Award-winning apprenticeship management software.
Providing unparalleled configurability, efficiency and compliance.
Aptem aSpire Customer Conference – tickets available now!
Deliver compliant apprenticeships in a way that's uniquely yours
A highly configurable end-to-end platform to manage the entire apprenticeship journey.
- Enrolment and onboarding
- Administration and compliance
- eLearning and ePortfolio
- Learner and employer engagement
Apprenticeship delivery management system trusted by nearly 200 training providers, universities and colleges
Aptem customers have benefited from:
77% reduction in time to onboard learners
Giving learners the best start to their programme.
ILR submitted in seconds
Removing the pain of monthly submissions.
75% reduction in email traffic for coaches
Allowing more time to focus on teaching.
Instant data for employer reviews
Resulting in more meaningful discussions.
Aptem customers outperform other apprenticeship providers
Growth in apprenticeship starts last 3 years
Growth in achievement gains last 3 years
Source: DfE data, apprenticeship starts, CAGR 2020/21 to 2023/24
Why successful providers choose Aptem
The comprehensive platform for high-quality apprenticeship delivery
Offer a seamless learner experience
No more system confusion – give your learners, coaches and administration team one place to manage the entire apprenticeship journey, from enrolment to completion.
Drive better outcomes with highly tailored learning
Easily individualise learning plans, either in advance or during the programme. Bring your curriculum to life with a digital asset library, including SCORM assets.
Maximise profitability and quality
Spend less time on admin and more time with learners and coaches, thanks to trackers, process automation and self-service enrolment.
Minimise risk through compliant, system-driven processes
Gain confidence that your delivery meets regulatory requirements, through system-driven processes built with compliance in mind.
Enable data-driven decisions with powerful analytics
Drive better choices with rich insights on demand. Our apprenticeships data management system has built-in Power BI dashboards, OData for extraction, and User Generic Reports for bespoke reporting. Find out more.
Create a coherent user experience with system integration
Use Aptem’s pre-built integrations, including BKSB and Skills Forward, to enable a seamless learner experience within one system. Use Aptem’s open API to connect other systems like Moodle or your student record system.
The impact of Aptem
This eBook covers key success stories, outcome metrics, and customer insights to bring the benefits of Aptem’s highly-configurable apprenticeship management platform to life.
Readers will get a detailed understanding of how Aptem supports each area of apprenticeship management, including enrolment, reporting and compliance, learner experience and achievement, personalisation and inclusion, efficiency and cost savings, and business resilience and strategy.
How our customers are benefitting from Aptem
Aptem is an important part of our growth journey. With a single, integrated platform, we can take on more clients and deliver an even better service.
Sean Riley, Chief of Transformation, tend (formerly Impact Futures)
LSBU has gone from learners having to wait up to five months to start using an online apprenticeship management system, to having it available on day one of their programme. That makes a huge impact on their engagement and progress.
Aptem is saving us an estimated £150,000 – £200,000 per year in administration cost and time.
Sammy Shummo, Group Director of Apprenticeships,
London South Bank University
Aptem has been one of the key drivers behind Corndel’s growth, as it has increased our operational efficiencies and simplified many of our processes. It has enabled us to spend more time focusing on quality, creating engaging learning journeys that meet the needs of our customers and their workforce.
Richard Bridge, Director of Learning Technology,
Corndel
It used to take us weeks of chasing – often up to 40 phone calls and emails – to get one apprentice onboarded. Now pretty much the entirety of that process is automated and streamlined within Aptem. That’s an enormous benefit.
Terry Hodgetts, Director of Corporate Client Solutions,
Aston University
By upgrading to the Platinum service package, we will benefit from tailored support and strategic insight to enhance delivery and learner outcomes. The annual tenant audit, bespoke training and monthly update calls will ensure our teams are upskilled regularly and stay aligned with system updates and best practice.
Lee Hughes, Head of Apprenticeships, Learning Curve Group
We formed a Board for our apprenticeship provision, which is there to ensure our compliance obligations are met. It is therefore important that they have access to both quarterly and real-time compliance MI. The embedded Dashboards in Aptem focusing on Quality, Ofsted, Compliance and Funding are indispensable to us.
