Aptem college customers
- USP College
- YMCA Key College
- Barnsley College
- Bradford College
- Calderdale College
- The City of Liverpool College
- Tyne Coast College
Aptem webinar:
A 90 day plan for implementing AI effectively and responsibly
17 November 2026 | 11.00 am – 12.00 pm
4 reasons colleges use Aptem
Enrol high volumes of students
Reduce attrition
Access accurate reporting
Streamline processes
Want a quick overview?
Over time we are customising the system to our requirements. The flexibility of this system is invaluable to us and it has helped us to improve our systems and processes. Issuing and tracking compliance documents has been so much easier – our Compliance Officer loves Aptem. Overall it’s very easy to use the system and find the things we need.
Dominic Scott
CRM/LMS Manager
With Aptem, all departments will be able to use a single platform, with consistent processes and structure of logging activities. We were particularly impressed by the enrolment functionality, with its ease of use for both apprentices and trainers. The ability to report on all areas of the apprenticeship provision will have a huge impact on our ability to scale and make data-driven decisions.
Suki Rai
Former Vice Principal, Funding, Data & Compliance
To support with refining our apprenticeship oversight and compliance, we are absolutely thrilled to be working with Aptem as our online ePortfolio provider. All aspects of the organisation will have a clear view of our apprentices' journey with an enhanced enrolment process and streamlined procedures that span the whole apprenticeship.
Lynsey Whitehead
Director of Business Engagement, Partnerships & Apprenticeships
By upgrading to the Platinum service package, we will benefit from tailored support and strategic insight to enhance delivery and learner outcomes. The annual tenant audit, bespoke training and monthly update calls will ensure our teams are upskilled regularly and stay aligned with system updates and best practice.
Learn more about our
Lee Hughes
Head of Apprenticeships
Aptem has revolutionised our enrolment process. The platform is intuitive and easy to use, and the support from the Aptem team has given us real confidence as we transition our entire apprenticeship delivery to the system.
Robert Marshall-Slater
Head of Apprenticeships and Workforce Skills
Product features
Standard features
Aptem Apprentice standard features
- Learner recruitment and enrolment
- Digital enrolment and compliance
- Remote eligibility -- ILR & IA
- Functional skills assessments fully integrated
- Learning delivery and management
- eLearning -- SCORM
- Learner portal
- Configurable reviews
- Progress tracking
- Apprenticeship management and process automation
- Funding management
- Data reporting and data analytics
AI-enhanced features
Aptem Apprentice AI-enhanced features
- Virtual assistant
- Marking aid
- Enhanced reviews
- Feedback assistant
- Aptem Checkpoint
Features that set Aptem apart
Features that set Aptem apart
- Recognition of prior learning calculator
- Skills radar
- Aptem Assess cognitive assessment
- Customising programmes
- Sub-programmes eliminating replication
- Automation of basic tasks
- Self-enrolment onto workshops
- Time-saving features powered by AI
- Communications connector
- Digital EPAPro integration
- Objective learner progress monitoring
- Resource centre
What makes Aptem Apprentice the best choice?
- Customisation - from onboarding through to individualised learner journeys, with the ability to make changes throughout a programme
- Skills radar - a built-in self-assessment tool
- Remote, fully integrated initial learner assessments and diagnostics
- Free Recognition of Prior Learning calculator
- Trackers and process automation across the learner journey
- Full eLearning using SCORM
- Integrated calendar
- Data reporting with embedded Power BI
Built-in cognitive assessment
Aptem Assess is apprenticeship training software with an integrated cognitive assessment tool that enables you to seamlessly identify and respond to learning needs.
- Integrate cognitive assessment into your onboarding process or where needed in the delivery programme.
- For an estimated 80% of learners the experience will take no more than 15 minutes.
- Complete assessments on your learners’ chosen device – mobile, tablet or desktop.
- Obtain guidance on reasonable adjustments for Learning Plans and End Point Assessments.
- Access learning support materials via the Aptem Resource Centre.
FAQs
Q. Can we brand the system by adding in our logos?
Yes, you can add in both yours and your employer’s logos.
Q. Can I change the language or terminology in the system?
Yes, you can change the terminology in many areas of the platform. For example, if your organisation refers to a learner as a student, or a coach as a trainer.
Q. Can I change a learning plan mid-programme?
Yes you can make ad hoc changes throughout a programme and apply these at an individual, cohort or programme level: A just-in-time approach.
Q. Can I see how much my funding allowance will be for the next month and future months?
Yes, this information is available within the built-in Power BI funding dashboard.
