Manage and deliver funded and commercial skills training
in one system.
One platform. Every skills programme.
Aptem Skills is a configurable, end-to-end digital platform for delivering, managing, and tracking skills and training programmes at scale – supporting funded vocational provision and commercial training through a single, joined-up system.
- Enrolment
- Compliance and audit readiness
- Learning delivery and reviews
- Reporting and insights
Designed for funded provision and commercial delivery.
Funded vocational training programmes (ASF, Skills Bootcamps, study programmes etc.)
Aptem Skills supports employment-focused, outcome-driven, regulated training delivery mapped to recognised standards. With a focus on sustained employment and progression, the platform supports the full learner journey – from initial assessment through to achievement, reporting and audit.
Standout features:
- Role-based, permissioned portals for learners, employers, tutors, administrators and stakeholders
- Automated eligibility checks and onboarding, including initial assessment and recognition of prior learning (RPL)
- Fully configurable review frameworks that systemise quality while enabling delivery flexibility
- Actionable insights via integrated Power BI dashboards, with OData access and APIs for advanced analytics
Everything you need to deliver compliant, high-quality funded training at scale:
Vocational
Commercial training delivery
Aptem Skills supports short-term, client-led commercial training programmes, combining a highly engaging learner experience with robust reporting that demonstrates performance improvement and business impact.
Standout features:
- Rapid onboarding and eligibility workflows, digitising enrolment, diagnostics and RPL to get learners productive quickly, including integration with the Learning Records Service (LRS)
- Flexible programme and sub-programme structures to support modular courses, bite-sized learning and employer-specific pathways
- Efficient delivery of live and blended training, with integrated management of workshops, one-to-ones and reviews, plus seamless Microsoft Teams scheduling and attendance tracking
- Clear progress and engagement tracking using RAG status and configurable milestones aligned to commercial outcomes rather than funding rules
Deliver impactful commercial training with the same rigour and learner experience as funded provision:
Commercial
Want a quick overview?
Aptem Assess: built-in cognitive assessment
Aptem Assess is an integrated cognitive assessment tool that enables training providers to seamlessly identify and respond to learning needs.
- Integrate cognitive assessment into your onboarding process or where needed in the delivery programme.
- For an estimated 80% of learners the experience will take no more than 15 minutes.
- Complete assessments on your learners’ chosen device – mobile, tablet or desktop.
- Obtain guidance on reasonable adjustments for learning plans and assessments.
- Access learning support materials via the Aptem Resource Centre.
Over £250,000 of free eLearning content to support people back into work
Purchasing Aptem Skills give you access to the inbuilt Advice Centre that houses eLearning to support the delivery of your employability programmes. The range of bite-sized learning covers topics like:
- Creating a CV
- Searching for jobs
- Interview skills
- Mindset
- Communication skills
How our customers are benefitting from Aptem
Hawk Training has national and global clients that want training alignment across their workforce and might not be able to access the English Apprenticeship Levy funding for all. Clients want the same experience for all, irrespective of how the programmes are funded. Aptem Skills enables this mirrored delivery, giving parity across the learning and development offering.
Vanessa Jones, Operations Director, Hawk Training
We’re now expanding our use of Aptem for other programmes, such as our work with the NHS Leadership Academy. This is a CMI-accredited course where, previously, all evidence was managed through cloud systems like OneDrive. Now, by setting up these programmes in Aptem Skills, evidence collection and portfolio management are streamlined – not as a traditional digital learning platform, but as an efficient e-Portfolio and assessment system. CMI can easily review evidence for EQA purposes without exchanging files via email, and the system’s flexibility really shines in adapting to these unique requirements.
Neil Saunders, Senior Quality Manager, Pearson TQ
Aptem has allowed us to merge our MIS and our learner portfolio systems into one place, so we can now truly go out and say we have an end-to-end system for our learners and employers. It has also given us our first foray into ePortfolios for our education learners, so that’s a huge step forward. We now have real-time reporting and real-time performance management of our staff.
Ryan Palmer, Former CEO
YMCA
Proven value
Aptem Skills has a wealth of job search resources to enable re-employment. After using Aptem Skills, users are 67% more likely to remain in work after 12 weeks.
Proven value
Aptem Skills has a wealth of job search resources to enable re-employment. After using Aptem Skills, users are 67% more likely to remain in work after 12 weeks.
Product features
How it works for providers
- Functionality to deliver multiple aims within a programme, including work placements.
- Remote and automated eligibility checking and enrolment, including recognition of prior learning.
- Fully integrated initial assessment and diagnostics - BKSB and Skills Forward.
- First-class user experience and accessibility through single sign-on and a unique mobile-friendly console.
- Integrated job search and CV builder to support learners' and jobseekers' employment journeys.
How it works for learners
- Remote meetings, reviews and webinars - with an MS Teams communications connector
- Ability to upload or build full eLearning assets using SCORM, including recording answers and assessments.
