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The award-winning apprenticeship management system.
Providing unparalleled configurability, efficiency and compliance.

Deliver compliant apprenticeships in a way that's uniquely yours

A highly configurable end-to-end platform to manage the entire apprenticeship journey.

  • Enrolment and onboarding

  • Administration and compliance

  • eLearning and ePortfolio

  • Learner and employer engagement

Laptop showing tutor caseload dashboard within Aptem
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Transforming apprenticeship delivery for nearly 200 training providers, universities and colleges

Aptem customers have benefited from:

77% reduction in time to onboard learners

Giving learners the best start to their programme.

ILR submitted in seconds

Removing the pain of monthly submissions.

75% reduction in email traffic for coaches

Allowing more time to focus on teaching.

Instant data for employer reviews

Resulting in more meaningful discussions.

The comprehensive platform for high-quality apprenticeship delivery

Offer a seamless learner experience

No more system confusion – give your learners, coaches and administration team one place to manage the entire apprenticeship journey, from enrolment to completion.

Drive better outcomes with highly tailored learning

Easily individualise learning plans, either in advance or during the programme. Bring your curriculum to life with a digital asset library, including SCORM assets.

Laptop showing a learner dashboard in Aptem

Maximise profitability and quality

Spend less time on admin and more time with learners and coaches, thanks to trackers, process automation and self-service enrolment.

Minimise risk through compliant, system-driven processes

Gain confidence that your delivery meets regulatory requirements, through system-driven processes built with compliance in mind.

Enable data-driven decisions with powerful analytics

Drive better choices with rich insights on demand. Available as built-in Power BI dashboards, OData for extraction, and User Generated Reports for bespoke reporting. Find out more.

Create a coherent user experience with system integration

Use Aptem’s pre-built integrations, including BKSB, Skills Forward and Zoom, to enable a seamless learner experience within one system. Use Aptem’s open API to connect other systems like Moodle or your Student Record System.

Laptop showing Aptem's Compliance Dashboard
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How our customers are benefitting from Aptem

LSBU has gone from learners having to wait up to five months to start using an online apprenticeship management system, to having it available on day one of their programme. That makes a huge impact on their engagement and progress.

Sammy Shummo, Group Director of Apprenticeships,
London South Bank University

Read the case study

Aptem has been one of the key drivers behind Corndel’s growth, as it has increased our operational efficiencies and simplified many of our processes. It has enabled us to spend more time focusing on quality, creating engaging learning journeys that meet the needs of our customers and their workforce.

Richard Bridge, Director of Learning Technology,
Corndel

Read the case study

It used to take us weeks of chasing – often up to 40 phone calls and emails – to get one apprentice onboarded. Now pretty much the entirety of that process is automated and streamlined within Aptem. That’s an enormous benefit.

Terry Hodgetts, Director of Corporate Client Solutions,
Aston University

Read the case study

We formed a Board for our apprenticeship provision, which is there to ensure our compliance obligations are met. It is therefore important that they have access to both quarterly and real-time compliance MI. The embedded Dashboards in Aptem focusing on Quality, Ofsted, Compliance and Funding are indispensable to us.

Jacky Ellison, Head of Learning and Development,
Resolve ASB

Read the case study

“I cannot stress enough how impactful it’s been pushing everything into Aptem and making it a one-stop shop, particularly for the learner.”

Dom Wilkinson, Product Owner, Lifetime Training

Read the case study

Comparing our product feature list to others

Standard features

Aptem Apprentice standard features diagram

Features that set Aptem apart

Aptem Apprentice additional features diagram

Feature spotlight

Aptem Apprentice is full of features that save time, improve regulatory compliance and help learners achieve their potential. Here are some of our customers’ favourites.

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Aptem Checkpoint: an objective indicator of learning progress

  • Deliver AI-powered knowledge-check questions to support learning and gauge learner progress.
  • Better aid learners by flagging those in need of support or challenge.
  • Spot trends and improve the accuracy of forecasting planned end dates and learner revenues.

Read the factsheet

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Aptem Assess: built in cognitive assessment

  • Integrate cognitive assessment into your onboarding process or where needed in the delivery programme.
  • Offer 87% of learners an experience that takes no more than 15 minutes, that can be completed on mobile, desktop or tablet.
  • Obtain guidance on reasonable adjustments for Learning Plans and End Point Assessments.

Read the brochure Watch the video

Screen showing a learning plan in Aptem

Sub-programmes: customise your learning experience

  • Create bespoke learning programmes by breaking out part of your learning plan delivery.
  • Build sub-programmes for Functional Skills or optional qualifications, then add to learning plans as required.
  • Eliminate the need for multiple versions of a programme for the same apprenticeship.

Read more

Efficiency and consistency through open-API standards

A single source of data that works across the entire delivery is essential to achieve accuracy and ‘one version of the truth’. Aptem offers a range of standard integrations: EPA Pro, Skills Forward, BKSB, Cognassist, EQUAL, NAS, Cronofy and PRaP. Additionally, we have an open API for third-party systems to integrate with. Our current customers have integrated the likes of Salesforce, SITS, Banner, Quercus, Tribal ebs, and customer websites. We are also offering a Communications Connector with Microsoft Teams.

