Aptem Enhance
from Aptem Apprentice
Solutions that can be added to Aptem Apprentice to take care of high-effort admin.
Aptem Enhance quarterly update: Enhanced reviews, marking aid, and virtual assistant
Automate apprenticeship admin, elevate human impact.
Our Aptem Enhance features – marking aid, virtual assistant, enhanced reviews and checkpoint learner progress – help providers cut through the noise and focus on improving learner outcomes.
- More focused teaching time for tutors
- Higher quality, more responsive coaching for learners
- Increased engagement and learner retention for employers
- Improved chances of successful apprenticeship completion
Discover the impact you could make with Aptem Enhance:
Here's what an organisation with 1,000 learners can expect to see from Aptem Enhance features, based on accepted industry standards50%
of tutor time currently spent marking saved each week, equating to £130,680 funding gained yearly with our marking aid
33%
increase in planned end date accuracy, equating to £59,400 funding gained yearly with checkpoint
50%
of tutor time currently spent writing reviews saved each week, equating to £253,400 funding gained yearly with enhanced reviews
Explore the Aptem Enhance features
Each new feature that is released makes the provider's job easier and more enjoyable, while also increasing the learner's chances of success.
Faster, more consistent marking
Aptem’s AI-driven marking tool enhances the learner experience by simplifying the submission and evaluation process. It enables tutors to mark learner submissions up to 50% faster, without compromising quality.
With KSB criteria mapping and a human-in-the-loop approach, it helps to drive accuracy and efficiency, freeing up tutors’ time and allowing them to focus on personalised guidance that supports learner progress.
24/7 support for learners
The virtual assistant drives continuous learner engagement by delivering instant, AI-powered support and functional skills guidance, available whenever it’s needed.
By surfacing intelligent, standards-aligned responses, it enhances accuracy, reduces administrative demands, and empowers apprentices to actively shape their learning experience — transforming how support is delivered across the apprenticeship journey.
Objective progress monitoring
Aptem checkpoint is an intelligent learning tool that boosts learner confidence and delivers instant insight into their Knowledge, Skills, and Behaviours (KSBs). Through timely questions and realistic, work-based scenarios, it helps apprentices apply theory to practice, deepen understanding, and track progress with ease.
The results allow tutors to receive an instant snapshot of each learner’s comprehension of KSBs and are an effective tool for monitoring progress and supporting learner development.
Time-saving review management
Enhanced reviews functionality unlocks valuable, learner-focused conversations by shifting the emphasis from admin to coaching and feedback.
With automated summarisation of key points, themes, and actions during each review, and preparation tools that pre-populate forms with past summaries and track actions, it reduces admin, ensures compliance, and helps tutors and learners arrive well-informed for meaningful, productive discussions.
How our customers are benefitting from
Aptem Enhance
It was great to be part of the Aptem Enhance virtual assistant beta trial at Pareto. It was incredible to see first hand how this AI-powered tool transformed the way we support learners. We saw increased learner engagement and improved access to information. AI technology has the potential to revolutionise apprenticeship delivery, and I'm excited about its future. I look forward to continuing my journey with Aptem as an early adopter.
Madeleine Robinson, Head of Operations and Transformation,
Pareto
The Aptem virtual assistant for learners is doing exactly what we’d hoped for. As an example, one of our learners asked it about a work scenario and whether this counted towards Off the Job hours. The virtual assistant correctly confirmed it did not - and gave the reasons. This is brilliant. It not only gave the learner an instant response but saved us a 5-minute phone conversation.
Emily Bowler, Head of MIS, Funding & Compliance,
BMS Progress
Having our learners be part of the virtual assistant beta trial was extremely helpful, as we launched with Aptem around the same time, so they could see the benefits of Aptem and its features. Aptem provided clear guidance at the beginning and during the trial, especially around user engagement and how our learners were utilising the tool.
Mark Holmes, Curriculum Lead,
Hawk Training
The virtual assistant and checkpoints are a game changer, and will enable us to evidence in-year progress, which is generally tricky to capture.
The new reviews functionality saves a significant 15-30 minutes of admin time per review. By adopting it, we’re giving Development Coaches time back so they can focus on what matters: helping learners and employers achieve.
Becki Lee
Director of Quality
Case studies
Impact Futures & Aptem
Impact Futures, one of the UK’s leading apprenticeship and workforce development providers, has undergone a digital transformation by implementing Aptem’s end to end platform.
Supporting over 7,000 learners and 650+ employer partners, Impact Futures has leveraged Aptem to drive growth, enhance quality and deliver an outstanding experience for learners and employers alike.
“The virtual assistant and checkpoints are a game changer, and will enable us to evidence in-year progress, which is generally tricky to capture. We were part of the pilot group for the virtual assistant, and we have had incredible feedback from learners around that.”
Becki Lee, Director of Quality, Impact futures
Pareto - embracing change to deliver excellence
Pareto is an early adopter of Aptem Enhance, using AI to transform their apprenticeship delivery. By integrating the suite of AI-powered features, including enhanced reviews, marking aid, Checkpoint, and a virtual assistant, Pareto has reduced their administrative burden, improved learner confidence, and created space for richer coaching conversations. The result is a scalable, future-proofed apprenticeship model that meets compliance demands while empowering learners and staff alike.
“This is the future. It’s great to be part of it early doors, because it will be a game changer.” – Programme Manager
Aptem Enhance virtual assistant beta trial
In July 2024, we launched a beta trial of the Aptem Enhance virtual assistant, partnering with BMS Progress, Hawk Training, and Pareto to support 1,790 learners. The virtual assistant provided instant responses to common queries, reducing tutor workload and improving learner engagement.
“For our learners, the fact that they have the assistant available outside of core working hours is great. They could be thinking about something and try to remember to ask their skills coach on Monday or whenever it might be… having that instant response is so valuable for them.” Madeleine Robinson, Head of Operations and Transformation, Pareto
Lifetime Training - Checkpoint early adopter
Learn how Lifetime Training approached the pilot programme, and find out how Lifetime’s learners and learning coaches benefit from checkpoint.
Checkpoint is a new feature designed to enhance the learning experience and support successful programme completion by a series of AI-generated questions to gauge learner comprehension at appropriate points throughout their apprenticeship.
“The automated process reduces the manual work for coaches, freeing up that administrative burden to let coaches do what they do best and what they love to do, which is work with the learner.” Dom Wilkinson, Operational Partnership Manager, Lifetime Training.
Pareto - checkpoint early adopter
Discover how Pareto benefits from the early adopter pilot for the first of Aptem Enhance’s AI-driven features – Checkpoint.
“Checkpoint serves as a valuable tool in supporting coaching efforts. It enables tutors to seamlessly transition between coaching sessions and progress reviews, with checkpoint data readily available to inform and guide discussions on focus areas. This integration enhances the purposefulness of these interactions, ultimately benefiting both tutors and learners.” Madeleine Robinson, Head of Apprenticeship Operations and Transformation, Pareto.
Why Aptem Enhance is important to our customers
Hear how these features will help learners, providers and employers to get more out of the apprenticeship experience and build thriving careers.
A learner story
A tutor story
An employer story
A responsible approach to incorporating AI into apprenticeship delivery
Each new feature that is released makes the provider's job easier and more enjoyable, while also increasing the learner's chances of success
Aptem Trust Centre
As part of our ongoing commitment to data privacy and security, the Aptem Trust Centre gives customers instant access to resources that support audits, compliance checks, and security queries.
Want to find out more?
Aptem Apprentice customers
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