Introducing marking aid: watch Aptem Enhance’s feature launch on-demand
Deliver compliant apprenticeships in a way that's uniquely yours
A highly configurable end-to-end platform allows apprenticeship training providers to manage the entire apprenticeship journey.
- Enrolment and onboarding
- Administration and compliance
- eLearning and ePortfolio
- Learner and employer engagement
Aptem solutions to apprenticeship training provider challenges
Differentiate and compete
Beyond an apprenticeship
One version of the truth
Ofsted and DfE requirements
The comprehensive platform for high-quality apprenticeship delivery
Offer a seamless learner experience
No more system confusion – give your learners, coaches and administration team one place to manage the entire apprenticeship journey, from enrolment to completion.
Drive better outcomes with highly tailored learning
Easily individualise learning plans, either in advance or during the programme. Bring your curriculum to life with a digital asset library, including SCORM assets.
Maximise profitability and quality
Spend less time on admin and more time with learners and coaches, thanks to trackers, process automation and self-service enrolment.
Minimise risk through compliant, system-driven processes
Gain confidence that your delivery meets regulatory requirements, through system-driven processes built with compliance in mind.
Enable data-driven decisions with powerful analytics
Drive better choices with rich insights on demand. Our apprenticeships data management system has built-in Power BI dashboards, OData for extraction, and User Generated Reports for bespoke reporting. Find out more.
Create a coherent user experience with system integration
Use Aptem’s pre-built integrations, including BKSB and Skills Forward, to enable a seamless learner experience within one system. Use Aptem’s open API to connect other systems like Moodle or your Student Record System.
Aptem has been one of the key drivers behind Corndel’s growth, as it has increased our operational efficiencies and simplified many of our processes. It has enabled us to spend more time focusing on quality, creating engaging learning journeys that meet the needs of our customers and their workforce.
Richard Bridge, Director of Learning Technology,
Corndel
We formed a Board for our apprenticeship provision, which is there to ensure our compliance obligations are met. It is therefore important that they have access to both quarterly and real-time compliance MI. The embedded Dashboards in Aptem focusing on Quality, Ofsted, Compliance and Funding are indispensable to us.
Jacky Ellison, Head of Learning and Development,
Resolve ASB
I cannot stress enough how impactful it’s been pushing everything into Aptem and making it a one-stop shop, particularly for the learner.
Dom Wilkinson, Product Owner, Lifetime Training
Aptem is a suitable technology partner with a vision that aligns with our own around a relentless focus on driving quality.
Terry Barnett, Chairman and Executive Sponsor of the project, Hawk Training
We were impressed by the functionality that Aptem offered, as well as the robust plans for future development and its potential as a system that could grow with our organisation. In terms of the support you get from Aptem, you couldn’t fault it.
Natalie Hare, Head of Operations, Haddon Training
We chose to work with Aptem, after looking at several alternatives, as the entire learning journey (from sign-up through to EPA) is embedded into the platform. This saved us money as we could consolidate a number of existing systems into one. Additionally, the investment required demonstrated exceptional value for money and the level of customer service is refreshingly ‘on it’.
James Taylor, Commercial Director, HTFT Partnership
Aptem’s end-to-end design has helped to streamline our processes and workflows, and removes complexity from our delivery. Without the need for multiple systems to manage our programmes, we’re able to improve administrative efficiency, refine our programmes, and provide a better learner experience.
Chris Garnett, Quality Assurance Coordinator, North Lancs Training Group
There were several factors involved in our decision to purchase Aptem: the ability to use the same system for multiple programmes types – apprenticeships, bootcamps etc; ability to integrate with other technology such as Zoom, functional skills and cognitive assessment; access for all roles within our organisation; off-the-shelf integrated Power BI dashboards; the flexibility for trainers to deliver personalised learner journeys.
Trevor Yoxall, General Manager, Pareto
Comparing our product feature list to others
Standard features
Features that set Aptem apart
Features powered by AI
Aptem Enhance
AI-driven, high-quality features, replacing repetitive admin tasks
We are building a set of value-multiplying features, by leveraging the latest AI technology and rich context within the Aptem platform.
