Deliver compliant apprenticeships in a way that's uniquely yours
A highly configurable end-to-end platform to manage the entire apprenticeship journey.
Enrolment and onboarding
Administration and compliance
eLearning and ePortfolio
Learner and employer engagement
Transforming apprenticeship delivery for nearly 200 training providers, universities and colleges
Aptem customers have benefited from:
77% reduction in time to onboard learners
Giving learners the best start to their programme.
ILR submitted in seconds
Removing the pain of monthly submissions.
75% reduction in email traffic for coaches
Allowing more time to focus on teaching.
Instant data for employer reviews
Resulting in more meaningful discussions.
The comprehensive platform for high-quality apprenticeship delivery
Offer a seamless learner experience
No more system confusion – give your learners, coaches and administration team one place to manage the entire apprenticeship journey, from enrolment to completion.
Drive better outcomes with highly tailored learning
Easily individualise learning plans, either in advance or during the programme. Bring your curriculum to life with a digital asset library, including SCORM assets.
Maximise profitability and quality
Spend less time on admin and more time with learners and coaches, thanks to trackers, process automation and self-service enrolment.
Minimise risk through compliant, system-driven processes
Gain confidence that your delivery meets regulatory requirements, through system-driven processes built with compliance in mind.
Enable data-driven decisions with powerful analytics
Drive better choices with rich insights on demand. Available as built-in Power BI dashboards, OData for extraction, and User Generated Reports for bespoke reporting. Find out more.
Create a coherent user experience with system integration
Use Aptem’s pre-built integrations, including BKSB, Skills Forward and Zoom, to enable a seamless learner experience within one system. Use Aptem’s open API to connect other systems like Moodle or your Student Record System.
How our customers are benefitting from Aptem
LSBU has gone from learners having to wait up to five months to start using an online apprenticeship management system, to having it available on day one of their programme. That makes a huge impact on their engagement and progress.
Sammy Shummo, Group Director of Apprenticeships,
London South Bank University
Aptem has been one of the key drivers behind Corndel’s growth, as it has increased our operational efficiencies and simplified many of our processes. It has enabled us to spend more time focusing on quality, creating engaging learning journeys that meet the needs of our customers and their workforce.
Richard Bridge, Director of Learning Technology,
Corndel
It used to take us weeks of chasing – often up to 40 phone calls and emails – to get one apprentice onboarded. Now pretty much the entirety of that process is automated and streamlined within Aptem. That’s an enormous benefit.
Terry Hodgetts, Director of Corporate Client Solutions,
Aston University
We formed a Board for our apprenticeship provision, which is there to ensure our compliance obligations are met. It is therefore important that they have access to both quarterly and real-time compliance MI. The embedded Dashboards in Aptem focusing on Quality, Ofsted, Compliance and Funding are indispensable to us.
Jacky Ellison, Head of Learning and Development,
Resolve ASB
“I cannot stress enough how impactful it’s been pushing everything into Aptem and making it a one-stop shop, particularly for the learner.”
Dom Wilkinson, Product Owner, Lifetime Training
Comparing our product feature list to others
Standard features
Features that set Aptem apart
Feature spotlight
Aptem Apprentice is full of features that save time, improve regulatory compliance and help learners achieve their potential. Here are some of our customers’ favourites.
Aptem Checkpoint: an objective indicator of learning progress
- Deliver AI-powered knowledge-check questions to support learning and gauge learner progress.
- Better aid learners by flagging those in need of support or challenge.
- Spot trends and improve the accuracy of forecasting planned end dates and learner revenues.
Aptem Assess: built in cognitive assessment
- Integrate cognitive assessment into your onboarding process or where needed in the delivery programme.
- Offer 87% of learners an experience that takes no more than 15 minutes, that can be completed on mobile, desktop or tablet.
- Obtain guidance on reasonable adjustments for Learning Plans and End Point Assessments.
Sub-programmes: customise your learning experience
- Create bespoke learning programmes by breaking out part of your learning plan delivery.
- Build sub-programmes for Functional Skills or optional qualifications, then add to learning plans as required.
- Eliminate the need for multiple versions of a programme for the same apprenticeship.
Efficiency and consistency through open-API standards
A single source of data that works across the entire delivery is essential to achieve accuracy and ‘one version of the truth’. Aptem offers a range of standard integrations: EPA Pro, Skills Forward, BKSB, Cognassist, EQUAL, NAS, Cronofy and PRaP. Additionally, we have an open API for third-party systems to integrate with. Our current customers have integrated the likes of Salesforce, SITS, Banner, Quercus, Tribal ebs, and customer websites. We are also offering a Communications Connector with Microsoft Teams.
Aptem supports Single Sign On, so once you are in a system you can access Aptem without additional log-ins. Aptem enhances security by using Multi-Factor Authentication (MFA) and also supports Multi-Factor Verification (MFV) for document signing.
FAQs
Yes, you can add in both yours and your employers’ logos.
Yes, you can change the terminology in many areas of the platform. For example, if your organisation refers to a learner as a student, or a coach as a trainer.