Jacky Ellison, Head of Learning and Development,
Resolve ASB
I cannot stress enough how impactful it’s been pushing everything into Aptem and making it a one-stop shop, particularly for the learner.
Dom Wilkinson, Product Owner, Lifetime Training
Aptem is a suitable technology partner with a vision that aligns with our own around a relentless focus on driving quality.
Terry Barnett, Chairman and Executive Sponsor of the project, Hawk Training
Comparing our product feature list to others
Standard features
Features that set Aptem apart
Features powered by AI
Product features
Standard features
AI-enhanced features
Features that set Aptem apart
Aptem Enhance
AI-driven, high-quality features, replacing repetitive admin tasks
We have built a set of value-multiplying features, by leveraging the latest AI technology and rich context within the Aptem platform.
These features are cumulative – building on each other to make the apprentice journey more engaging, more tailored and less resource heavy.
Aptem Checkpoint – objective progress monitoring – view demo
Virtual assistant for learners – view demo
Marking aid and feedback assistant – view launch demo
Enhanced reviews – view launch demo
Aptem Assess: built-in cognitive assessment
Aptem Assess is an integrated cognitive assessment tool that enables apprenticeship providers to seamlessly identify and respond to learning needs.
- Integrate cognitive assessment into your onboarding process or where needed in the delivery programme.
- For an estimated 80% of learners the experience will take no more than 15 minutes.
- Complete assessments on your learners’ chosen device – mobile, tablet or desktop.
- Obtain guidance on reasonable adjustments for Learning Plans and End Point Assessments.
- Access learning support materials via the Aptem Resource Centre.
Feature spotlight
Aptem Apprentice is full of features that save time, improve regulatory compliance and help learners achieve their potential. Here are some of our customers’ favourite features of our apprenticeship management software.
Virtual assistant for learners
- Highly accurate and relevant apprenticeship related answers to learner queries.
- Purpose built for each apprenticeship standard.
- 24/7 answers to questions, enabling timely progression.
Enhanced reviews
- 50% of tutor time currently spent writing reviews saved each week, equating to £253,400 funding gained yearly with enhanced reviews.
- Shifts the emphasis from admin to coaching and feedback.
- Automated summarisation, themes and actions during each review.
Communications connector with Microsoft Teams
- Bring your organisation's Microsoft Teams licence into Aptem.
- Seamlessly plan and interact with online events including reviews, meetings, one-to-ones, workshops and placements, from within Aptem.
- Give your admins, learners and tutors a secure, familiar and consistent experience.
Efficiency and consistency through open-API standards
A single source of data that works across the entire delivery is essential to achieve accuracy and ‘one version of the truth’. Aptem offers a range of standard integrations: EPA Pro, Skills Forward, BKSB, CENTURY, Cognassist, EQUAL, NAS, and PRaP. Additionally, we have an open API for third-party systems to integrate with. Our current customers have integrated the likes of Salesforce, SITS, Banner, Quercus, Tribal ebs, and customer websites. We are also offering a communications connector with Microsoft Teams.
Aptem supports Single Sign On, so once you are in a system you can access Aptem without additional log-ins. Aptem enhances security by using Multi-Factor Authentication (MFA) and also supports Multi-Factor Verification (MFV) for document signing.
FAQs
Q. Is it possible to brand the system by adding in our logos?
Yes, you can add in both yours and your employers’ logos.
Q. Can I change the language or terminology in the system?
Yes, you can change the terminology in many areas of the platform. For example, if your organisation refers to a learner as a student, or a coach as a trainer.
Q. Can we make changes mid-programme and track functional skills and qualifications separately?
Yes, you can make ad hoc changes throughout a programme and apply these at an individual, cohort or programme level. You can also set up functional skills and other qualifications as sub-programmes so you can personalise learners programmes at scale.
