercus, Tribal ebs, and customer websites. We are also offering a Communications Connector with Microsoft Teams.

Aptem supports Single Sign On, so once you are in a system you can access Aptem without additional log-ins. Aptem enhances security by using Multi-Factor Authentication (MFA) and also supports Multi-Factor Verification (MFV) for document signing.

Strategic decision-making using data

When you use Aptem your data is held centrally, allowing you to easily report and analyse. There are a number of built in reporting tools along with more detailed Power BI Dashboards within Aptem and we’re adding to these all the time.

Aptem Intelligence Dashboard

Synonymous with Aptem’s data-driven approach, the Aptem Intelligence Dashboard turns ESFA apprenticeship reporting data into useful, digestible reports, using Power BI.

It is a repository of sector expertise allowing Apprenticeship providers to view competitive market positions, identify opportunities, and make data-driven strategic decisions. It is available for everyone to use.

We'd love to hear from you

The best way to experience our platform is through a consultative chat with one of our friendly experts. They can take you through the system and show you the benefits of Aptem that are most relevant to your business.