Exclusively for colleges to support the remote onboarding of large volumes of students onto apprenticeships.
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Why do colleges need our system?
Top colleges are taking learnings from the business world, which has seen well-structured student onboarding programmes significantly reduce attrition and increase productivity. This has never been more important than in the post-pandemic world of blended learning.
Why do colleges need our system?
Top colleges are taking learnings from the business world, which has seen well-structured onboarding programmes significantly reduce attrition and increase productivity. This has never been more important than in the post-pandemic world of blended learning.
Award-winning
8 reasons colleges choose Aptem Enrol
Remote onboarding
Seamless data exchange
Watertight compliance
Streamlined automation
Integrations
Reporting
Customisation
Excellent student experience
Built-in cognitive assessment
Aptem Assess is an integrated cognitive assessment tool that enables you to seamlessly identify and respond to learning needs.
- Integrate cognitive assessment into your onboarding process.
- For an estimated 87% of learners the experience will take no more than 15 minutes.
- Complete assessments on your learners’ chosen device – mobile, tablet or desktop.
- Obtain guidance on reasonable adjustments for Learning Plans and End Point Assessments.
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FAQs
Q. Can I customise the steps in onboarding and mandate certain steps?
Yes, Aptem Enrol is highly customisable, enabling you to tailor by programme and level of competence. You can change the order of events and customise steps and choose which steps to mandate.
Q. Can we brand the system by adding in our logos?
Yes, you can add in both yours and your employer’s logos. You can also add in your own videos and messaging.
Q. Can I change the language or terminology in Aptem Enrol?
Yes, you can change the terminology across the whole onboarding process. For example, if your organisation refers to a learner as a student, or a coach as a trainer.
Q. Can I integrate Aptem with a Student System?
Yes, we offer access to our open API as an add-on to Aptem Enrol, which you can build an integration against.
Q. Is Aptem Enrol accessible on a mobile phone?
Aptem Enrol is fully accessible on mobile phones, tablets, desktops and laptops.
Further questions?
We know it’s important that your delivery system meets your unique needs. We're here to help.
Aptem has been one of the key drivers behind Corndel’s growth, as it has increased our operational efficiencies and simplified many of our processes. We also save a lot of time by using Aptem, as we don’t need to enter the same data twice, and staff only have to learn one system that does everything. This has enabled us to spend more time focusing on quality, creating engaging learning journeys that meet the needs of our customers and their workforce.
Richard Bridge
Director of Learning Technology
We were previously working with multiple systems that were used differently by departments. We wanted one system to create an excellent learner experience, make efficiencies administratively, and give us the ability scale. That’s why we chose Aptem
Sammy Shummo
Group Director of Apprenticeships
We were impressed by the functionality that Aptem offered, as well as the robust plans for future development and its potential as a system that could grow with our organisation. In terms of the support you get from Aptem, you couldn’t fault it
Natalie Hare
Head of Operations
With Aptem, all departments will be able to use a single platform, with consistent processes and structure of logging activities. We were particularly impressed by the enrolment functionality within Aptem, with its ease of use for both apprentices and trainers. The ability to report on all areas of the apprenticeship provision will have a huge impact on our ability to scale and make data-driven decisions.
Suki Rai
Former Vice Principal, Funding, Data & Compliance
To support with refining our apprenticeship oversight and compliance, we are absolutely thrilled to be working with Aptem as our online ePortfolio provider. All aspects of the organisation will have a clear view of our apprentices' journey with an enhanced enrolment process and streamlined procedures that span the whole apprenticeship.
Lynsey Whitehead
Director of Business Engagement, Partnerships & Apprenticeships
Case study
Bradford College
Streamlining apprenticeship delivery by consolidating multiple systems.
“Automation and process tracking have streamlined many aspects of our work. It made a big difference once we fully started utilising Aptem’s capabilities and features. Our processes are much smoother now. The key takeaway is to fully leverage the system’s vast capabilities and take the time to understand how to utilise them effectively.”