Q. Is Aptem suitable for subcontracting and able to use multiple UKPRNs?
Yes, you can manage multiple ILR returns with Aptem, reflect your organisation’s delivery model using group structures, and make operational efficiencies by using Aptem to manage changes via workflows.
Q. Can you integrate with other registration systems and CRMs?
Yes, we offer open APIs that enable integration with systems including SITS, EBS, Salesforce and Microsoft Dynamics.
Further questions?
We know it’s important that your delivery system meets your unique needs. We're here to help.
Your Aptem implementation
As a configurable platform, you can truly make Aptem your own. Our team of apprenticeship experts and technical gurus are here to guide you from scoping to go-live and beyond. We’ll help you set up your system in a way that works for you, then make sure you’re making the most out of new features and updates delivered monthly.
Our flexible options are designed to suit providers of all sizes and business goals. Whether you’re looking for our most powerful end-to-end system, or you need a solution to support a particular function like enrolment, we’ll help you choose a package that will best suit your needs.
Apprenticeship expertise
Our implementation team has extensive experience working within the apprenticeship sector, meaning we understand the regulations, processes and challenges.
Ongoing training
All customers are invited to regular training sessions and thought leadership webinars to keep their Aptem skills fresh and get the latest insights from industry experts.
UK-based support
Aptem customers benefit from comprehensive support, including detailed resources on our Help Centre, and access to consultants via phone or our ticketing system.
Continual investment
We're continually investing in Aptem to ensure it meets the changing needs of our customers. You can take a look at our roadmap to see what's on the horizon.
The Aptem Compliance Advisory Board
We service sectors where compliance is an existential factor. We take our role in this seriously.
The Aptem Compliance Advisory Board brings together industry experts and internal specialists to ensure our platform responds rapidly to regulatory change.
From assessing new rules and frameworks to recommending system updates, the board keeps Aptem and our customers ahead of the curve. We also focus on clear communication, so you’ll always know what’s changing and why. Discover how this proactive, compliance-first approach helps you deliver quality outcomes with total confidence.
Aptem Trust Centre
As part of our ongoing commitment to data privacy and security, the Aptem Trust Centre gives customers instant access to resources that support audits, compliance checks, and security queries.
Aptem news and events - get involved
We regularly host events and training, publish articles, white papers and eBooks, and commission research. Have a browse and get involved:
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Events
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Webinars
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Resources
Industry events
Bett UK
Wednesday 21 January – Friday 23 January | Excel, London
This event aims to unite educators, technologists, and policymakers to explore the latest innovations in educational technology and discuss the future of learning. The Aptem Assess team will be exhibiting at this event.
FIN Essential Inspection Preparation Bootcamp
Tuesday 27 January – Wednesday 28 January 2026 | FIN office, Shropshire
Our friends at the Fellowship of Inspection Nominees (FIN) are holding one of their very popular inspection preparation bootcamps, sponsored by Aptem. This two-day residential programme provides real insight into the education inspection framework, challenging perceptions and testing resilience. Recommended for Nominees, Shadow Nominees, Senior and Middle Managers, and Curriculum Champions, who want to be at the top of their game and inspection ready.
The Apprenticeships Conference
Tuesday 24 February 2026 | Millennium Point, Birmingham
Come and meet the Aptem team at this one-day event run by The Apprenticeships & Skills Group. The conference brings together professionals involved in apprenticeships and skills development to explore and adapt to evolving apprenticeship and skills policies. This year’s theme is ‘Future-Proofing Apprenticeships: Skills, Systems, and Sustainability’. Aptem is proud to be workshop sponsor.
A Day with Ofsted 2026 – AELP
Wednesday 25 February 2026 | The Crowne Plaza, Nottingham
Aptem is exhibiting at this hugely topical event run by AELP. Come and meet the team and discover how Aptem is best placed to support the 2025 Ofsted Inspection Framework.