As we roll out these features one by one, they build upon each other, creating a cumulative effect that makes the apprentice journey more engaging, more tailored and less resource heavy.
Available now:
Aptem Checkpoint – objective progress monitoring – view demo
Virtual assistant for learners – view demo
Marking aid – watch the video
Enhanced reviews – view launch demo
Feature spotlight
Aptem Apprentice is full of features that save time, improve regulatory compliance and help learners achieve their potential. Here are some of our training providers’ favourite features of our apprenticeship management software.
Virtual assistant for learners
- Highly accurate and relevant apprenticeship related answers to learner queries.
- Purpose built for each apprenticeship standard.
- 24/7 answers to questions, enabling timely progression.
Marking aid: reduces time spent marking by 50%.
- Reduce the time required to provide feedback on submissions
- Automate admin heavy tasks associated with marking
- Ensures high accuracy and meaningful feedback
Aptem Assess: built in cognitive assessment
- Integrate cognitive assessment into your onboarding process or where needed in the delivery programme.
- For an estimated 87% of learners the experience will take no more than 15 minutes.
- Obtain guidance on reasonable adjustments for Learning Plans and End Point Assessments.
Communications Connector with Microsoft Teams
- Bring your organisation's Microsoft Teams licence into Aptem.
- Seamlessly plan and interact with online events including reviews, meetings, one-to-ones, workshops and placements, from within Aptem.
- Give your admins, learners and tutors a secure, familiar and consistent experience.
Efficiency and consistency through open-API standards
A single source of data that works across the entire delivery is essential to achieve accuracy and ‘one version of the truth’. Aptem offers a range of standard integrations: EPA Pro, Skills Forward, BKSB, CENTURY, Cognassist, EQUAL, NAS, and PRaP. Additionally, we have an open API for third-party systems to integrate with. Our current customers have integrated the likes of Salesforce, SITS, Banner, Quercus, Tribal ebs, and customer websites. We are also offering a Communications Connector with Microsoft Teams.
Aptem supports Single Sign On, so once you are in a system you can access Aptem without additional log-ins. Aptem enhances security by using Multi-Factor Authentication (MFA) and also supports Multi-Factor Verification (MFV) for document signing.
FAQs
Q. Can we brand the system by adding in our logos?
Yes, you can add in both yours and your employers’ logos.
Q. Can I change the language or terminology in the system?
Yes, you can change the terminology in many areas of the platform. For example, if your organisation refers to a learner as a student, or a coach as a trainer.
Q. Can we make changes mid-programme and track functional skills and qualifications separately?
Yes, you can make ad hoc changes throughout a programme and apply these at an individual, cohort or programme level. You can also set up Functional Skills and other qualifications as subprogrammes so you can personalise learners programmes at scale.
Q. Can I use Aptem for subcontracting and use multiple UKPRNs?
Yes, you can manage multiple ILR returns with Aptem, reflect your organisation’s delivery model using Group Structures, and make operational efficiencies by using Aptem to manage changes via workflows.
Q. Can you integrate with other registration systems and CRMs?
Yes, we offer open APIs that enable integration with systems including SITS, EBS, Salesforce and Microsoft Dynamics.
Further questions?
We know it’s important that your delivery system meets your unique needs. We're here to help.
Your Aptem implementation
As a configurable platform, you can truly make Aptem your own. Our team of apprenticeship experts and technical gurus are here to guide you from scoping to go-live and beyond. We’ll help you set up your system in a way that works for you, then make sure you’re making the most out of new features and updates delivered monthly.
Our flexible options are designed to suit providers of all sizes and business goals. Whether you’re looking for our most powerful end-to-end system, or you need a solution to support a particular function like enrolment, we’ll help you choose a package that will best suit your needs.
Apprenticeship expertise
Our implementation team has extensive experience working within the apprenticeship sector, meaning we understand the regulations, processes and challenges.
Ongoing training
All customers are invited to regular training sessions and thought leadership webinars to keep their Aptem skills fresh and get the latest insights from industry experts.
UK-based support
Aptem customers benefit from comprehensive support, including detailed resources on our Help Centre, and access to consultants via phone or our ticketing system.