Dominic Scott, CRM/LMS Officer, Bradford College.
Barnsley College
Streamlining the experience for learners, employers, and tutors by minimising the number of systems being used.
“EBS has an open API and our workflow goes one way currently – from Aptem into EBS. Our integration enables learners to enrol through Aptem, and once activated their details are automatically transferred into EBS. It’s more than a simple integration because we use EBS
workflows to send emails, enable modules and sign documents.”
Amy Dickens, Business Analyst, Barnsley College.
In partnership
As an Aptem customer, you are supported throughout your journey, firstly by a dedicated Implementation Consultant, followed by access to a Customer Success Manager.
We publish a roadmap detailing how we are improving and enhancing our products.
Aptem’s in-person customer support is available to Aptem Superusers at the end of the phone or via Aptem’s support ticket system, and the Aptem Help Centre enables self-service. We also publish a live status page for Aptem products.
Backed up by a team of over 60 developers, you can trust that we have the resource and expertise to deal with your queries.
In partnership
Aptem customers are supported throughout their journey, firstly by a dedicated Implementation Consultant, followed by a Customer Success Manager.
Fortnightly product training sessions ensure you continually optimise your use of Aptem Apprentice.
Aptem’s in-person customer support is available at the end of the phone or via Aptem’s Support Ticket system, and the Aptem Help Centre enables self-service.
Backed up by a team of over 60 developers, you can trust that we have the resource and expertise to deal with your queries.
Strategic decision-making using data
When you use Aptem your data is held centrally, allowing you to easily report and analyse. There are a number of built in reporting tools along with more detailed Power BI Dashboards within Aptem and we’re adding to these all the time.
Aptem news and events - get involved
We regularly host events and training, publish articles, white papers and eBooks, and commission research. Have a browse and get involved:
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Events
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Webinars
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Resources
Industry events
Bett UK
Wednesday 21 January – Friday 23 January | Excel, London
This event aims to unite educators, technologists, and policymakers to explore the latest innovations in educational technology and discuss the future of learning. The Aptem Assess team will be exhibiting at this event.
FIN Essential Inspection Preparation Bootcamp
Tuesday 27 January – Wednesday 28 January 2026 | FIN office, Shropshire
Our friends at the Fellowship of Inspection Nominees (FIN) are holding one of their very popular inspection preparation bootcamps, sponsored by Aptem. This two-day residential programme provides real insight into the education inspection framework, challenging perceptions and testing resilience. Recommended for Nominees, Shadow Nominees, Senior and Middle Managers, and Curriculum Champions, who want to be at the top of their game and inspection ready.
The Apprenticeships Conference
Tuesday 24 February 2026 | Millennium Point, Birmingham
Come and meet the Aptem team at this one-day event run by The Apprenticeships & Skills Group. The conference brings together professionals involved in apprenticeships and skills development to explore and adapt to evolving apprenticeship and skills policies. This year’s theme is ‘Future-Proofing Apprenticeships: Skills, Systems, and Sustainability’. Aptem is proud to be workshop sponsor.
A Day with Ofsted 2026 – AELP
Wednesday 25 February 2026 | The Crowne Plaza, Nottingham
Aptem is exhibiting at this hugely topical event run by AELP. Come and meet the team and discover how Aptem is best placed to support the 2025 Ofsted Inspection Framework.
Apprenticeships & Training Conference (ATC) 2026
Monday 2 March – Tuesday 3 March 2026 | ACC, Liverpool
Aptem is proud to be exhibition sponsor at this flagship event. For the second year, it takes place in Liverpool, and is the UK’s leading conference for skills, apprenticeships & workforce training. Aptem is delighted to be running a workshop ‘Efficiency unlocked: peer-led table talks on streamlining the apprenticeship learner journey’, facilitated by Claire Sykes and with contributions from providers.