Q. Can I use Aptem for subcontracting and use multiple UKPRNs?
Yes, enabling you to manage elements such as multiple ILR returns, reflect your organisation’s delivery model inside Aptem using group structures, and make operational efficiencies by using Aptem to manage changes via workflows.
Further questions?
We know it’s important that your delivery system meets your unique needs. We're here to help.
We're award-winning and accredited
Business Awards UK: Best Learning Management System
Aptem was awarded Best Learning Management System in the 2026 Business Awards – an accolade honouring the provider of the most innovative and effective learning management system (LMS) for training and education.
EducationInvestor Awards: Ed Tech & Content Provider of the Year
Aptem won Ed Tech & Content Provider of the Year at the EducationInvestor Awards 2026. The judges praised Aptem's compelling case for the support it delivers to providers and learners, backed by outstanding evidence of its impact.
BusinessCloud EdTech 50: top 20 ranking, 2026
Aptem was ranked in the top 20 of BusinessCloud's EdTech 50 for 2026. The annual ranking celebrates the UK's most innovative startups, scaleups and established organisations building original technology for education and workplace development, selected through a combination of reader votes and an expert judging panel.
Digital Education Awards: Business Education Learning Product of the Year
Aptem was named Business Education Learning Product of the Year at the Digital Education Awards 2025. Judges praised Aptem as an end-to-end platform that has changed how providers manage apprenticeships, employability and skills development, and highlighted its use of AI for progress monitoring and productivity.
Learning Technologies Gold Award: Learning Technologies Organisation of the Year
Aptem was awarded Gold for 'Learning Technologies Organisation of the Year' at the Learning Technologies Awards 2025, recognised for exceptional customer satisfaction and outstanding results for apprenticeship providers and their learners.
EMEA Technology Fast 500: 2023 ranking
Aptem was named in the 2023 EMEA Technology Fast 500, a ranking of the 500 fastest-growing technology companies across Europe, the Middle East and Africa.
Digital Education Awards: Digital Education Product of the Year
Aptem won Digital Business Education Product of the Year at the Digital Education Awards 2023. The awards recognised digital learning products from across the international education sector, judged by an independent panel.
British Data Awards: SME of The Year
Aptem was named SME of the Year at the British Data Awards 2021, recognised for its SaaS innovation in skills and employability, and its resilient growth throughout the pandemic.
Education Investor Awards: ICT Platforms and Applications - Winner
Aptem (then trading as MWS Technology) was named winner of the ICT – Platforms and Applications category at the EducationInvestor Awards 2019, with judges praising it as an innovative, scalable EdTech business that created a genuinely impressive one-stop-shop solution for apprenticeship delivery.
e-Learning Awards: Most Innovative New Product
Aptem (then trading as MyWorkSearch) was named Most Innovative New Product or Tool at the e-Learning Awards 2010, recognised less than a year after launch for harnessing technology to deliver engaging, comprehensive support to jobseekers, from more than 200 entries across 16 award categories.
Learning Technologies Awards 2025 - Gold Winner
Aptem was awarded the Gold for 'Learning Technologies Organisation of the Year' at the Learning Technologies Awards 2025, with judges praising the platform's exceptionally high levels of customer satisfaction and outstanding results for apprenticeship providers and their learners. The judges also highlighted Aptem's commitment to inclusivity and accessibility, and its efforts to open up learning opportunities and share best practice across the education sector.
Education Investor Awards:
EdTech & content provider of the year 2026 - Winner
Aptem was awarded Ed tech and content provider of the year 2026 at the prestigious EducationInvestor awards, with judges praising the clear and measurable impact that Aptem delivers within the sector.
UK Business Tech Awards: EdTech - Finalist
Aptem was selected as a finalist in the EdTech category at the UK Business Tech Awards 2022, a leading awards programme celebrating the startups, scaleups and organisations driving technology innovation across the UK business ecosystem.
British Data Awards: SME of the year
Aptem was named SME of the Year at the British Data Awards 2021, recognised for its SaaS innovation in skills and employability, and its resilient growth throughout the pandemic.
IT Training Awards - Silver Winner
Aptem (then trading as MWS Technology) was awarded Silver at the IT Training Awards 2011, recognised for excellence in technology-driven learning and training innovation.
LinkedIn European Business Awards - Winner
Aptem was awarded the LinkedIn European Business Awards - Europe's largest business awards programme, recognising success, innovation and ethics in European business
Telegraph European Start-Up 100 - Feature
Aptem (then trading as MWS Technology) was selected for inclusion in the Telegraph European Start-Up 100 list in 2011, a prestigious ranking of the top 100 most promising technology companies across Europe, judged by a panel chaired by TechCrunch Europe.
