A suite of AI-powered automation features designed to cut the administration burden of the review process in half.
Reduces the administrative burden of reviews
Accelerates the review workflow
Delivers consistent, high quality review documentation
Thank you to everyone that attended and supported the Aptem aSpire Customer Conference
Aptem develops technology that enables people to learn and improve their lives. Its products are designed to make the delivery of skills and employability training simple. Aptem’s flagship product is Aptem Apprentice, an apprenticeship management system, utilising AI features to ensure regulatory compliance, support funding management, and increase learner success.
Since 2009, our scalable apprenticeship, vocational training, and employability software has supported providers and learners with the tools they need. Our dedication to education and employability has enabled Aptem to become the market-leading apprenticeship delivery software, supporting over 130,000 learners every day across the UK.
We offer a range of products, to suit different vocational training programmes: Aptem Apprentice is a complete end-to-end apprenticeship delivery platform. Using Aptem Enrol enables secure, remote onboarding, allowing learners to easily access their programmes. Aptem Employ is our unique self-service job seeker portal that reduces the time taken to find work by 50%. The Aptem Skills software delivers the adult skills fund, bootcamps and commercial learning to increase employability.
To find out more about how Aptem’s products can support your organisation, book a demo with our UK-based team today.
I cannot stress enough how impactful it’s been pushing everything into Aptem and making it a one-stop shop, particularly for the learner. Our learners are telling us that it is easy to use, great to track their progress and full of all the information they need. Since moving to Aptem, satisfaction with learning technology has improved by 6%. The end result of this is that 90% of achievers state that ‘their performance has improved as a result of achieving their apprenticeship’.
Dom Wilkinson
Product Owner
This is a best-in-market system that reflects the high standards that come with the Hawk Training brand. I’m proud of our team and thrilled to have fostered such a positive relationship with the Aptem team. The expertise and approach of Aptem’s Implementation Consultants enabled us to build trust and confidence from the outset – and it helps that they are great people to work with.
Vanessa Jones
Operations Director
The industry as a whole is constantly evolving, as evidenced by the significant changes to the funding rules in August 2022. Layer that with our curriculum demands, client requirements and growth ambitions. We needed a system that is agile and a team behind it that can react quickly.
Richard Bridge
Director of Learning Technology
Aptem Enrol is user-friendly, flexible and allows for compliant remote-onboarding. We anticipate that it will save us administrative time and money and save on mileage and printing costs, meaning that all-important first meeting with the learner can be focused on teaching and learning.
Daniel Dowson
Director of Funding and MIS
Aptem was several miles ahead of everybody else. A good apprenticeships management system isn’t just about the administration. It’s about the user experience, both for the apprentice and for the employer. In Aptem, we found a tool that is truly adding value to the service that we’re delivering.
Terry Hodgetts
Director of Corporate Client Solutions
Aptem allows us to onboard learners and complete compliance documents remotely and efficiently, which has been imperative in the current climate and reduced the time spent on admin. With Aptem’s distance learning functionality, we can continue to provide our clients with excellent training online.
Paul Wileman
CEO
We are absolutely thrilled to be working with Aptem as our online ePortfolio provider. All aspects of the organisation will have a clear view of our apprentices' journey with an enhanced enrolment process and streamlined procedures that span the whole apprenticeship. Our ongoing ambitions to grow our apprenticeship provision will be supported by this fantastic investment.
Lynsey Whitehead
Director of Business Engagement, Partnerships & Apprenticeships
Aptem has allowed us to merge our MIS and our learner portfolio systems into one place, so we can now truly go out and say we have an end-to-end system for our learners and employers. It has also given us our first foray into ePortfolios for our education learners, so that’s a huge step forward. We now have real-time reporting and real-time performance management of our staff.
Ryan Palmer
Director of Quality and Impact
We were particularly impressed by the enrolment functionality within Aptem, with its ease of use for both apprentices and trainers. From an SLT perspective, we will now be able to report from one platform on all areas of the apprenticeship provision, which will have a huge impact on our ability to scale and make data-driven decisions.
Suki Rai
Vice Principal, Funding, Data & Compliance
From onboarding through to completion of EPA, use award-winning, end-to-end Aptem Apprentice for apprenticeship management and delivery.
Compliant AEB training delivery system, combined with employability features to aid successful job outcomes. Aptem Skills can also be used for delivery of traineeships and commercial courses.
Aptem Enrol is a unique product that enables colleges to get high volumes of eligible students enrolled on programmes, remotely and efficiently.
Combining a powerful case management solution with a self-service jobseeker portal, Aptem Employ helps get people back into work quickly and for the long term.
From onboarding through to completion of EPA, use our award-winning, end-to-end apprenticeship delivery platform – Aptem Apprentice, to deliver your apprenticeship programmes.
Compliant AEB training delivery system, combined with employability features to aid successful job outcomes. Aptem Skills can also be used for delivery of traineeships and commercial courses.
Aptem Enrol is a unique product that enables colleges to get high volumes of eligible students enrolled on programmes, remotely and efficiently.