A Day with the Departments 2026 – AELP
Tuesday 24 March 2026 | IET, Birmingham
Aptem is delighted to be headline sponsor at this inaugural event run by the AELP. As responsibilities for skills and employment evolve between the Department for Education and the Department for Work and Pensions, this summit will examine where policy now sits, what remains within DfE’s remit, and what this means for sector organisations.
Apprenticeship Guide Awards 2026
Thursday 30 April 2026 | New Dock Hall, Leeds
Aptem is proud headline sponsor for this inspiring event. The awards ceremony aims to recognise and celebrate exceptional apprenticeship excellence across the UK. We look forward to celebrating with Aptem customers and those recognised from across the sector.
Aptem customer events
aSpire 2026 – Aptem’s Customer Conference
Learn more about the 2026 aSpire conference
Thank you to everyone who joined us on 15 May 2025, for our inaugural Aptem customer conference. From personalised “how-to” sessions and hands-on workshops led by our industry partners to sessions with our Support Consultants, Implementation Consultants, and Customer Success Managers, we aimed to offer something for everyone. We hope you left full of fresh ideas, practical tips, and new connections.
We are pleased to announce that the 2026 aSpire conference will take place on Thursday 14 May 2026, at the same venue, the ICC in Birmingham. Tickets are on sale now and we expect to sell out. Aptem customers, please contact your Customer Success Manager for booking details.
We deliver training sessions for tutors on how to get value from our exciting new AI-driven features.
- Aptem’s virtual assistant: Tutor tips for guiding learners | Access on demand here
- Lunchtime marking aid series | Monday 5 December to Friday 12 December 2025 | Register here
We regular share our latest and upcoming developments with customers and prospective customers.
- Join our next ‘Aptem product roadmap: quarterly update Q1 2026’ webinar on Wednesday 4 February at 11am. Register here
We are currently planning our full 2026 schedule of thought leadership and product webinars.
Recent eBooks
Using Aptem to prepare for R14 data submission and the new academic year – Read the eBook
Cognitive assessment tools and funding: A practical guide for UK post-16 education – Read the eBook
AI tools for managing apprenticeships: understanding the regulatory landscape – Read the eBook
AI strategy for apprenticeship providers: A practical guide to responsible and impactful implementation – Read the eBook
The impact of Aptem – Read the eBook
Aptem Intelligence Dashboard
We offer a free dashboarding tool that makes it easy for apprenticeship providers to analyse trends, see offerings gaps, produce competitor analysis, and make data-driven strategic decisions from the DfE data.
Access the Aptem Intelligence Dashboard here.
Recent articles
Does AI have a role in one-to-one reviews?
Transforming progress reviews: moving beyond box-ticking
How AI is raising quality standards in apprenticeship delivery
A blueprint for successful system implementation
Aptem named Learning Technologies Organisation of the Year at the Learning Technologies Awards 2025
Understanding the 2025 Ofsted framework and Aptem support for compliance, quality and evidence
Latest case study: tend (formerly Impact Futures) & Aptem
tend (formerly Impact Futures), one of the UK’s leading apprenticeship and workforce development providers, has undergone a digital transformation by implementing Aptem’s end to end platform. Supporting over 7,000 learners and 650+ employer partners, tend has leveraged Aptem to drive growth, enhance quality and deliver an outstanding experience for learners and employers alike.
Aptem Trust Centre
As part of our ongoing commitment to data privacy and security, the Aptem Trust Centre gives customers instant access to resources that support audits, compliance checks, and security queries.
Aptem offers a range of products to support skills and employability
We'd love to hear from you
The best way to experience our platform is through a consultative chat with one of our friendly experts. They can take you through the system and show you the benefits of Aptem that are most relevant to your business.
- Simplify your delivery with Aptem.
- Increase efficiency with workflows, automation and streamlined processes.
- Get insights into your delivery performance using Aptem's reporting tools.