Apprenticeships & Training Conference (ATC) 2026
Monday 2 March – Tuesday 3 March 2026 | ACC, Liverpool
Aptem is proud to be exhibition sponsor at this flagship event. For the second year, it takes place in Liverpool, and is the UK’s leading conference for skills, apprenticeships & workforce training. Aptem is delighted to be running a workshop ‘Efficiency unlocked: peer-led table talks on streamlining the apprenticeship learner journey’, facilitated by Claire Sykes and with contributions from providers.
A Day with the Departments 2026 – AELP
Tuesday 24 March 2026 | IET, Birmingham
Aptem is delighted to be headline sponsor at this inaugural event run by the AELP. As responsibilities for skills and employment evolve between the Department for Education and the Department for Work and Pensions, this summit will examine where policy now sits, what remains within DfE’s remit, and what this means for sector organisations.
Apprenticeship Guide Awards 2026
Thursday 30 April 2026 | New Dock Hall, Leeds
Aptem is proud headline sponsor for this inspiring event. The awards ceremony aims to recognise and celebrate exceptional apprenticeship excellence across the UK. We look forward to celebrating with Aptem customers and those recognised from across the sector.
Aptem customer events
aSpire 2026 – Aptem’s Customer Conference
Learn more about the 2026 aSpire conference
Thank you to everyone who joined us on 15 May 2025, for our inaugural Aptem customer conference. From personalised “how-to” sessions and hands-on workshops led by our industry partners to sessions with our Support Consultants, Implementation Consultants, and Customer Success Managers, we aimed to offer something for everyone. We hope you left full of fresh ideas, practical tips, and new connections.
We are pleased to announce that the 2026 aSpire conference will take place on Thursday 14 May 2026, at the same venue, the ICC in Birmingham. Tickets are on sale now and we expect to sell out. Aptem customers, please contact your Customer Success Manager for booking details.
We deliver training sessions for tutors on how to get value from our exciting new AI-driven features.
- Aptem’s virtual assistant: Tutor tips for guiding learners | Access on demand here
- Lunchtime marking aid series | Monday 5 December to Friday 12 December 2025 | Register here
We regular share our latest and upcoming developments with customers and prospective customers.
- Join our next ‘Aptem product roadmap: quarterly update Q1 2026’ webinar on Wednesday 4 February at 11am. Register here
We are currently planning our full 2026 schedule of thought leadership and product webinars.
Recent eBooks
Using Aptem to prepare for R14 data submission and the new academic year – Read the eBook
Cognitive assessment tools and funding: A practical guide for UK post-16 education – Read the eBook
AI tools for managing apprenticeships: understanding the regulatory landscape – Read the eBook
AI strategy for apprenticeship providers: A practical guide to responsible and impactful implementation – Read the eBook
The impact of Aptem – Read the eBook
Aptem Intelligence Dashboard
We offer a free dashboarding tool that makes it easy for apprenticeship providers to analyse trends, see offerings gaps, produce competitor analysis, and make data-driven strategic decisions from the DfE data.
Access the Aptem Intelligence Dashboard here.
Recent articles
Does AI have a role in one-to-one reviews?
Transforming progress reviews: moving beyond box-ticking
How AI is raising quality standards in apprenticeship delivery
A blueprint for successful system implementation
Aptem named Learning Technologies Organisation of the Year at the Learning Technologies Awards 2025
Understanding the 2025 Ofsted framework and Aptem support for compliance, quality and evidence
Latest case study: tend (formerly Impact Futures) & Aptem
tend (formerly Impact Futures), one of the UK’s leading apprenticeship and workforce development providers, has undergone a digital transformation by implementing Aptem’s end to end platform. Supporting over 7,000 learners and 650+ employer partners, tend has leveraged Aptem to drive growth, enhance quality and deliver an outstanding experience for learners and employers alike.
Aptem offers a range of products to support skills and employability
We'd love to hear from you
The best way to experience our platform is through a consultative chat with one of our friendly experts. They can take you through the system and show you the benefits of Aptem that are most relevant to your business.
- Simplify your delivery with Aptem.
- Increase efficiency with workflows, automation and streamlined processes.
- Get insights into your delivery performance using Aptem's reporting tools.