- Access to a wealth of ready-to-use learner employability resources and advice.
- Efficient and compliant ILR management and batch file generation.
- Embedded Power BI analytics and OData feeds to give you transparency of performance.
FAQs
Q. Can I use Aptem for subcontracting and use multiple UKPRNs?
es, you can manage multiple ILR returns with Aptem, reflect your organisation’s delivery model using group structures, and make operational efficiencies by using Aptem to manage changes via workflows.
Q. Do you connect with Zoom or Teams?
Yes, you can bring your organisation’s Microsoft Teams licence into Aptem. This means you can seamlessly plan and interact with online events including reviews, meetings, one-to-ones, workshops and placements, from within Aptem. This gives your admins, learners and tutors a secure, familiar and consistent experience. Learn more
Aptem doesn’t connect with Zoom.
Q. Can I change a learning plan mid-programme?
Yes you can make ad hoc changes throughout a programme and apply these at an individual, cohort or programme level: a just-in-time approach.
Q. Can Aptem Skills support both funded and commercial programmes at the same time?
Yes, Aptem Skills supports both programme types concurrently, and many of our customers use the product for this purpose.
Q. Is Aptem Skills accessible on a mobile phone?
Aptem Skills is fully accessible on mobile phones, tablets, desktops and laptops.
Further questions?
We know it’s important that your delivery system meets your unique needs. We're here to help.
Aptem has allowed us to merge our MIS and our learner portfolio systems into one place, so we can now truly go out and say we have an end-to-end system for our learners and employers. It has also given us our first foray into ePortfolios for our education learners, so that’s a huge step forward. We now have real-time reporting and real-time performance management of our staff.
Ryan Palmer
Chief Executive
Aptem allows us to onboard learners and complete compliance documents remotely and efficiently, which has been imperative in the current climate and reduced the time spend on admin. With Aptem’s distance learning functionality, we can continue to provide our clients with excellent training online.
Paul Wileman
CEO
We chose to work with Aptem, after looking at several alternatives, as the entire learning journey (from sign up through to EPA) is embedded into the platform. This saved us money as we could consolidate a number of existing systems in one. Additionally, the investment required demonstrated exceptional value for money and the level of customer service is refreshingly ‘on it’.
James Taylor
Commercial Director
Award-winning
In partnership
As an Aptem customer, you are supported throughout your journey, firstly by a dedicated Implementation Consultant, followed by a Customer Success Manager.
Aptem’s in-person customer support is available to Aptem Superusers at the end of the phone or via Aptem’s support ticket system, and the Aptem Help Centre enables self-service. We also publish a live status page for Aptem products.
Backed up by a team of over 60 developers, you can trust that we have the resource and expertise to deal with your queries.
In partnership
As an Aptem customer, you are supported throughout your journey, firstly by a dedicated Implementation Consultant, followed by a Customer Success Manager.
Regular product training sessions ensure you continually optimise your use of Aptem Apprentice. We publish a roadmap detailing how we are improving and enhancing our products.
Aptem’s in-person customer support is available to Aptem Champions at the end of the phone or via Aptem’s Support Ticket system, and the Aptem Help Centre enables self-service. We also publish a live status page for Aptem products.
Backed up by a team of over 60 developers, you can trust that we have the resource and expertise to deal with your queries.
Case studies
YMCA
Implementing a solution that can be used across multiple programmes types, including Adult Skills Fund (formerly AEB) and Apprenticeships.
“The fact that we went live on the day we committed to going live was, for us, a great achievement, particularly given the complexities of the build. From a management perspective, it has given us access to a huge swathe of live reports, something we didn’t have before. And that allows us to have real-time reporting and real-time performance management of our staff.” Ryan Palmer, Director of Quality and Impact, Central YMCA
Strategic decision-making using data
When you use Aptem your data is held centrally, allowing you to easily report and analyse. There are a number of built in reporting tools along with more detailed Power BI Dashboards within Aptem and we’re adding to these all the time.
Your Aptem implementation
As a configurable platform, you can truly make Aptem your own. Our team of training experts and technical gurus are here to guide you from scoping to go-live and beyond. We’ll help you set up your system in a way that works for you, then make sure you’re making the most out of new features and updates delivered monthly.
Our flexible options are designed to suit providers of all sizes and business goals. Whether you’re looking for our most powerful end-to-end system, or you need a solution to support a particular function like enrolment, we’ll help you choose a package that will best suit your needs.
Training expertise
Our implementation team has extensive experience working within the training sector, meaning we understand the regulations, processes and challenges.
Ongoing training
All customers are invited to regular training sessions and thought leadership webinars to keep their Aptem skills fresh and get the latest insights from industry experts.
UK-based support
Aptem customers benefit from comprehensive support, including detailed resources on our Help Centre, and access to consultants via phone or our ticketing system.
