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Case studies

Providers across the UK are using Aptem to simplify their apprenticeship, vocational training and employability programme delivery. 

In-depth case studies

Aston University

A good apprenticeships management system isn’t just about the administration. It’s about the user experience, both for the apprentice and for the employer. In Aptem, we found a tool that is truly adding value to the service that we’re delivering. From what I see in the industry, those that have chosen Aptem are thriving in their apprenticeship delivery as a result.” 

Terry Hodgetts

Director of Corporate Client Solutions, Aston University


“We were impressed by the functionality that Aptem offered, as well as the robust plans for future development and its potential as a system that could grow with our organisation. We’ve only ever had paper systems before when it comes to evidence gathering and reviews between learner, employer and tutor. With Aptem, all of that can be done through the system, which is a huge transformation from where we were before.”

Natalie Hare

Head of Operations, Haddon Training


“ One of the biggest plusses of Aptem was the fact that we could use it to do all of our submissions. Aptem has now proven to be our one central place, our digital bible if you like.”

Steven Willis

CAS Operations Manager, Middlesex University

Edge Hill logo

There were a number of factors that contributed to our selection of Aptem Apprentice. Ease of use, easy to navigate, easy access to reports and the ability to create bespoke reports, were among our highest priorities. We also needed the ability to create reviews, placements and workshops.”

Joanne Sage

Compliance Manager, Edge Hill University

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“The flexibility of this system is invaluable to us and has helped us to improve our systems and processes. The support we’ve received from Aptem has been and continues to be fantastic.”

Dominic Scott

CRM/LMS Manager, Bradford College

Leeds Beckett Logo

“Aptem is a great product that can do a great deal. It is a true end-to-end system, from Student Day 1 to completion. It has more capability than any other system we’ve come across.”

Ian Maude

Head of Apprenticeships, Leeds Beckett University

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“I’ve worked with other ePortfolios in other companies and Aptem is simple and intuitive to use. We have had similar feedback from learners. Aptem is future-proofing our delivery and it’s working brilliantly.”

Kelly Pattison

Quality Manager, UCQ

Keele University

Keele University chose Aptem Apprentice because of its deep functionality and the fact that it could interface with their Student Records System:

“ Aptem provides a range of functionality which is always being developed – our usage can grow to meet the changing needs of our provision.”

Lou Taylor-Murison

Head of Apprenticeships and Experiential Learning, Keele University


“The fact that we went live on the day we committed to going live was, for us, a great achievement, particularly given the complexities of the build.
From a management perspective, it has given us access to a huge swathe of live reports, something we didn’t have before. And that allows us to have real-time reporting and real-time performance management of our staff.”

Ryan Palmer

Director of Quality and Impact, Central YMCA


“ One of the biggest plusses of Aptem was the fact that we could use it to do all of our submissions. Aptem has now proven to be our one central place, our digital bible if you like.”

Steven Willis

CAS Operations Manager, Middlesex University


“Prevista deliver quality vocational and employability provision to young people and adults and we have successfully, extensively used Aptem for over five years. Aptem is a transformational platform which de-risks compliance and Ofsted, puts providers, learners and employers in the driving seat – it is a true end to end solution rather than one based on ‘’legacy’’ platforms and is ahead of the curve. Put simply, Aptem is the best technology platform in the sector. Aptem is a key component of our Apprenticeship growth plans. The MWS implementation team is exceptionally helpful and take the pain out of new programme roll-outs.”

James Clements Smith

Managing Director, Prevista

“I love Aptem. In the past, I’ve worked with paper-based front systems, Maytas, a separate ePortfolio system and a separate
request for certificates system. What Aptem gives me is all that from start to finish.”

Lisa Hurle

Head of Compliance, Corndel

EGS Case Study logo

“If it’s not on Aptem, it’s not auditable, and it doesn’t exist. It’s a key part of our organisation, from being a holding area for our policies, compliance, and our ability to add, amend and create what we need for our future business.”

Mark Foster

Head of Operations, EGS Training


Hear James Clements-Smith, Managing director of Prevista, speaking about Prevista’s long-lasting relationship with MWS Technology and how they have used Aptem to increase programme delivery efficiency and get rid of the “Heathrow Terminal 4 problem”.

Case study articles

Business network concept. Customer support. Shaking hands.

Enrolling students remotely, with City College Plymouth and Aptem Enrol

Mike Jones from City College Plymouth and David Devine from Aptem discussed the benefits of remotely enrolling college students. Mike shared learnings and advice gained from using this system throughout the pandemic period, to continue delivering a high quality enrolment experience for students.

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Lifetime and Aptem: Sharing the selection process

The methodology involved in Lifetime Training’s procurement of an apprenticeship delivery platform In March 2021, following a year long procurement …

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Just IT implements Aptem to deliver innovative apprenticeships

Just IT selected Aptem as the platform to deliver its innovative IT and Digital apprenticeships. Sam Tobin, Service Delivery Director at Just IT, explains the reasons for their choice: “We wanted to source an intelligent, end-to-end system. The look, feel and usability of the interface was a critical factor for us. The Aptem platform is essentially our customers’ experience of Just IT.” In this article we explore this very successful implementation and key learnings for anyone considering an end-to-end system.

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Case Study: University of Nottingham – Implementing and Using Aptem Apprentice

The University of Nottingham signed up to Aptem in June 2019 and used it to manage their degree apprenticeship programmes from September 2019. In this case study, we talk about their journey of implementation and how Aptem is improving their administration and delivery.

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Welcoming We Are Digital to Aptem Skills

We Are Digital recently entered the world of ESFA funded programmes and were looking for a system to help them deliver high quality employability programmes whilst efficiently managing compliance. Here’s why they chose Aptem.

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Learning Curve

Case study: Learning Curve Group

Learning Curve Group (LCG) is a national training and education company, working with training providers, employers and learners to help them achieve success.

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Aptem case study: Central YMCA

YMCA Training had a long and illustrious history, having been set up during the deep recession of the 1970s to help young people to find new opportunities through training and employment. Five years ago, YMCA Training was brought into Central YMCA.

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