Digital Education Awards: Business education learning product of the year - Winner
Aptem was named Business Education Learning Product of the Year at the Digital Education Awards 2025, with judges praising it as a leading end-to-end platform that has transformed the management of apprenticeships, employability, and skills development.
The Learning Awards: Platform of the year - Finalist
Aptem was selected as a finalist in the Learning Platform of the Year category at the 2024 Learning Awards, one of the most prestigious global accolades in workplace learning and development, attracting entries from 56 countries.
Education Investor Awards: ICT platforms and applications - Winner
Aptem (then trading as MWS Technology) was named winner of the ICT – Platforms and Applications category at the EducationInvestor Awards 2019, with judges praising it as an innovative, scalable EdTech business that created a genuinely impressive one-stop-shop solution for apprenticeship delivery.
Real Business Future 50 - Feature
Aptem (then trading as MyWorkSearch) was selected for the Real Business Future 50 in 2011, a list compiled by Real Business and Red Bull celebrating Britain's most innovative and disruptive young companies under four years old, recognised for its platform that helped slash the time it takes for unemployed job-seekers to find work by half.
Cabinet Office Innovation Launch Pad - Feature
Aptem (then trading as MWS Technology) was selected as one of just nine organisations to reach the final of the Cabinet Office Innovation Launch Pad in 2011, a government initiative designed to open up the public sector marketplace to innovative SMEs, with finalists receiving mentoring from leading British entrepreneurs and an invitation to present at a Product Surgery, followed by a reception at 11 Downing Street
National Online Recruitment Awards (NORA) - Finalist
Aptem (then trading as MyWorkSearch) was selected as a finalist at the National Online Recruitment Awards (NORAs) 2010, one of the UK's most established and respected awards recognising excellence in online recruitment, judged from the perspective of jobseekers themselves
e-Learning Awards: Most innovative new product
Aptem (then trading as MyWorkSearch) was named Most Innovative New Product or Tool at the e-Learning Awards 2010, recognised less than a year after launch for harnessing technology to deliver engaging, comprehensive support to jobseekers, from more than 200 entries across 16 award categories.
SME National Business Awards: Business of the year - Finalist
Aptem was selected as a finalist in the Business of the Year (more than 50 employees) category at the SME National Business Awards 2023, a prestigious national competition celebrating the UK's most innovative and high-achieving small and medium-sized enterprises.
SOCOTEC ISO 9001 | ISO/IEC 27001
Cyber Essentials Plus
HM Government G-Cloud Supplier
We're award-winning and accredited
Business Awards UK: Best Learning Management System
Aptem was awarded Best Learning Management System in the 2026 Business Awards – an accolade honouring the provider of the most innovative and effective learning management system (LMS) for training and education.
EducationInvestor Awards: Ed Tech & Content Provider of the Year
Aptem won Ed Tech & Content Provider of the Year at the EducationInvestor Awards 2026. The judges praised Aptem's compelling case for the support it delivers to providers and learners, backed by outstanding evidence of its impact.
BusinessCloud EdTech 50: top 20 ranking, 2026
Aptem was ranked in the top 20 of BusinessCloud's EdTech 50 for 2026. The annual ranking celebrates the UK's most innovative startups, scaleups and established organisations building original technology for education and workplace development, selected through a combination of reader votes and an expert judging panel.
Digital Education Awards: Business Education Learning Product of the Year
Aptem was named Business Education Learning Product of the Year at the Digital Education Awards 2025. Judges praised Aptem as an end-to-end platform that has changed how providers manage apprenticeships, employability and skills development, and highlighted its use of AI for progress monitoring and productivity.
Learning Technologies Gold Award: Learning Technologies Organisation of the Year
Aptem was awarded Gold for 'Learning Technologies Organisation of the Year' at the Learning Technologies Awards 2025, recognised for exceptional customer satisfaction and outstanding results for apprenticeship providers and their learners.
EMEA Technology Fast 500: 2023 ranking
Aptem was named in the 2023 EMEA Technology Fast 500, a ranking of the 500 fastest-growing technology companies across Europe, the Middle East and Africa.
Digital Education Awards: Digital Education Product of the Year
Aptem won Digital Business Education Product of the Year at the Digital Education Awards 2023. The awards recognised digital learning products from across the international education sector, judged by an independent panel.