Aptem supports Single Sign On, so once you are in a system you can access Aptem without additional log-ins. Aptem enhances security by using Multi-Factor Authentication (MFA) and also supports Multi-Factor Verification (MFV) for document signing.

FAQs

Q. Can we brand the system by adding in our logos?

Yes, you can add in both yours and your employers’ logos.

Q. Can I change the language or terminology in the system?

Yes, you can change the terminology in many areas of the platform. For example, if your organisation refers to a learner as a student, or a coach as a trainer.

Q. Can we make changes mid-programme and track functional skills and qualifications separately?

Yes, you can make ad hoc changes throughout a programme and apply these at an individual, cohort or programme level. You can also set up Functional Skills and other qualifications as subprogrammes so you can personalise learners programmes at scale.

Q. Can I use Aptem for subcontracting and use multiple UKPRNs?

Yes, you can manage multiple ILR returns with Aptem, reflect your organisation’s delivery model using Group Structures, and make operational efficiencies by using Aptem to manage changes via workflows.

Q. Can you integrate with other registration systems and CRMs?

Yes, we offer open APIs that enable integration with systems including SITS, EBS, Salesforce and Microsoft Dynamics.

Further questions?

We know it’s important that your delivery system meets your unique needs. We're here to help.
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Your Aptem implementation

As a configurable platform, you can truly make Aptem your own. Our team of apprenticeship experts and technical gurus are here to guide you from scoping to go-live and beyond. We’ll help you set up your system in a way that works for you, then make sure you’re making the most out of new features and updates delivered monthly.

Our flexible options are designed to suit providers of all sizes and business goals. Whether you’re looking for our most powerful end-to-end system, or you need a solution to support a particular function like enrolment, we’ll help you choose a package that will best suit your needs.

Apprenticeship expertise

Our implementation team has extensive experience working within the apprenticeship sector, meaning we understand the regulations, processes and challenges.

Ongoing training

All customers are invited to regular training sessions and thought leadership webinars to keep their Aptem skills fresh and get the latest insights from industry experts.

UK-based support

Aptem customers benefit from comprehensive support, including detailed resources on our Help Centre, and access to consultants via phone or our ticketing system.

Continual investment

We're continually investing in Aptem to ensure it meets the changing needs of our customers. You can take a look at our roadmap to see what's on the horizon.

Aptem news and events - get involved

We regularly host events and training, publish articles, white papers and eBooks, and commission research. Have a browse and get involved:

Thought leadership webinars

Adopting AI in your organisation from ‘why’ to ‘how’

Thursday 23 May | 11am – 12pm | Register here

You are invited to hear from Rob Aitchison, a consultant to established companies and start-ups around their strategic and safe application of AI. He offers his perspective and advice for organisations planning their next steps in AI adoption.

In-person events

Aptem Higher Education Forum meeting – for HE customers
Wednesday 8 May 2024 | Staffordshire University

Our next in-person Aptem HE Forum meeting will take place on 8 May at Staffordshire University. This is an opportunity for you to meet with the Aptem team, hear from our guest speaker, participate in Aptem best practice workshops, and network with your HE peers. Aptem HE Forum members should look out for an email invitation, or please ask your Customer Success Manager for details.

FIN Bootcamp – Ofsted inspection preparation
Tuesday and Wednesday 14-15 May 2024 | Derby Conference Centre | Register here

Sponsored by Aptem, this programme is a unique, fast-paced and challenging two-day residential programme that will provide real insight into the education inspection framework, challenge perceptions and test resilience. This stimulating, inspiring and thought provoking course has proved highly effective to fully prepare nominees for their role.

Product briefing webinars

Customers will be invited to these training sessions via email.

Aptem Basics: ePortfolio & using Aptem to prepare for EPA
Tuesday 14 May 2024 | 11am – 12pm 

Aptem Masterclass: Making best use of Reviews functionality
Tuesday 18 June 2024 | 11am – 12pm 

Aptem Masterclass: Deep-dive of the Funding Dashboard
Tuesday 2 July 2024 | 11am – 12pm 

Training providers, universities, colleges, employers and employability providers tell us they value our industry expertise and insight.

Here is some recent content that you might find of interest:

See all our articles here.


Latest eBook

Using Aptem to inform your Self-Assessment Report (SAR)

Read eBook

Latest white paper

How Independent Training Providers (ITPs) can survive and thrive in an inflationary market

Read white paper

Previous white paper

Overcoming resistance to change: implementing new technology

Read white paper


Aptem Intelligence Dashboard

We have created a free dashboarding tool that makes it easy for apprenticeship providers to analyse trends, see offerings gaps, produce competitor analysis, and make data-driven strategic decisions from the ESFA data.

Access the Aptem Intelligence Dashboard here.

Latest case study: Lifetime Training

Hear how the successful switch to Aptem is enabling the UK’s largest Independent Training Provider, Lifetime Training, to put its 17,000 learners at the heart of its apprenticeship provision, while realising valuable productivity improvements across the business.

Aptem offers a range of products to support skills and employability

We'd love to hear from you

The best way to experience our platform is through a consultative chat with one of our friendly experts. They can take you through the system and show you the benefits of Aptem that are most relevant to your business.