Aptem solutions to training provider challenges
Differentiate and compete
Beyond an apprenticeship
One version of the truth
Ofsted and DfE requirements
Want a quick overview?
The industry as a whole is constantly evolving, as evidenced by the significant changes to the funding rules in August 2022. Layer that with our curriculum demands, client requirements and growth ambitions. We needed a system that is agile and a team behind it that can react quickly.
Richard Bridge
Director of Learning Technology
Change on this scale is never easy, but the support we’ve had from the Aptem team made all the difference. Where we had bumps in the road, the Aptem team was there to support, troubleshoot, and ensure we kept moving forward.
As a technology partner, Aptem’s collaboration has helped us innovate faster and ensure we build the right solution for our scale.
Becki Lee
Director of Quality
Aptem’s end-to-end design has helped to streamline our processes and workflows, and removes complexity from our delivery. Without the need for multiple systems to manage our programmes, we’re able to improve administrative efficiency, refine our programmes, and provide a better learner experience.
Chris Garnett
Quality Assurance Coordinator
| I cannot stress enough how impactful it’s been pushing everything into Aptem and making it a one-stop shop, particularly for the learner. Our learners are telling us that it is easy to use, great to track their progress and full of all the information they need. Since moving to Aptem, satisfaction with learning technology has improved by 6%. The end result of this is that 90% of achievers state that ‘their performance has improved as a result of achieving their apprenticeship’. Read the case study |
Dom Wilkinson
Product Owner
There were several factors involved in our decision to purchase Aptem: the ability to use the same system for multiple programmes types – apprenticeships, bootcamps etc; ability to integrate with other technology such as Zoom, functional skills and cognitive assessment; access for all roles within our organisation; off-the-shelf integrated Power BI dashboards; the flexibility for trainers to deliver personalised learner journeys.
Trevor Yoxall
General Manager
By upgrading to the Platinum service package, we will benefit from tailored support and strategic insight to enhance delivery and learner outcomes. The annual tenant audit, bespoke training and monthly update calls will ensure our teams are upskilled regularly and stay aligned with system updates and best practice.
Lee Hughes
Head of Apprenticeships
Product features
Standard features
Features that set Aptem apart
What makes Aptem Apprentice the best choice?
- Customisation - from onboarding through to individualised learner journeys, with the ability to make changes throughout a programme
- Skills radar - a built-in, self-assessment tool
- Remote, fully integrated initial learner assessments and diagnostics
- Free Recognition of Prior Learning calculator
- Trackers and process automation across the learner journey
- Full eLearning using SCORM
- Integrated calendar
- Data reporting with embedded PowerBI
Built-in cognitive assessment
Aptem Assess is an integrated cognitive assessment tool that enables apprenticeship providers to seamlessly identify and respond to learning needs.
- Integrate cognitive assessment into your onboarding process or where needed in the delivery programme.
- For an estimated 80% of learners the experience will take no more than 15 minutes.
- Complete assessments on your learners’ chosen device – mobile, tablet or desktop.
- Obtain guidance on reasonable adjustments for Learning Plans and End Point Assessments.
- Access learning support materials via the Aptem Resource Centre.
FAQs
Q. Can we brand the system by adding in our logos?
Yes, you can add in both yours and your employer’s logos.
Q. Can I change the language or terminology in the system?
Yes, you can change the terminology in many areas of the platform. For example, if your organisation refers to a learner as a student, or a coach as a trainer.
Q. Can I change a learning plan mid-programme?
Yes, you can make ad hoc changes throughout a programme and apply these at an individual, cohort or programme level: a just-in-time approach.
Q. Can I see how much my funding allowance will be for the next month and future months?
Yes, this information is available within the built-in Power BI funding dashboard.
Q. Can I use Aptem for subcontracting and use multiple UKPRNs?
Yes, enabling you to manage elements such as multiple ILR returns, reflect your organisation’s delivery model inside Aptem using group structures, and make operational efficiencies by using Aptem to manage changes via workflows.
Further questions?
We know it’s important that your delivery system meets your unique needs. We're here to help.