British Data Awards: SME of The Year
Aptem was named SME of the Year at the British Data Awards 2021, recognised for its SaaS innovation in skills and employability, and its resilient growth throughout the pandemic.
Education Investor Awards: ICT Platforms and Applications - Winner
Aptem (then trading as MWS Technology) was named winner of the ICT – Platforms and Applications category at the EducationInvestor Awards 2019, with judges praising it as an innovative, scalable EdTech business that created a genuinely impressive one-stop-shop solution for apprenticeship delivery.
e-Learning Awards: Most Innovative New Product
Aptem (then trading as MyWorkSearch) was named Most Innovative New Product or Tool at the e-Learning Awards 2010, recognised less than a year after launch for harnessing technology to deliver engaging, comprehensive support to jobseekers, from more than 200 entries across 16 award categories.
Learning Technologies Gold Award: Learning technologies organisation of the year
Aptem was awarded Gold for 'Learning Technologies Organisation of the Year' at the Learning Technologies Awards 2025, recognised for exceptional customer satisfaction and outstanding results for apprenticeship providers and their learners.
UK Business Tech Awards: EdTech - Finalist
Aptem was selected as a finalist in the EdTech category at the UK Business Tech Awards 2022, a leading awards programme celebrating the startups, scaleups and organisations driving technology innovation across the UK business ecosystem.
Edtech Awards: Cool Tool Finalist - Enrollment & admissions
Aptem Enrol was selected as a finalist in the Enrollment & Admissions Solution category at The EdTech Awards 2022, recognised by EdTech Digest as one of the most promising solutions in the world's largest education technology awards programme.
British Data Awards: SME of the year
Aptem was named SME of the Year at the British Data Awards 2021, recognised for its SaaS innovation in skills and employability, and its resilient growth throughout the pandemic.
IT Training Awards - Silver winner
Aptem (then trading as MWS Technology) was awarded Silver at the IT Training Awards 2011, recognised for excellence in technology-driven learning and training innovation.
LinkedIn European Business Awards - Winner
Aptem was awarded the LinkedIn European Business Awards - Europe's largest business awards programme, recognising success, innovation and ethics in European business
Telegraph European Start-Up 100 - Feature
Aptem (then trading as MWS Technology) was selected for inclusion in the Telegraph European Start-Up 100 list in 2011, a prestigious ranking of the top 100 most promising technology companies across Europe, judged by a panel chaired by TechCrunch Europe.
Digital Education Awards: Business education learning product of the year - Winner
Aptem was named Business Education Learning Product of the Year at the Digital Education Awards 2025, with judges praising it as a leading end-to-end platform that has transformed the management of apprenticeships, employability, and skills development.
The Learning Awards: Platform of the year - Finalist
Aptem was selected as a finalist in the Learning Platform of the Year category at the 2024 Learning Awards, one of the most prestigious global accolades in workplace learning and development, attracting entries from 56 countries.
Education Investor Awards: ICT platforms and applications - Winner
Aptem (then trading as MWS Technology) was named winner of the ICT – Platforms and Applications category at the EducationInvestor Awards 2019, with judges praising it as an innovative, scalable EdTech business that created a genuinely impressive one-stop-shop solution for apprenticeship delivery.
Real Business Future 50 - Feature
Aptem (then trading as MyWorkSearch) was selected for the Real Business Future 50 in 2011, a list compiled by Real Business and Red Bull celebrating Britain's most innovative and disruptive young companies under four years old, recognised for its platform that helped slash the time it takes for unemployed job-seekers to find work by half.
Cabinet Office Innovation Launch Pad - Feature
Aptem (then trading as MWS Technology) was selected as one of just nine organisations to reach the final of the Cabinet Office Innovation Launch Pad in 2011, a government initiative designed to open up the public sector marketplace to innovative SMEs, with finalists receiving mentoring from leading British entrepreneurs and an invitation to present at a Product Surgery, followed by a reception at 11 Downing Street
National Online Recruitment Awards (NORA) - Finalist
Aptem (then trading as MyWorkSearch) was selected as a finalist at the National Online Recruitment Awards (NORAs) 2010, one of the UK's most established and respected awards recognising excellence in online recruitment, judged from the perspective of jobseekers themselves
e-Learning Awards: Most innovative new product
Aptem (then trading as MyWorkSearch) was named Most Innovative New Product or Tool at the e-Learning Awards 2010, recognised less than a year after launch for harnessing technology to deliver engaging, comprehensive support to jobseekers, from more than 200 entries across 16 award categories.
