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An all-in-one solution.

We’ve combined all the tools you need into one, easy-to-use  interface. Watch the video on our new AA accessible interface with personalised consoles by user-type. A complete solution to enhance your apprenticeships and vocational training. Everything in one place, packed with powerful features.

Employer CRM & Recruitment

Take control of your employer and recruitment activity.

Aptem Apprentice’s CRM has a rich suite of apprenticeship and vocational training features. With seamless data exchange between recruitment, onboarding and compliance, it eliminates repetitive data entry, improves accuracy and saves valuable time.

  • Manage, schedule and control all your employer and referrer activity with ease.
  • Create vacancies and send them to the Find an Apprenticeship Service and key job boards with a few clicks.
  • Match candidates to vacancies with a seamless, paperless onboarding process for successful applicants, and automatic talent pool creation.
  • Manage application processes and employee enrolment with ease.

Paperless Onboarding & Compliance

An uncluttered approach to apprenticeships, simplifying compliance. 

Aptem Apprentice handles onboarding without the headache of endless paperwork and chasing manual signatures. Thanks to its built-in Ofsted and ESFA compliant modules, you’ll never need to worry about keeping within the regulations.

  • Generate paperwork, such as ILRs, quickly, and complete them easily with instant electronic signatures.
  • Check who needs to sign what with just a glance.
  • Use Onboarding Wizards to start apprentices off in minutes, whether they are on site or remote.

Learning Management

Personalised and blended learning.

Create personalised learning journeys with multimedia content including video, reading material and audio. Bring learners together in virtual classrooms that make training and interaction available to anyone, wherever they are. 

  • Create a flexible blended learning experience with fully integrated SCORM LMS.
  • Create eLearning assets and eAssessments with Course Builder.
  • Schedule and manage workshops, webinars and virtual classrooms.
  • Record attendance and track students’ progress.
  • Expand your course materials with external eLearning assets through simple web links or using our powerful APIs.

Apprentice Management & Reviews

Communicate freely with learners and help them get ahead.

Aptem Apprentice helps you stay close to your apprentices, making sure they are supported and engaged. All the paperwork is electronic and integrated features help you interact to ensure deadlines are never missed.

  • Access everything you need to know about an apprentice from their profile page.
  • Create review environments that work for you, and see the full history of all sections during the review process.
  • Schedule and manage all review types including 1-2-1, tripartite and exit reviews.
  • Electronically create and sign review paperwork.
  • Use the Aptem Collaboration Centre® to manage all your apprentice communication, and generate messages & alerts.
  • Send automated reminders to learners with the Nudge Engine®.

Integrated ePortfolio

Learning combined effortlessly with ePortfolio to simplify evidence collection.

Apprenticeships have an increasing volume of learning delivery, especially with Standards. Aptem Apprentice combines learning delivery with ePortfolio, so evidence can be viewed as part of a learning plan.

  • ePortfolio functionality is blended into the learning delivery system.
  • Mapping Standards and qualifications to delivery plans ensures all criteria are correctly evidenced.
  • Apprentices load evidence directly or it is generated by the platform.
  • Generate an evidence file for end-point assessment.

Progress Tracking

Stay on top of Frameworks and Standards.

Aptem Apprentice tackles both Frameworks and Standards, so you can deliver a complete range of programmes without breaking sweat.

  • Monitor progress against both Standard and related qualifications simultaneously.
  • Use the Aptem Skills Radar® for skills scan followed by goal setting and progress checking.
  • Monitor off the job hours progress.
  • Instantly see where individuals have fallen behind schedule.
  • View progress by cohort, employer, standard and assessor, or assess your entire programme.
  • Identify issues with our Predictive QAR® and progression tool.


Upload your claim directly to the ESFA Hub.

Across the full range of ESFA contracts, Aptem Apprentice keeps your Individual Learner Records (ILRs) data ready to make a funding claim. In seconds you can generate a fully compliant batch report at the click of a mouse, and upload it straight into the ESFA Hub or import into your funding management software.

  • Create batch files for the ESFA Hub with ease.
  • Utilise efficient and scalable back office workflows with Tracker.
  • Avoid errors - all your data is validated as it is entered.

Reporting & Data Analytics

All your apprenticeship data at your fingertips, with all the insights you need.

Aptem Apprentice brings all your data together in one place, without the tedium of reconciling lots of separate systems. From keeping everyone on track, to maintaining quality control and individual performance, its predictive analysis tools make spotting problems and fine tuning your programmes a snap.

  • Watch the video on Aptem's reporting dashboards with embedded Power BI, giving you unparalleled insight and analytics of your apprenticeship data.
  • Create custom reports for any scenario and filter your data with ease.
  • View and analyse your data on-screen, or output everything to Excel.
  • Save as many report configurations as you need.
  • Share reports with other administrators.
  • Get automatically alerted to risks with the Early Warning System.
  • Understand how your QAR scoring might develop with the Predictive QAR®.

Want to find out more?

Learn how Aptem Apprentice can help you. Schedule a live demo with our friendly team at your convenience.