Award-winning
In partnership
As an Aptem customer, you are supported throughout your journey, firstly by a dedicated Implementation Consultant, followed by access to a Customer Success Manager.
We publish a roadmap detailing how we are improving and enhancing our products.
Aptem’s in-person customer support is available to Aptem Superusers at the end of the phone or via Aptem’s support ticket system, and the Aptem Help Centre enables self-service. We also publish a live status page for Aptem products.
With a team of over 60 developers, we have the resources and expertise to deliver outstanding service, including our Platinum package.
In partnership
Aptem customers are supported throughout their journey, firstly by a dedicated Implementation Consultant, followed by a Customer Success Manager.
Fortnightly product training sessions ensure you continually optimise your use of Aptem Apprentice.
Aptem’s in-person customer support is available at the end of the phone or via Aptem’s Support Ticket system, and the Aptem Help Centre enables self-service.
Backed up by a team of over 60 developers, you can trust that we have the resource and expertise to deal with your queries.
Case studies
Pareto
Pareto is an early adopter of Aptem Enhance, using AI to transform their apprenticeship delivery. By integrating the suite of AI-powered features, including enhanced reviews, marking aid, Checkpoint, and a virtual assistant, Pareto has reduced their administrative burden, improved learner confidence, and created space for richer coaching conversations. The result is a scalable, future-proofed apprenticeship model that meets compliance demands while empowering learners and staff alike.
“This is the future. It’s great to be part of it early doors, because it will be a game changer.” – Programme Manager
Lifetime Training
Hear how the successful switch to Aptem is enabling the UK’s largest Independent Training Provider, Lifetime Training, to put its 17,000 learners at the heart of its apprenticeship provision, while realising valuable productivity improvements across the business.
“I cannot stress enough how impactful it’s been pushing everything into Aptem and making it a one-stop shop, particularly for the learner.” Dom Wilkinson, Product Owner, Lifetime Training
Impact Futures
With ambitious plans for further expansion, the Impact Futures team set out to transform operations, client experience, and compliance through the implementation of advanced technology, selecting Aptem as their preferred solution.
“Aptem is an important part of our growth journey. With a single, integrated platform, we can take on more clients and deliver an even better service.”
Sean Riley, Chief of Transformation at Impact Futures
Efficiency and consistency through open-API standards
A single source of data that works across the entire delivery is essential to achieve accuracy and ‘one version of the truth’. Aptem offers a range of standard integrations: EPA Pro, Skills Forward, BKSB, CENTURY, Cognassist, EQUAL, NAS, and PRaP. Additionally, we have an open API for third-party systems to integrate with. Our current customers have integrated the likes of Salesforce, SITS, Banner, Quercus, Tribal ebs, and customer websites. We are also offering a communications connector with Microsoft Teams.
Aptem supports Single Sign On, so once you are in a system you can access Aptem without additional log-ins. Aptem enhances security by using Multi-Factor Authentication (MFA) and also supports Multi-Factor Verification (MFV) for document signing.
Strategic decision-making using data
When you use Aptem your data is held centrally, allowing you to easily report and analyse. There are a number of built-in reporting tools along with more detailed Power BI Dashboards within Aptem and we’re adding to these all the time.
Aptem Intelligence Dashboard
Synonymous with Aptem’s data-driven approach, the Aptem Intelligence Dashboard turns DfE apprenticeship reporting data into useful, digestible reports, using Power BI.
It is a repository of sector expertise allowing Apprenticeship providers to view competitive market positions, identify opportunities, and make data-driven strategic decisions. It is available for everyone to use.
Aptem Trust Centre
As part of our ongoing commitment to data privacy and security, the Aptem Trust Centre gives customers instant access to resources that support audits, compliance checks, and security queries.
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We'd love to hear from you
The best way to experience our platform is through a consultative chat with one of our friendly experts. They can take you through the system and show you the benefits of Aptem that are most relevant to your business.
- Simplify your delivery with Aptem.
- Increase efficiency with workflows, automation and streamlined processes.
- Get insights into your delivery performance using Aptem's reporting tools.
