Aptem apprenticeship and training solutions for NHS Trusts
Aptem delivers advanced apprenticeship and training technology tailored to NHS Trusts, with exclusive added value designed to make your investment go further.
Topics covered within this brochure
Introduction
NHS Trusts are under pressure to build skilled, sustainable workforces while managing tight budgets, stretched teams, and demanding compliance and reporting obligations. Aptem’s apprenticeship and training technology is built for those pressures, with exclusive added value designed to make a Trust’s investment go further.
This guide sets out the key challenges Trusts face, why Trusts choose Aptem, and the exclusive added value on offer, from Gold-Level service as standard to an exclusive NHS Forum and fixed pricing. It also introduces the platform behind the partnership: Aptem Apprentice, the end-to-end apprenticeship delivery platform used by more than 130,000 learners daily, and Aptem Assess, its built-in cognitive needs assessment.
Addressing the key challenges that NHS Trusts currently face
Aptem’s apprenticeship and training solutions leverage advanced technology to address key challenges faced by NHS Trusts, empowering them to build a skilled, sustainable workforce.
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Funding constraints
Automates repetitive administrative tasks to save costs. Advanced reporting ensures data-driven decisions and better resource allocation.
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Workforce pressures and time constraints
Streamlines processes, reducing workload for tutors and staff. 24/7 access to training materials lets learners complete modules flexibly, aiding time management for all.
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Quality and access
Robust audit trails and reports highlight success rates and areas for improvement. Ensures consistent learning standards across regions.
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Technology integration
Consolidates apprenticeships, CPD, short courses, and accreditation into one platform. Training management features track ongoing skills development seamlessly.
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Compliance
Centralised, auditable evidence simplifies accreditation and regulatory processes. Full alignment with Ofsted and ESFA requirements.
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Retention and progression
Cognitive needs assessments identify barriers to learning. Support tools enhance learner engagement and success.
With proven results, including faster onboarding and submission processes, high quality compliance and improved learner outcomes, Aptem empowers NHS Trusts to deliver meaningful workforce development.
How our customers are benefitting from Aptem
SCORM within Aptem allows us to offer a much more interactive experience for our learners. A lot of NHS apprenticeship learners are young people who have been in a schooling system driven by technology. They expect interactive learning. Aptem has enabled us to create a learning experience that is more enjoyable for our tutors to deliver and our learners to experience.
Kirsty Wharton, Director and Founder,
MediPro
“We chose Aptem because we want to streamline our internal processes. We have an excellent but very lean team, and to meet our ambitions for growth, we knew we needed an end-to-end system that will help us reduce the amount of admin involved in managing our apprentices.
We were particularly keen to accelerate onboarding without compromising our high standards for data security and integrity, and to improve our reporting capabilities. Aptem can help us do all of this and more. The more efficient we become with this new solution, the more we can focus on our real passion, which is delivering high quality apprenticeship programmes that support the Trust and the wider community.”
Rebecca Wish, Apprenticeship Services Manager, Northumbria NHS Trust
LSBU has gone from learners having to wait up to five months to start using an online apprenticeship management system, to having it available on day one of their programme. That makes a huge impact on their engagement and progress.
Sammy Shummo, Group Director of Apprenticeships,
London South Bank University
“I cannot stress enough how impactful it’s been pushing everything into Aptem and making it a one-stop shop, particularly for the learner.”
Dom Wilkinson, Product Owner, Lifetime Training
“We chose Aptem having assessed a number of systems, because of its vast capability. The breadth of what it can do is impressive and it could properly integrate with our student record system – Banner. Many of the other systems we looked at offered workarounds rather than a full integration. Additionally the capabilities of other systems were narrower than Aptem.”
Ian Maude, Head of Apprenticeships, Leeds Beckett University
“There isn’t anything we need to do outside of Aptem. It will take you from the initial contact with an employer all the way to the end-point assessment. It allows you and gives you the ability to become fully compliant with the Education and Skills Funding Agency without the need for outside assistance.”
Steve Willis, CAS Operations Manager, Middlesex University
“We’ve been an Aptem partner since 2019. Aptem’s track record has been exceptional in terms of keeping a pace with what’s going on in the education landscape and making sure that we’re able to offer our learners and our staff the best possible tools to be able to work with within the fund regulations and provide a level of education for our learners, particularly our apprenticeships.”
Ryan Palmer, Former CEO, YMCA
Why choose Aptem for your NHS Trust?
With Aptem, you’ll enjoy unparalleled support and technology tailored for the specific needs of NHS Trusts, ensuring every learner achieves their full potential.
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Single, tailored system
Manage all apprenticeships, short courses, and CPD training through one customisable platform.
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Exceptional learning experience
Smooth remote onboarding, personalised learner support, and proven tools for success.
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Comprehensive compliance
Full alignment with Ofsted and ESFA requirements. Easily track KSB mapping, progression, ILR submissions, EPA outcomes, and more.
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Reduced administrative burden
Automation saves valuable time by streamlining repetitive tasks, allowing your team to focus on what matters most.
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Integrated technology
Three integrations with management and learning platforms, including BKSB, to support automated workflows and enhanced learning impact.
We chose Aptem having assessed a number of systems, because of its vast capability. The breadth of what it can do is impressive and it could properly integrate with our student record system – Banner. Many of the other systems we looked at offered workarounds rather than a full integration. Additionally the capabilities of other systems were narrower than Aptem.
Leeds Beckett University
Exclusive added value for NHS Trusts
With a focus on empowering Trusts to build sustainable, skilled workforces, Aptem offers tailored packages, transparent pricing options, and NHS-specific expertise to address your unique challenges and support your long-term success.
