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“Aptem is saving us an

estimated £150,000 – £200,000

per year in administration cost

and time.’

Sammy Shummo, Group Director of Apprenticeships,

London South Bank University

 

 

Who uses Aptem?

Universities

More than 30% of universities use Aptem

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Training providers​

Differentiate, compete and grow using Aptem

Learn more

Colleges​

Compliant, flexible apprenticeship delivery

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Employability providers​

Jobseeking and case management in one

Learn more

I cannot stress enough how impactful it’s been pushing everything into Aptem and making it a one-stop shop, particularly for the learner. Our learners are telling us that it is easy to use, great to track their progress and full of all the information they need. Since moving to Aptem, satisfaction with learning technology has improved by 6%. The end result of this is that 90% of achievers state that ‘their performance has improved as a result of achieving their apprenticeship’.

Dom Wilkinson

Product Owner

In Aptem we have found a partner that provides expertise in the HE sector, has a flexible system to meet the specific demands of high-quality degree apprenticeships and can evolve in line with our future needs and aspirations. We believe it will deliver an improved experience for learners, employers and colleagues across our degree apprenticeship portfolio.

Katie Nykanen

Group Chief Technology Officer

The industry as a whole is constantly evolving, as evidenced by the significant changes to the funding rules in August 2022. Layer that with our curriculum demands, client requirements and growth ambitions. We needed a system that is agile and a team behind it that can react quickly.

Richard Bridge

Director of Learning Technology

Aptem Enrol is user-friendly, flexible and allows for compliant remote-onboarding. We anticipate that it will save us administrative time and money and save on mileage and printing costs, meaning that all-important first meeting with the learner can be focused on teaching and learning.

Daniel Dowson

Director of Funding and MIS

Aptem was several miles ahead of everybody else.  A good apprenticeships management system isn’t just about the administration. It’s about the user experience, both for the apprentice and for the employer. In Aptem, we found a tool that is truly adding value to the service that we’re delivering.

Terry Hodgetts

Director of Corporate Client Solutions

Aptem allows us to onboard learners and complete compliance documents remotely and efficiently, which has been imperative in the current climate and reduced the time spent on admin. With Aptem’s distance learning functionality, we can continue to provide our clients with excellent training online.​

Paul Wileman

CEO

We are absolutely thrilled to be working with Aptem as our online ePortfolio provider. All aspects of the organisation will have a clear view of our apprentices' journey with an enhanced enrolment process and streamlined procedures that span the whole apprenticeship. Our ongoing ambitions to grow our apprenticeship provision will be supported by this fantastic investment.

Lynsey Whitehead

Director of Business Engagement, Partnerships & Apprenticeships

Aptem has allowed us to merge our MIS and our learner portfolio systems into one place, so we can now truly go out and say we have an end-to-end system for our learners and employers. It has also given us our first foray into ePortfolios for our education learners, so that’s a huge step forward. We now have real-time reporting and real-time performance management of our staff.

Ryan Palmer

Director of Quality and Impact

We were particularly impressed by the enrolment functionality within Aptem, with its ease of use for both apprentices and trainers. From an SLT perspective, we will now be able to report from one platform on all areas of the apprenticeship provision, which will have a huge impact on our ability to scale and make data-driven decisions.

Suki Rai

Vice Principal, Funding, Data & Compliance

Aptem offers a range of products to support skills and employability

From onboarding through to completion of EPA, use award-winning, end-to-end Aptem Apprentice for apprenticeship management and delivery.

  • Customisable
  • Compliant digital enrolment
  • Full eLearning delivery
  • Sophisticated reporting
  • Integrations and APIs
  • Process automation allowing focus on quality
Learn more

Compliant AEB training delivery system, combined with employability features to aid successful job outcomes. Aptem Skills can also be used for delivery of traineeships and commercial courses.

  • Supports classroom delivery, blended and fully remote learning
  • Allows delivery of multiple aims
  • Several integrations to ease delivery
Learn more

Aptem Enrol is a unique product that enables colleges to get high volumes of eligible students enrolled on programmes, remotely and efficiently.

  • Eliminates manual chasing
  • Manages Ofsted, DfE and GDPR requirements
  • Integrates with other college systems
Learn more

Combining a powerful case management solution with a self-service jobseeker portal, Aptem Employ helps get people back into work quickly and for the long term.

