Aptem solutions to challenges faced by universities
Enrolling high volumes of students
Meeting Ofsted and DfE requirements
Evidencing progression and completion
Want a quick overview?
LSBU has gone from learners having to wait up to five months to start using an online apprenticeship management system, to having it available on day one of their programme. That makes a huge impact on their engagement and progress.
Sammy Shummo
Group Director of Apprenticeships
There were a number of factors that contributed to our selection of Aptem Apprentice. Ease of use, easy navigation, easy access to reports, ability to create reviews, placements and workshops, and Aptem’s reputation. It’s the market leader in the university apprenticeship sector.
Joanne Sage
Compliance Manager
We now use Aptem as our primary recruitment tool. The system monitors and records attendance across all apprenticeship programmes. The system is great. It’s easy to use and intuitive. We love the new console and have received very positive feedback from our students and employers.
Steven Willis
Former CAS Operations Manager
One of the reasons we decided to use Aptem Apprentice, outside of the solution and features itself, is the fact it is clear the team are apprenticeship experts. They talk our language and know our challenges, and that gives us the reassurance that this is the right product for us.
Peter Sarner-Taylor
Head of Apprenticeships Funding and Data
Product features
Standard features
AI-enhanced features
Features that set Aptem apart
What makes Aptem Apprentice the best choice?
- Customisation - from onboarding through to individualised learner journeys, with the ability to make changes throughout a programme
- Skills radar - a built-in, self-assessment tool
- Remote, fully integrated initial learner assessments and diagnostics
- Free Recognition of Prior Learning calculator
- Trackers and process automation across the learner journey
- Full eLearning using SCORM
- Integrated calendar
- Data reporting with embedded PowerBI
Built-in cognitive assessment
Aptem Assess is an integrated cognitive assessment tool that enables you to seamlessly identify and respond to learning needs.
- Integrate cognitive assessment into your onboarding process or where needed in the delivery programme.
- For an estimated 80% of learners the experience will take no more than 15 minutes.
- Complete assessments on your learners’ chosen device – mobile, tablet or desktop.
- Obtain guidance on reasonable adjustments for Learning Plans and End Point Assessments.
- Access learning support materials via the Aptem Resource Centre.
FAQs
Q. Can we brand the system by adding in our logos?
Yes, you can add in both yours and your employer’s logos.
Q. Can I change the language or terminology in the system?
Yes, you can change the terminology in many areas of the platform. For example, if your organisation refers to a learner as a student, or a coach as a trainer.
Q. Can I change a learning plan mid-programme?
Yes you can make ad hoc changes throughout a programme and apply these at an individual, cohort or programme level: a just-in-time approach.
Q. Can I see how much my funding allowance will be for the next month and future months?
Yes, this information is available within the built-in Power BI funding dashboard.
Q. Can I use Aptem for subcontracting and use multiple UKPRNs?
Yes, enabling you to manage elements such as multiple ILR returns, reflect your organisation’s delivery model inside Aptem using group structures, and make operational efficiencies by using Aptem to manage changes via workflows.
Further questions?
We know it’s important that your delivery system meets your unique needs. We're here to help.
We're award-winning and accredited
Learning Technologies Gold Award: Learning Technologies Organisation of the Year
Aptem was awarded Gold for 'Learning Technologies Organisation of the Year' at the Learning Technologies Awards 2025, recognised for exceptional customer satisfaction and outstanding results for apprenticeship providers and their learners.
UK Business Tech Awards: EdTech - Finalist
Aptem was selected as a finalist in the EdTech category at the UK Business Tech Awards 2022, a leading awards programme celebrating the startups, scaleups and organisations driving technology innovation across the UK business ecosystem.
Edtech Awards: Cool Tool Finalist - Enrollment & Admissions
Aptem Enrol was selected as a finalist in the Enrollment & Admissions Solution category at The EdTech Awards 2022, recognised by EdTech Digest as one of the most promising solutions in the world's largest education technology awards programme.
British Data Awards: SME of The Year
Aptem was named SME of the Year at the British Data Awards 2021, recognised for its SaaS innovation in skills and employability, and its resilient growth throughout the pandemic.
IT Training Awards - Silver Winner
Aptem (then trading as MWS Technology) was awarded Silver at the IT Training Awards 2011, recognised for excellence in technology-driven learning and training innovation.
LinkedIn European Business Awards - Winner
Aptem was awarded the LinkedIn European Business Awards - Europe's largest business awards programme, recognising success, innovation and ethics in European business
Telegraph European Start-Up 100 - Feature
Aptem (then trading as MWS Technology) was selected for inclusion in the Telegraph European Start-Up 100 list in 2011, a prestigious ranking of the top 100 most promising technology companies across Europe, judged by a panel chaired by TechCrunch Europe.
Digital Education Awards: Business Education Learning Product of the Year - Winner
Aptem was named Business Education Learning Product of the Year at the Digital Education Awards 2025, with judges praising it as a leading end-to-end platform that has transformed the management of apprenticeships, employability, and skills development.