SME National Business Awards: Business of the year - Finalist
Aptem was selected as a finalist in the Business of the Year (more than 50 employees) category at the SME National Business Awards 2023, a prestigious national competition celebrating the UK's most innovative and high-achieving small and medium-sized enterprises.
SOCOTEC ISO 9001 | ISO/IEC 27001
Cyber Essentials Plus
HM Government G-Cloud Supplier
In partnership
As an Aptem customer, you are supported throughout your journey, firstly by a dedicated Implementation Consultant, followed by access to a Customer Success Manager.
We publish a roadmap detailing how we are improving and enhancing our products.
Aptem’s in-person customer support is available to Aptem Superusers at the end of the phone or via Aptem’s support ticket system, and the Aptem Help Centre enables self-service. We also publish a live status page for Aptem products.
With a team of over 60 developers, we have the resources and expertise to deliver outstanding service, including our Platinum package.
In partnership
Aptem customers are supported throughout their journey, firstly by a dedicated Implementation Consultant, followed by a Customer Success Manager.
Fortnightly product training sessions ensure you continually optimise your use of Aptem Apprentice.
Aptem’s in-person customer support is available at the end of the phone or via Aptem’s Support Ticket system, and the Aptem Help Centre enables self-service.
Backed up by a team of over 60 developers, you can trust that we have the resource and expertise to deal with your queries.
Case studies
Apprentice
Hawk Training
A Grade 1 Outstanding training provider supporting around 1,300 live learners, Hawk Training entered its second year with Aptem in 2025 having fully embraced the ...
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Apprentice
Lancaster & Morecambe College
Lancaster & Morecambe College has successfully modernised its apprenticeship enrolment and onboarding processes by moving from paper-based systems to a streamlined digital approach with Aptem. ...
Read More
Apprentice
cHRysos HR Solutions
A strategic, values-led implementation of Aptem Enhance has enabled cHRysos to improve efficiency and learner outcomes. The team is saving 50 hours of admin every ...
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Apprentice
Bradford College
Bradford College implemented Aptem in 2020, replacing multiple fragmented systems, achieving full digitalisation, improved compliance, real-time reporting and seamless EPA integration, freeing staff to focus ...
Read More
Apprentice
Barnsley College
Barnsley College integrated Aptem with its EBS system, replacing four separate platforms, streamlining onboarding, reducing ILR errors, and gaining real-time learner progress visibility to improve ...
Read More
Apprentice
tend™ (formerly Impact Futures)
With ambitious plans for further expansion, the tend™ team set out to transform operations, client experience, and compliance through the implementation of advanced technology, selecting ...
Read More
Apprentice
Aptem Enhance Virtual Assistant Beta Trial
Aptem’s AI Virtual Assistant beta trial, involving 1,790 learners across three providers, reduced tutor workload, improved learner engagement and enabled 24/7 support, with 74% of ...
Read More
Efficiency and consistency through open-API standards
A single source of data that works across the entire delivery is essential to achieve accuracy and ‘one version of the truth’. Aptem offers a range of standard integrations: Proficient, NCFW (formerly Skills Forward), BKSB, CENTURY, Pass Functional Skills, Cognassist, EQUAL, NAS, and PRaP. Additionally, we have an open API for third-party systems to integrate with. Our current customers have integrated the likes of Salesforce, SITS, Banner, Quercus, Tribal ebs, ProSolution, and customer websites. We also offer a communications connector with Microsoft Teams.
Aptem supports Single Sign On, so once you are in a system you can access Aptem without additional log-ins. Aptem enhances security by using Multi-Factor Authentication (MFA) and also supports Multi-Factor Verification (MFV) for document signing.
Strategic decision-making using data
When you use Aptem your data is held centrally, allowing you to easily report and analyse. There are a number of built-in reporting tools along with more detailed Power BI Dashboards within Aptem and we’re adding to these all the time.
Aptem Intelligence Dashboard
Synonymous with Aptem’s data-driven approach, the Aptem Intelligence Dashboard turns DfE apprenticeship reporting data into useful, digestible reports, using Power BI.
It is a repository of sector expertise allowing Apprenticeship providers to view competitive market positions, identify opportunities, and make data-driven strategic decisions. It is available for everyone to use.
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We'd love to hear from you
The best way to experience our platform is through a consultative chat with one of our friendly experts. They can take you through the system and show you the benefits of Aptem that are most relevant to your business.
- Simplify your delivery with Aptem.
- Increase efficiency with workflows, automation and streamlined processes.
- Get insights into your delivery performance using Aptem's reporting tools.