  • Full employability eLearning library
  • Integrated Zoom
  • Vacancies from most job boards in the UK
Learn more

From onboarding through to completion of EPA, use our award-winning, end-to-end apprenticeship delivery platform – Aptem Apprentice, to deliver your apprenticeship programmes.

  • Customisable
  • Compliant digital enrolment
  • Full eLearning delivery
  • Sophisticated reporting and analytics
  • Integrations and APIs
  • Process automation allowing a focus on quality
Learn more

Compliant AEB training delivery system, combined with employability features to aid successful job outcomes. Aptem Skills can also be used for delivery of traineeships and commercial courses.

  • Supports classroom delivery, blended and fully remote learning
  • Allows delivery of multiple aims
  • Several integrations to ease delivery
Learn more

Aptem Enrol is a unique product that enables colleges to get high volumes of eligible students enrolled on programmes, remotely and efficiently.

  • Eliminates manual chasing
  • Manages Ofsted, DfE and GDPR requirements
  • Integrates with other college systems
Learn more

Combining a powerful case management solution with a self-service jobseeker portal, Aptem Employ helps get people back into work quickly and for the long term.

  • Full employability eLearning library
  • Integrated Zoom
  • Vacancies from most job boards in the UK
Learn more

A complete solution to managing course applications, admissions, payment and reporting. It gives you full transparency across your commercial, short course or CPD offering.

  • Address your current material drop-our rates through a streamlined application process.
  • Cross sell and Up sell other relevant products and additions.
Learn more

Aptem Enhance

AI-driven, high-quality features, replacing repetitive admin tasks

We are building a set of value-multiplying features, by leveraging the latest AI technology and rich context within the Aptem platform.

As we roll out these features one by one, they build upon each other, creating a cumulative effect that makes the apprentice journey more engaging, more tailored and less resource heavy.

Available now: 

Aptem Checkpoint – objective progress monitoring – view demo

Virtual assistant for learners – view demo

Coming soon: 

Marking aid

Review summarisation

Award-winning

Our approach

There are over 100 of us in the Aptem team – 65% of whom are developers; from those with extensive experience across apprenticeship, vocational training and employability delivery, to development and subject matter experts.

We believe in the partnership approach so we ensure we match our customers with those in our team who have like-for-like experience.

Every Aptem customer has a dedicated Implementation Consultant and Customer Success Manager, alongside access to our Customer Support Team and the self-service Aptem Help Centre. In addition, we offer regular product training sessions and publish a roadmap detailing how we are improving and enhancing our products.

Learn about our approach

Our approach

There are over 100 of us in the Aptem team – 65% of whom are developers. From those with extensive experience across apprenticeship, vocational training and employability delivery, to development and subject matter experts.

We believe in the partnership approach so we ensure we match our customers with those in our team who have like-for-like experience.

Every Aptem customer has a dedicated Implementation Consultant and Customer Success Manager, alongside access to our Customer Support Team and the self-service Aptem Help Centre. In addition we offer regular product training sessions.

Learn more

Aptem news and events - get involved

We regularly host events and training, publish articles, white papers and eBooks, and commission research. Have a browse and get involved:

Aptem customer events

aSpire 2026 – Aptem’s Customer Conference

Thursday 14 May | ICC Birmingham

Enjoy a full day of practical, in-person learning at aSpire 2026, with hands-on Aptem training and expert insights to take back into your day-to-day work. Gain practical guidance on OTJT, the new Ofsted framework, reviews and assessments, and attend expert-led sessions on compliance, employer engagement and assessment reform. With keynotes and 12 breakout sessions, you can tailor the day to what matters most to you.

Contact your Customer Success Manager to book.

Learn more about aSpire


Industry events
Apprenticeship Guide Awards 2026

Thursday 30 April 2026 | New Dock Hall, Leeds

Aptem is proud headline sponsor for this inspiring event. The awards ceremony aims to recognise and celebrate exceptional apprenticeship excellence across the UK. We look forward to celebrating with Aptem customers and those recognised from across the sector.