The Learning Awards: Platform Of the Year - Finalist
Aptem was selected as a finalist in the Learning Platform of the Year category at the 2024 Learning Awards, one of the most prestigious global accolades in workplace learning and development, attracting entries from 56 countries.
Education Investor Awards: ICT Platforms and Applications - Winner
Aptem (then trading as MWS Technology) was named winner of the ICT – Platforms and Applications category at the EducationInvestor Awards 2019, with judges praising it as an innovative, scalable EdTech business that created a genuinely impressive one-stop-shop solution for apprenticeship delivery.
Real Business Future 50 - Feature
Aptem (then trading as MyWorkSearch) was selected for the Real Business Future 50 in 2011, a list compiled by Real Business and Red Bull celebrating Britain's most innovative and disruptive young companies under four years old, recognised for its platform that helped slash the time it takes for unemployed job-seekers to find work by half.
Cabinet Office Innovation Launch Pad - Feature
Aptem (then trading as MWS Technology) was selected as one of just nine organisations to reach the final of the Cabinet Office Innovation Launch Pad in 2011, a government initiative designed to open up the public sector marketplace to innovative SMEs, with finalists receiving mentoring from leading British entrepreneurs and an invitation to present at a Product Surgery, followed by a reception at 11 Downing Street
National Online Recruitment Awards (NORA) - Finalist
Aptem (then trading as MyWorkSearch) was selected as a finalist at the National Online Recruitment Awards (NORAs) 2010, one of the UK's most established and respected awards recognising excellence in online recruitment, judged from the perspective of jobseekers themselves
e-Learning Awards: Most Innovative New Product
Aptem (then trading as MyWorkSearch) was named Most Innovative New Product or Tool at the e-Learning Awards 2010, recognised less than a year after launch for harnessing technology to deliver engaging, comprehensive support to jobseekers, from more than 200 entries across 16 award categories.
SME National Business Awards: Business of the Year - Finalist
Aptem was selected as a finalist in the Business of the Year (more than 50 employees) category at the SME National Business Awards 2023, a prestigious national competition celebrating the UK's most innovative and high-achieving small and medium-sized enterprises.
SOCOTEC ISO 9001 | ISO/IEC 27001
Cyber Essentials Plus
HM Government G-Cloud Supplier
We're award-winning and accredited
Learning Technologies Gold Award: Learning Technologies Organisation of the Year
Aptem was awarded Gold for 'Learning Technologies Organisation of the Year' at the Learning Technologies Awards 2025, recognised for exceptional customer satisfaction and outstanding results for apprenticeship providers and their learners.
UK Business Tech Awards: EdTech - Finalist
Aptem was selected as a finalist in the EdTech category at the UK Business Tech Awards 2022, a leading awards programme celebrating the startups, scaleups and organisations driving technology innovation across the UK business ecosystem.
Edtech Awards: Cool Tool Finalist - Enrollment & Admissions
Aptem Enrol was selected as a finalist in the Enrollment & Admissions Solution category at The EdTech Awards 2022, recognised by EdTech Digest as one of the most promising solutions in the world's largest education technology awards programme.
British Data Awards: SME of The Year
Aptem was named SME of the Year at the British Data Awards 2021, recognised for its SaaS innovation in skills and employability, and its resilient growth throughout the pandemic.
IT Training Awards - Silver Winner
Aptem (then trading as MWS Technology) was awarded Silver at the IT Training Awards 2011, recognised for excellence in technology-driven learning and training innovation.
LinkedIn European Business Awards - Winner
Aptem was awarded the LinkedIn European Business Awards - Europe's largest business awards programme, recognising success, innovation and ethics in European business
Telegraph European Start-Up 100 - Feature
Aptem (then trading as MWS Technology) was selected for inclusion in the Telegraph European Start-Up 100 list in 2011, a prestigious ranking of the top 100 most promising technology companies across Europe, judged by a panel chaired by TechCrunch Europe.
Digital Education Awards: Business Education Learning Product of the Year - Winner
Aptem was named Business Education Learning Product of the Year at the Digital Education Awards 2025, with judges praising it as a leading end-to-end platform that has transformed the management of apprenticeships, employability, and skills development.
The Learning Awards: Platform Of the Year - Finalist
Aptem was selected as a finalist in the Learning Platform of the Year category at the 2024 Learning Awards, one of the most prestigious global accolades in workplace learning and development, attracting entries from 56 countries.
Education Investor Awards: ICT Platforms and Applications - Winner
Aptem (then trading as MWS Technology) was named winner of the ICT – Platforms and Applications category at the EducationInvestor Awards 2019, with judges praising it as an innovative, scalable EdTech business that created a genuinely impressive one-stop-shop solution for apprenticeship delivery.
Real Business Future 50 - Feature
Aptem (then trading as MyWorkSearch) was selected for the Real Business Future 50 in 2011, a list compiled by Real Business and Red Bull celebrating Britain's most innovative and disruptive young companies under four years old, recognised for its platform that helped slash the time it takes for unemployed job-seekers to find work by half.