Continual investment
We're continually investing in Aptem to ensure it meets the changing needs of our customers. You can take a look at our roadmap to see what's on the horizon.
Aptem news and events - get involved
We regularly host events and training, publish articles, white papers and eBooks, and commission research. Have a browse and get involved:
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Events
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Training
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Resources
Thought leadership webinars
How do training providers continue to improve their Qualification Achievement Rate (QAR)?
Tuesday 10 July | 10am – 11am | Register here
It was a delightful announcement and a highlight this year that as a sector we increased QARs to 60.5%. The mission continues to drive apprenticeships forward and some providers with lower QARs may have management conversations with DfE in the coming months.
This webinar brings together quality specialist Kerry Boffey from the Fellowship of Inspection Nominees (FIN) with Aptem’s implementation experts – Georgina Burton and Angela Metcalfe to discuss:
- How the DfE is approaching providers with lower QAR scores and what to expect if you get a call.
- How all providers can improve QAR.
- How Aptem can support QAR improvements with reporting, reviews, checkpoint, and virtual assistant.
Upcoming product showcase webinars
Discover Aptem Employ for Connect to Work: Live 30-min Demo
Friday 4 July 2025 | 10am – 10.30am | Register here
Aptem product roadmap: quarterly update Q2 2025
Tuesday 8 July 2025 | 11am – 11.30am | Register here
Industry events
UVAC National Conference 2025
Thursday 20 November 2025 | ICC, Birmingham
Aptem is proud to once again be the headline sponsor of the UVAC National Conference, taking place this November. This year’s theme is, ‘Change: Creating and Adapting to Apprenticeship and Skills Policy – Past, Present, and Future’. We look forward to reconnecting with our valued customers, partners, and the wider community at this important event.
You can read more information here.
Aptem customer events
aSpire 2025 – Aptem’s Customer Conference
Learn more about the conference
Thank you to everyone who joined us on Thursday 15 May 2025, for our inaugural Aptem customer conference. From personalised “how-to” sessions and hands-on workshops led by our industry partners to sessions with our Support Consultants, Implementation Consultants, and Customer Success Managers, we aimed to offer something for everyone. We hope you left full of fresh ideas, practical tips, and new connections.
We’re busy putting together a full post-event summary, packed with key insights, top takeaways, and highlights from each workshop. A gallery of photos and on-demand videos from the day will be available soon.
Product briefing webinars
Customers will be invited to any upcoming product briefing webinars via email.
Training providers, universities, colleges, employers and employability providers tell us they value our industry expertise and insight.
Here is some recent content that you might find of interest:
- Case study: Driving success with Lifetime – Aptem’s impact on learning coaches, learners, and employers
- Webinar: Webinar: The latest on Functional Skills – sector analysis and recommendations
- Webinar: Webinar: Understanding the funding rules V2 2024-5, with Tony Allen
- Webinar: AI-powered innovation in apprenticeship delivery through Aptem Enhance
- The future of UCAS apprenticeships
- How operations optimisation can benefit vocational training providers
- Finding the best apprenticeship delivery platform
See all our articles here.
Latest eBook
eBook: Using Aptem to prepare for R14 data submission and the new academic year
Latest white paper
How Independent Training Providers (ITPs) can survive and thrive in an inflationary market
Previous white paper
Overcoming resistance to change: implementing new technology
Aptem Intelligence Dashboard
We have created a free dashboarding tool that makes it easy for apprenticeship providers to analyse trends, see offerings gaps, produce competitor analysis, and make data-driven strategic decisions from the DfE data.
Access the Aptem Intelligence Dashboard here.
Latest case study: Hawk Training's implementation of Aptem
In this case study, the Aptem Team share their views of the exemplary approach taken by Hawk Training on this significant system change project, which holds the potential for transformative outcomes for their organisation.
Aptem offers a range of products to support skills and employability
We'd love to hear from you
The best way to experience our platform is through a consultative chat with one of our friendly experts. They can take you through the system and show you the benefits of Aptem that are most relevant to your business.
- Simplify your delivery with Aptem.
- Increase efficiency with workflows, automation and streamlined processes.
- Get insights into your delivery performance using Aptem's reporting tools.