Book here

Training and Technology Summit 2026

Wednesday 20 May 2026 | County Hall, London

The Aptem team will be exhibiting at the second Training and Technology Summit, which explores some of the most pressing technology-related challenges and opportunities currently facing the education sector. The programme is packed with insightful sessions that reflect the evolving needs of educators and leaders at every level.
Book here

2-day Inspection Bootcamp – Fellowship of Inspection Nominees

Wednesday 3 – Thursday 4 June 2026 | FIN Head Office, Shropshire

Aptem is once again sponsoring the highly interactive FIN Inspection Bootcamp. This is a dynamic, high-impact programme designed to equip senior leaders, nominees, shadow nominees, and key inspection personnel with the knowledge, skills, and confidence to excel under the revised inspection framework and methodology.

Book here

The Quality Professionals Awards 2026

Friday 19 June 2026 | The Midland, Manchester

Aptem is Reception Sponsor at this popular event that celebrates the people and initiatives driving excellence in quality and compliance across FE and employability. Congratulations to the finalists – we look forward to seeing you there.

Further information

AELP National Conference 2026

22 & 23 June 2026 | Novotel London West, London

Aptem will be exhibiting at the AELP National Conference 2026, which will bring together providers, policymakers and leaders at a pivotal time for skills and apprenticeships. We’re looking forward to being part of the conversation as the sector explores the latest changes and what they mean in practice for delivery and strategy. 

Book here

 

Understanding the 2026/27 apprenticeship funding rules with David Lockhart-Hawkins

Monday 11 May | 2 – 3pm

Join compliance specialist David Lockhart-Hawkins for a practical walkthrough of the draft UK apprenticeship funding rules for 2026/27, released 22 April 2026. These rules apply to apprenticeship starts from 1 August 2026, subject to ratification in the final version expected in May.

David will take you through the headlines to highlight what matters for your organisation, from training plan sign-off and progress review frequency to sweeping changes in subcontracting – and some areas where, despite widespread expectation, the rules haven’t moved.

Register here

The critical distinction: understanding the opportunity of different AI products

Thursday 28 May | 11 – 11.45am

This webinar turns strategy and understanding into choices. How to design your organisation’s AI tooling landscape. What belongs where, how the layers connect, and how to pick tools that strengthen each other rather than duplicate or drift. If you’re responsible for AI planning at an organisational level, a team-level, or just seeking personal productivity – this is the session for you.

Join Aptem Chief Product Officer James Love for a deep dive into two key AI models – large language models (LLMs) and classification AI.

During the session you will learn why the variable outputs of LLMs need human validation and the role they can play in drafting and summarising information. You will also discover why the consistent outputs and auditability of classification or predictive models can support more structured, high-stakes areas of the workflow.

Register here

Recent eBooks

Using Aptem to prepare for R14 data submission and the new academic year – Read the eBook

Cognitive assessment tools and funding: A practical guide for UK post-16 education – Read the eBook

AI tools for managing apprenticeships: understanding the regulatory landscape – Read the eBook

AI strategy for apprenticeship providers: A practical guide to responsible and impactful implementation – Read the eBook

The impact of Aptem – Read the eBook


Aptem Intelligence Dashboard

We offer a free dashboarding tool that makes it easy for apprenticeship providers to analyse trends, see offerings gaps, produce competitor analysis, and make data-driven strategic decisions from the DfE data.

Access the Aptem Intelligence Dashboard here.


Recent articles

Does AI have a role in one-to-one reviews?

Transforming progress reviews: moving beyond box-ticking

How AI is raising quality standards in apprenticeship delivery

A blueprint for successful system implementation

Aptem named Learning Technologies Organisation of the Year at the Learning Technologies Awards 2025

Understanding the 2025 Ofsted framework and Aptem support for compliance, quality and evidence

Latest case study: Hawk Training

Hawk Training, a leading UK provider, has modernised its apprenticeship delivery by adopting Aptem’s AI-powered Enhance features. The move has helped reduce administrative burden, increase learner engagement and give tutors valuable time back, while supporting a more consistent, scalable approach to quality and compliance.

We'd love to hear from you

The best way to experience our platform is through a consultative chat with one of our friendly experts. They can take you through the system and show you the benefits of Aptem that are most relevant to your business.