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Aptem Dashboards – Insights to track and manage your programmes.

Data analysis
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Access to data that is visualised in an easy to consume way is critical to understanding insights. That’s why Aptem has built-in dashboards allowing users at all levels across an organisation to effectively learn, track and manage their programmes.

Aptem’s single-page dashboards provide an instant snapshot of key analytics and reports of a users programme.

Learners, Tutors, Participants, and Work Coaches, are provided with an interactive page containing analysed data funnelled through reports, charts, and graphs, all tailored to meet the individual user’s needs.

The four dashboards – Tutor Dashboard, Learner Dashboard, Work Coach Dashboard, and Participant Dashboard are reviewed in detail below:

 
Tutor Dashboard
Summary: Gives an effective, single-page overview of the learner’s progress providing the tutor with the tools to keep on top of their learners.
  • Title – The first card shows the name of the learner, their employer, manager, and mentor. You have the option to view the learner’s profile from here.  
  • Learning Plan Activities – Breakdown of activities highlighting – completed, submitted, remaining, and target. These help to ascertain whether a learner needs prompting. 
  • Upcoming Review -Highlights upcoming reviews which can be navigated by clicking start.
  • Timeline – Indicator shows the learner’s current stage in the programme, along with milestone dates. 
  • Progress – If a learner is enrolled on multiple programmes, you can track the progress of each programme with flags indicating areas for concern. 
  • Of-the-job-Hours – Shows a breakdown of OTJ hours with a forecast displaying the sum of completed OTJ hours and all future planned OTJ hours. 
  • RAG status -To quickly identify if a learner is on track (Green), at risk of falling behind (Amber), or if they have fallen behind (Red).
  • Require Attention – Highlights areas a tutor needs to focus on, with the ability to click the text buttons to navigate to the relevant pages.
  • Skills Radar Report – If the organisation uses a Skills Radar, you can see a summary of the learner’s Skills Radar scores,  illustrating the learner’s skills and competencies, and progression over time through a scoring system numbered 0-10. 
  
Learner Dashboard  
Summary: Gives a single, reliable overview of the entire programme that helps the learner take ownership for keeping their learning on track.
  • Title – The first card shows the name of the main programme. If the learner has a tutor, a mentor, or an employer contact, their names and contact information is listed. If the tutor is listed on this card, you will see the option to send them a message.
  • Learning Plan Activities – Breakdown of activities highlighting – completed, submitted, remaining and target. In the visual shown here, the score 12 out of 24 indicates that the learner has completed 12 out of 24 learning plan activities.
  • Upcoming Review – Lists the upcoming reviews, Learners can navigate to a review by clicking ‘Start’.
  • Timeline – This card has a visual indicator showing the learner their current stage in the programme, along with other milestone dates.
  • Progress – If a learner is enrolled on multiple programmes, they can track the progress of each programme with flags indicating areas for concern. 
  • Off-the-job Hours –Shows the planned and completed OTJ hours for each month. The forecast hours are the sum of completed OTJ hours and all future planned OTJ hours.
  • RAG Status – Learners can identify whether they are on track, at risk of falling behind, and if they have fallen behind.
  • Requires Attention –This section shows the various items requiring the learner’s attention including overdue activities and tasks, feedback received, unread messages, signatures required etc. In this section, the text buttons allow learners to navigate to the relevant pages.
  • Skills Radar Report –  If the organisation uses a Skills Radar, learners can see a summary of their Skills Radar scores,  illustrating their skills and competencies, and progression over time through a scoring system numbered 0-10. 
Work Coach Dashboard 
Summary: Gives work coaches instant access to key analytics to support clients with their re-employment programmes. 
  • Overview – Provides work coaches with instant access to key analytics to support clients with their re-employment programmes. 
  • Title – Shows the participant’s/job seeker’s name, their main programmes, and access to their profile. 
  • Action Plan Activities – Breakdown of activities highlighting – completed, submitted, remaining and target. Activities include creating a CV and undertaking a mock interview.
  • Upcoming Review – Lists the upcoming reviews, participants can navigate to a review by clicking ‘start’.
  • Timeline – Indicator shows the participant’s current stage in the programme, along with milestone dates. 
  • Job Finder Activity – Shows a summary of the number of jobs viewed and jobs applied by the participant. Work Coaches can see this in two views – current week and all-time. 
  • The Resource Centre – Usage figures indicate the interaction with available resources, with percentages indicating an increase or decrease in assets viewed in a 7-day period.
  • Requires Attention – This section details the required areas to focus on. Activities and tasks can be prescribed by the employability provider. Open trackers include open cases where something could require fixing.
  • Skills Radar Report – Measures soft skills for employability. This can be based upon Aptem criteria or integration from Workstar.
 
Participant Dashboard 
 
Summary: Enables participants/jobseekers to keep track of their programme progress using tools such as the Job Finder Activity, Action Plan Activities, and the Skills Radar Report.  
  • Title – The first card has the name of the main programme and the name of the participant/jobseeker. Participants can see their Work Coach’s profile and also message them here. 
  • Action Plan activities – Breakdown of action activities, highlighted by completed, submitted, remaining and target. In the visual shown here, the score 12 out of 24 indicates that you have completed 12 out of 24 action plan activities.
  • Upcoming Review – Lists the upcoming reviews, participants can navigate to a review by clicking ‘start’. 
  • Timeline – Visual indicator showing participant’s current stage in the programme, along with other milestone dates.
  • Job Finder Activity – Participant’s summary of the number of jobs viewed and jobs applied. This can be viewed by current week and all-time. 
  • Jobs posted today – Shows the number of new jobs posted that matches the participant’s profile. 
  • Resource Centre Usage – Shows participant’s activity; assets opened and time spent on the resource centre. The panel also shows a percentage increase or decrease on both those parameters as viewed over a 7-day period.
  •  RAG Status – If the participant’s organisation uses RAG status, their RAG status is available to view on this card.
  • Requires Attention – This section shows the various items requiring your attention – overdue activities and tasks, unread messages, signatures required etc. In this section, you can click the text buttons on the card to navigate to the relevant pages.
  • Skills Radar Report – If the participant’s organisation uses Skills Radar, you can see a summary of your participant’s Skills Radar scores on this card.

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