Yes, you can make ad hoc changes throughout a programme and apply these at an individual, cohort or programme level. You can also set up Functional Skills and other qualifications as subprogrammes so you can personalise learners programmes at scale.
Yes, you can manage multiple ILR returns with Aptem, reflect your organisation’s delivery model using Group Structures, and make operational efficiencies by using Aptem to manage changes via workflows.
Yes, we offer open APIs that enable integration with systems including SITS, EBS, Salesforce and Microsoft Dynamics.
Further questions?
Your Aptem implementation
As a configurable platform, you can truly make Aptem your own. Our team of apprenticeship experts and technical gurus are here to guide you from scoping to go-live and beyond. We’ll help you set up your system in a way that works for you, then make sure you’re making the most out of new features and updates delivered monthly.
Our flexible options are designed to suit providers of all sizes and business goals. Whether you’re looking for our most powerful end-to-end system, or you need a solution to support a particular function like enrolment, we’ll help you choose a package that will best suit your needs.
Apprenticeship expertise
Our implementation team has extensive experience working within the apprenticeship sector, meaning we understand the regulations, processes and challenges.
Ongoing training
All customers are invited to regular training sessions and thought leadership webinars to keep their Aptem skills fresh and get the latest insights from industry experts.
UK-based support
Aptem customers benefit from comprehensive support, including detailed resources on our Help Centre, and access to consultants via phone or our ticketing system.
Continual investment
We're continually investing in Aptem to ensure it meets the changing needs of our customers. You can take a look at our roadmap to see what's on the horizon.
Aptem news and events - get involved
We regularly host events and training, publish articles, white papers and eBooks, and commission research. Have a browse and get involved:
- Events
- Training
- Resources
Thought leadership webinars
Understanding the 2024/25 Apprenticeship Funding Rules with David Lockhart-Hawkins
Once the draft 2024/25 funding rules are released, we will be running a session with compliance expert, David Lockhart-Hawkins. Keep an eye out for more details on our news and events page.
Navigating challenges in apprenticeship systems: Enrolment dropouts, administrative hurdles, and rigid review procedures
Thursday 2 May 2024 | 11am - 11.30am | Register here
Join us for a fast-paced webinar that dives into the thorny challenges of apprenticeship delivery and learn how Aptem is designed to help you succeed. Our expert panel comprises former heads of apprenticeships; each of whom has walked in your shoes. They understand both the demands of the sector and the varying capability of apprenticeship management systems on the market.
In-person events
Aptem Higher Education Forum meeting - for HE customers
Wednesday 8 May 2024 | Staffordshire University
Our next in-person Aptem HE Forum meeting will take place on 8 May at Staffordshire University. This is an opportunity for you to meet with the Aptem team, hear from our guest speaker, participate in Aptem best practice workshops, and network with your HE peers. Aptem HE Forum members should look out for an email invitation, or please ask your Customer Success Manager for details.
Product briefing webinars
Customers will be invited to these training sessions via email.
Data management in Aptem to maximise your QAR
Tuesday 19 March 2024 | 11am - 12pm
Aptem Enhance: AI-powered innovation in apprenticeship delivery
Thursday 21 March 2024 | 11am - 12pm
Aptem Masterclass: Making best use of sub-programme functionality
Tuesday 16 April 2024 | 11am - 12pm
Aptem Masterclass: Making use of Power BI reports
Tuesday 30 April 2024 | 11am - 12pm
Aptem Basics: ePortfolio & using Aptem to prepare for EPA
Tuesday 14 May 2024 | 11am - 12pm
Training providers, universities, colleges, employers and employability providers tell us they value our industry expertise and insight.
Here is some recent content that you might find of interest:
- The future of UCAS apprenticeships
- Aptem & Lifetime Training case study
- How operations optimisation can benefit vocational training providers
- Finding the best apprenticeship delivery platform
- Case study: the B-Skill & Aptem partnership
- Ofsted, data, and the role of your apprenticeship delivery system
- How AI will signify a step-change in delivery for apprenticeship providers
See all our articles here.
Latest eBook
Using Aptem to inform your Self-Assessment Report (SAR)
Latest white paper
How Independent Training Providers (ITPs) can survive and thrive in an inflationary market
Previous white paper
Overcoming resistance to change: implementing new technology
Aptem Intelligence Dashboard
We have created a free dashboarding tool that makes it easy for apprenticeship providers to analyse trends, see offerings gaps, produce competitor analysis, and make data-driven strategic decisions from the ESFA data.
Access the Aptem Intelligence Dashboard here.
Upcoming webinar - Aptem Enhance: AI-powered innovation in apprenticeship delivery
Aptem offers a range of products to support skills and employability
We'd love to hear from you
The best way to experience our platform is through a consultative chat with one of our friendly experts. They can take you through the system and show you the benefits of Aptem that are most relevant to your business.
- Simplify your delivery with Aptem.
- Increase efficiency with workflows, automation and streamlined processes.
- Get insights into your delivery performance using Aptem's reporting tools.