Continual investment
We're continually investing in Aptem to ensure it meets the changing needs of our customers. You can take a look at our roadmap to see what's on the horizon.
Aptem Trust Centre
As part of our ongoing commitment to data privacy and security, the Aptem Trust Centre gives customers instant access to resources that support audits, compliance checks, and security queries.
Aptem news and events - get involved
We regularly host events and training, publish articles, white papers and eBooks, and commission research. Have a browse and get involved:
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Events
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Webinars
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Resources
Aptem customer events
aSpire 2026 – Aptem’s Customer Conference
Thursday 14 May | ICC Birmingham
Enjoy a full day of practical, in-person learning at aSpire 2026, with hands-on Aptem training and expert insights to take back into your day-to-day work. Gain practical guidance on OTJT, the new Ofsted framework, reviews and assessments, and attend expert-led sessions on compliance, employer engagement and assessment reform. With keynotes and 12 breakout sessions, you can tailor the day to what matters most to you.
Early bird rate available until 31 January. Contact your Customer Success Manager to book.
Industry events
The Apprenticeships Conference
Tuesday 24 February 2026 | Millennium Point, Birmingham
Come and meet the Aptem team at this one-day event run by The Apprenticeships & Skills Group. The conference brings together professionals involved in apprenticeships and skills development to explore and adapt to evolving apprenticeship and skills policies. This year’s theme is ‘Future-Proofing Apprenticeships: Skills, Systems, and Sustainability’. Aptem is proud to be workshop sponsor.
A Day with Ofsted 2026 – AELP
Wednesday 25 February 2026 | The Crowne Plaza, Nottingham
Aptem is exhibiting at this hugely topical event run by AELP. Come and meet the team and discover how Aptem is best placed to support the 2025 Ofsted Inspection Framework.
Apprenticeships & Training Conference (ATC) 2026
Monday 2 March – Tuesday 3 March 2026 | ACC, Liverpool
Aptem is proud to be exhibition sponsor at this flagship event. For the second year, it takes place in Liverpool, and is the UK’s leading conference for skills, apprenticeships & workforce training. Aptem is delighted to be running a workshop ‘Efficiency unlocked: peer-led table talks on streamlining the apprenticeship learner journey’, facilitated by Claire Sykes and with contributions from providers.
A Day with the Departments 2026 – AELP
Tuesday 24 March 2026 | IET, Birmingham
Aptem is delighted to be headline sponsor at this inaugural event run by the AELP. As responsibilities for skills and employment evolve between the Department for Education and the Department for Work and Pensions, this summit will examine where policy now sits, what remains within DfE’s remit, and what this means for sector organisations.
Apprenticeship Guide Awards 2026
Thursday 30 April 2026 | New Dock Hall, Leeds
Aptem is proud headline sponsor for this inspiring event. The awards ceremony aims to recognise and celebrate exceptional apprenticeship excellence across the UK. We look forward to celebrating with Aptem customers and those recognised from across the sector.
Preparing for DfE audit: a practical guide with Karl Bentley
Tuesday 14 April | 11am – 12pm
Learn how to prepare confidently for DfE audits, with expert guidance on avoiding common pitfalls, understanding current audit focus areas, and seeing how Aptem can support effective audit preparation.
Recent eBooks
Using Aptem to prepare for R14 data submission and the new academic year – Read the eBook
Cognitive assessment tools and funding: A practical guide for UK post-16 education – Read the eBook
AI tools for managing apprenticeships: understanding the regulatory landscape – Read the eBook
AI strategy for apprenticeship providers: A practical guide to responsible and impactful implementation – Read the eBook
The impact of Aptem – Read the eBook
Aptem Intelligence Dashboard
We offer a free dashboarding tool that makes it easy for apprenticeship providers to analyse trends, see offerings gaps, produce competitor analysis, and make data-driven strategic decisions from the DfE data.
Access the Aptem Intelligence Dashboard here.
Recent articles
Does AI have a role in one-to-one reviews?
Transforming progress reviews: moving beyond box-ticking
How AI is raising quality standards in apprenticeship delivery
A blueprint for successful system implementation
Aptem named Learning Technologies Organisation of the Year at the Learning Technologies Awards 2025
Understanding the 2025 Ofsted framework and Aptem support for compliance, quality and evidence
Latest case study: Hawk Training
Hawk Training, a leading UK provider, has modernised its apprenticeship delivery by adopting Aptem’s AI-powered Enhance features. The move has helped reduce administrative burden, increase learner engagement and give tutors valuable time back, while supporting a more consistent, scalable approach to quality and compliance.
Aptem offers a range of products to support skills and employability
We'd love to hear from you
The best way to experience our platform is through a consultative chat with one of our friendly experts. They can take you through the system and show you the benefits of Aptem that are most relevant to your business.
- Simplify your delivery with Aptem.
- Increase efficiency with workflows, automation and streamlined processes.
- Get insights into your delivery performance using Aptem's reporting tools.