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Powerful tools to elevate training outcomes
Single Sign On (SSO) integration ensuring seamless access for staff and learners. Integrated cognitive screening with Aptem Assess, including supporting materials to ensure all learners succeed. Additional Assess licenses for learning and development across the organisation.
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Added features at discounted or no extra cost
Enhanced reviews, an enterprise AI-powered tool designed to cut the admin of reviews in half provided at no extra cost.¹ Microsoft Teams integration provided at no extra cost.¹ 50% saving on historic ILR data processing.
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Enhanced support and networking
Gold-Level service provided as standard, with the optional upgrade to Platinum for even greater benefits. Exclusive NHS Forum fostering collaboration and sharing of best practices with our NHS customers.
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Fixed pricing available
Take advantage of our transparent and reliable fixed pricing model, designed to maximise value and support planning for NHS budgets. Pricing tailored to your needs is available upon request.
¹ Feature provided at no extra cost for the duration of the initial contract.
Aptem Apprentice
A highly configurable end-to-end platform to manage apprenticeships and professional development within an NHS Trust. Aptem Apprentice is the market-leading, award-winning, end-to-end apprenticeship delivery platform, used by more than 130,000 learners daily. From recruiting and enrolling a learner, through to final EPA, Aptem supports the entire learner apprenticeship journey.
- Flexible functionality for managing apprenticeships, short courses, and CPD in one place.
- Streamlined enrolment, compliance, and administrative processes.
- Integrated tools for eLearning, data reporting, and automatic updates through PowerBI.
- Features for learner and employer engagement to drive participation and success.
- Built-in cognitive needs assessment – Aptem Assess – to understand individual learner needs.
130,000
Learners are using Aptem daily
The functionality of Aptem Apprentice supports apprentices, employers, auditors, tutors and managers. It is designed to support efficient, high-quality delivery of apprenticeships at scale with high levels of personalisation and agility to match the complex requirements of NHS Trusts.
We chose Aptem because we want to streamline our internal processes. We were particularly keen to accelerate onboarding without compromising our high standards for data security and integrity, and to improve our reporting capabilities. Aptem can help us do all of this and more.
Rebecca Wish, Apprenticeship Services Manager, Northumbria NHS Trust
Aptem Assess
Aptem Assess is embedded into the Apprentice solution to ensure you have a clear picture of your learners’ requirements and can deliver personalised learner journeys to support better outcomes. This screening tool for cognitive needs enables you to seamlessly identify and respond to learning needs.
- Integrate cognitive assessment into your onboarding process or where needed in the delivery programme.
- For an estimated 80% of learners the experience will take no more than 15 minutes.
- Obtain guidance on reasonable adjustments for Learning Plans and End Point Assessments.
- Access learning support materials via the Aptem Resource Centre.
15 minutes
For an estimated 80% of learners, the experience will take no more than 15 minutes
The Aptem team behind the partnership
We know that the team behind the technology really matters to you. When procuring a technology provider, we are rightly asked: “How are you incorporating development into your product? What does your product development team look like? Can we be confident that the investment will last? What level of support will we receive to help your technology grow with our business?”
Product development:
Q: How are you incorporating development into your product? What does your product development team look like? Can we be confident that the investment will last? What level of support will we receive to help your technology grow with our organisation?
We understand that the NHS is constantly evolving, and we will evolve to support your changing needs. A superbly resourced development team keeps our technology roadmap moving forward. More than 50% of the Aptem team works in software/product development and our roadmap is published on our website.
Implementation consultancy:
Q: Adopting a new technology is a large-scale change project. How can you help our team to implement it, use it and make sure that we’re getting the best value possible?
Every one of our customers is supported with a dedicated Implementation Consultant for a watertight, customised process. Every single member of the implementation team has unrivalled sector and product knowledge. Your Implementation Consultant will be with you and your team every step of the way, acting as a critical friend to ensure you have maximised processes as well as advising and configuring the system to achieve your goals.
Customer success management:
Q: What happens after the implementation? Are we left to use the system or is there any ongoing support?
Once the implementation is complete, you will be in the hands of a Customer Success Manager. They will help you to get the most from the system and to ensure that you’re meeting your goals for learner outcomes, quality standards and compliance. You’ll also be kept in the loop about new training resources and have access to expert webinars live and on demand.
Technical support:
Q: Are there any resources to help us if we encounter a specific issue with the system or need to learn more about a particular feature?
An extensive Help Centre, packed with easy-to-follow guides, tips and video training, helps you get the most from your Aptem system. Regular product webinars take customers through new and existing functionality. A UK-based support team is at the end of the phone to answer your organisation’s questions and work through any challenges with you.
By the end of implementation, you will have a high level of in-house capability with confident superusers who know how to configure and use the system, and how to customise it to meet your future needs.
We’ve been an Aptem partner since 2019. Aptem’s track record has been exceptional in terms of keeping a pace with what’s going on in the education landscape and making sure that we’re able to offer our learners and our staff the best possible tools to be able to work with within the fund regulations and provide a level of education for our learners, particularly our apprenticeships.
Ryan Palmer, former CEO, YMCA
Resources
Degree apprenticeships
The Impact of Aptem
Real results from Aptem customers across onboarding, learner achievement, efficiency, compliance and growth, from a 77% cut in onboarding time to £200,000 saved a year. ...
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Revolutionise your NHS Trust’s learning and development approach
The best way to experience our platform is through a consultative chat with one of our friendly experts. They can take you through the system and show you the benefits of Aptem that are most relevant to your business.
- Simplify your delivery with Aptem.
- Increase efficiency with workflows, automation and streamlined processes.
- Get insights into your delivery performance using Aptem's reporting tools.