Combining a powerful case management solution with a self-service jobseeker portal, Aptem Employ helps get people back into work quickly and for the long term.
A complete solution to managing course applications, admissions, payment and reporting. It gives you full transparency across your commercial, short course or CPD offering.
AI-driven, high-quality features, replacing repetitive admin tasks
We are building a set of value-multiplying features, by leveraging the latest AI technology and rich context within the Aptem platform.
As we roll out these features one by one, they build upon each other, creating a cumulative effect that makes the apprentice journey more engaging, more tailored and less resource heavy.
Available now:
Aptem Checkpoint – objective progress monitoring – view demo
Virtual assistant for learners – view demo
Marking aid and feedback assistant – view launch demo
Enhanced reviews – watch launch demo
There are over 100 of us in the Aptem team – 65% of whom are developers; from those with extensive experience across apprenticeship, vocational training and employability delivery, to development and subject matter experts.
We believe in the partnership approach so we ensure we match our customers with those in our team who have like-for-like experience.
Every Aptem customer has a dedicated Implementation Consultant and Customer Success Manager, alongside access to our Customer Support Team and the self-service Aptem Help Centre. In addition, we offer regular product training sessions and publish a roadmap detailing how we are improving and enhancing our products.
There are over 100 of us in the Aptem team – 65% of whom are developers. From those with extensive experience across apprenticeship, vocational training and employability delivery, to development and subject matter experts.
We believe in the partnership approach so we ensure we match our customers with those in our team who have like-for-like experience.
Every Aptem customer has a dedicated Implementation Consultant and Customer Success Manager, alongside access to our Customer Support Team and the self-service Aptem Help Centre. In addition we offer regular product training sessions.
We regularly host events and training, publish articles, white papers and eBooks, and commission research. Have a browse and get involved:
The role of AI in addressing the challenges in the apprenticeship sector
Tuesday 17 June | 11am – 11.45am | Register here
Join our Head of Product, Dan Tiffany, and Account Director, Russell Edwards, for an insightful session exploring how artificial intelligence is transforming apprenticeship delivery and addressing key challenges in a rapidly evolving sector. You’ll get an inside look at Aptem Enhance’s suite of tools for streamlining delivery, empowering tutors, and driving better learner outcomes. Also, learn how data-driven insights help providers prove impact to employers, regulators, and funders.
How do training providers continue to improve their Qualification Achievement Rate (QAR)?
Tuesday 10 July | 10am – 11am | Register here
It was a delightful announcement and a highlight this year that as a sector we increased QARs to 60.5%. The mission continues to drive apprenticeships forward and some providers with lower QARs may have management conversations with DfE in the coming months.
This webinar brings together quality specialist Kerry Boffey from the Fellowship of Inspection Nominees (FIN) with Aptem’s implementation experts – Georgina Burton and Angela Metcalfe to discuss:
AELP National Conference 2025
Monday 23 June 2025 | Novotel London West Hammersmith, London
Aptem will be exhibiting at this year’s AELP National Conference. Come and talk to our team about Aptem’s latest feature releases and pick up latest guides, brochures, and case studies to help you get the most from our platform.
Book your tickets here.
UVAC National Conference 2025
Thursday 20 November 2025 | ICC, Birmingham
Aptem is proud to once again be the headline sponsor of the UVAC National Conference, taking place this November. This year’s theme is, ‘Change: Creating and Adapting to Apprenticeship and Skills Policy – Past, Present, and Future’. We look forward to reconnecting with our valued customers, partners, and the wider community at this important event.
You can read more information here.
aSpire 2025 – Aptem’s Customer Conference
Learn more about the conference
Thank you to everyone who joined us on Thursday 15 May 2025, for our inaugural Aptem customer conference. From personalised “how-to” sessions and hands-on workshops led by our industry partners to sessions with our Support Consultants, Implementation Consultants, and Customer Success Managers, we aimed to offer something for everyone. We hope you left full of fresh ideas, practical tips, and new connections.
We’re busy putting together a full post-event summary, packed with key insights, top takeaways, and highlights from each workshop. A gallery of photos and on-demand videos from the day will be available soon.
Customers will be invited to these events via email.
Practical Aptem tips to keep you R14 ready
Thursday 26 June 2025 | 11am – 12pm
Training providers, universities, colleges, employers and employability providers tell us they value our industry expertise and insight.
Here is some recent content that you might find of interest:
See all our articles here.
eBook: Using Aptem to prepare for R14 data submission and the new academic year
How Independent Training Providers (ITPs) can survive and thrive in an inflationary market
Overcoming resistance to change: implementing new technology
We have created a free dashboarding tool that makes it easy for apprenticeship providers to analyse trends, see offerings gaps, produce competitor analysis, and make data-driven strategic decisions from the ESFA data.
Access the Aptem Intelligence Dashboard here.
The best way to experience our platform is through a consultative chat with one of our friendly experts. They can take you through the system and show you the benefits of Aptem that are most relevant to your business.