Cabinet Office Innovation Launch Pad - Feature
Aptem (then trading as MWS Technology) was selected as one of just nine organisations to reach the final of the Cabinet Office Innovation Launch Pad in 2011, a government initiative designed to open up the public sector marketplace to innovative SMEs, with finalists receiving mentoring from leading British entrepreneurs and an invitation to present at a Product Surgery, followed by a reception at 11 Downing Street
National Online Recruitment Awards (NORA) - Finalist
Aptem (then trading as MyWorkSearch) was selected as a finalist at the National Online Recruitment Awards (NORAs) 2010, one of the UK's most established and respected awards recognising excellence in online recruitment, judged from the perspective of jobseekers themselves
e-Learning Awards: Most Innovative New Product
Aptem (then trading as MyWorkSearch) was named Most Innovative New Product or Tool at the e-Learning Awards 2010, recognised less than a year after launch for harnessing technology to deliver engaging, comprehensive support to jobseekers, from more than 200 entries across 16 award categories.
SME National Business Awards: Business of the Year - Finalist
Aptem was selected as a finalist in the Business of the Year (more than 50 employees) category at the SME National Business Awards 2023, a prestigious national competition celebrating the UK's most innovative and high-achieving small and medium-sized enterprises.
SOCOTEC ISO 9001 | ISO/IEC 27001
Cyber Essentials Plus
HM Government G-Cloud Supplier
What Aptem university customers get: implementation, success management, and community
As an Aptem customer, you are supported throughout your journey, firstly by a dedicated Implementation Consultant, followed by access to a Customer Success Manager.
We publish a roadmap detailing how we are improving and enhancing our products.
Aptem’s in-person customer support is available to Aptem Superusers at the end of the phone or via Aptem’s support ticket system, and the Aptem Help Centre enables self-service. We also publish a live status page for Aptem products.
With a team of over 60 developers, we have the resources and expertise to deliver outstanding service, including our Platinum package.
Case studies
Nottingham Trent University
When Nottingham Trent University procured Aptem, it decided to run its implementation of Aptem alongside a project to integrate its student records system – Banner. In this case study, find out how both teams – at NTU and Aptem, achieved this successful integration seamlessly and the recommendations they have for others considering doing the same.
“The primary objective of this integration was to unify data and processes. We wanted to avoid creating divergent data sets by ensuring a seamless flow of information. This resulted in consistency and reliability in our data management practices.” Callum Elliott, Project Manager, Nottingham Trent University.
London South Bank University
Read how implementing Aptem has enabled the strategic expansion of LSBU’s apprenticeship provision.
“We chose Aptem due to its rich functionality and uniquely extensive experience of working with so many UK universities that offer degree apprenticeships. Aptem’s powerful platform for apprenticeship learning delivery and administration, coupled with its consultative approach and innovative roadmap, gave us the confidence it was the best platform to support our apprenticeship team, employers, and learners.” Sammy Shummo, Group Director of Apprenticeships, LSBU
University of Portsmouth
Find out how Aptem has transformed apprenticeship management and oversight at the University of Portsmouth.
“Getting the right technology in place is a critical piece of the quality jigsaw. Since the introduction of Aptem, we’re already seeing increases in pass rates for those learners who began their apprenticeship journey with Aptem.” Claire Middleton, Degree Apprenticeship Manager, University of Portsmouth
Aston University
How adopting an ROI and Critical Success Factors approach to selection and implementation has paid dividends for Aston University.
“In Aptem, we found a tool that is truly adding value to the service that we’re delivering. From what I see in the industry, those that have chosen Aptem are thriving in their apprenticeship delivery as a result.” Terry Hodgetts, Director of Corporate Client Solutions, Aston University
Efficiency and consistency through open-API standards
A single source of data that works across the entire delivery is essential to achieve accuracy and ‘one version of the truth’. Aptem offers a range of standard integrations: EPA Pro, Skills Forward, BKSB, CENTURY, Cognassist, EQUAL, NAS, and PRaP. Additionally, we have an open API for third-party systems to integrate with. Our current customers have integrated the likes of Salesforce, SITS, Banner, Quercus, Tribal ebs, ProSolution, and customer websites. We also offer a communications connector with Microsoft Teams.
Aptem supports Single Sign On, so once you are in a system you can access Aptem without additional log-ins. Aptem enhances security by using Multi-Factor Authentication (MFA) and also supports Multi-Factor Verification (MFV) for document signing.
Strategic decision-making using data
When you use Aptem your data is held centrally, allowing you to easily report and analyse. There are a number of built-in reporting tools along with more detailed Power BI Dashboards within Aptem and we’re adding to these all the time.
Aptem Intelligence Dashboard
Synonymous with Aptem’s data-driven approach, the Aptem Intelligence Dashboard turns DfE apprenticeship reporting data into useful, digestible reports, using Power BI.
It is a repository of sector expertise allowing Apprenticeship providers to view competitive market positions, identify opportunities, and make data-driven strategic decisions. It is available for everyone to use.
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We'd love to hear from you
The best way to experience our platform is through a consultative chat with one of our friendly experts. They can take you through the system and show you the benefits of Aptem that are most relevant to your business.
- Simplify your delivery with Aptem.
- Increase efficiency with workflows, automation and streamlined processes.
- Get insights into your delivery performance using Aptem's reporting tools.
