Aptem combines all the functionality you need into one, easy-to-use interface.

Aptem does more than help you work smarter and faster – it uses powerful analytics to guide you as you improve delivery and make positive changes throughout your apprenticeship delivery.



Take control of all your employer and recruitment activity.
Aptem’s CRM has a rich suite of apprenticeship and vocational training features. With seamless data exchange between recruitment, onboarding and compliance, it eliminates repetitive data entry, improves accuracy and saves valuable time.
Account managers get a bird's eye view of progress, with the power to make additional business approaches much more effective.

  • Manage, schedule and control all your employer and referrer activity with ease.
  • Create vacancies and send them to the Find an Apprenticeship Service and key job boards with a few clicks.
  • Match candidates to vacancies with a seamless, paperless onboarding process for successful applicants, and automatic talent pool creation.
  • Manage application processes and employee enrolment with ease.


An uncluttered approach to beginning an apprenticeship and staying within the rules.
Aptem handles on boarding without the head ache of endless paperwork and chasing manual signatures. Thanks to its built-in Ofsted and ESFA compliant modules, you'll never need to worry about keeping within the regulations.

  • Generate paperwork, such as ILRs, quickly, and complete them easily with instant electronic signatures.
  • Check who needs to sign what with just a glance.
  • Use Onboarding Wizards to start apprentices off in minutes, whether they are on site or remote.


Deliver state of the art learning for less, with accessible, engaging content for both computers and mobile devices.
Create personalised learning journeys with multimedia content including video, reading material and audio. Bring learners together in virtual classrooms that make training and interaction available to anyone, wherever they are.

  • Create eLearning assets and eAssessments with the Course Builder.
  • Schedule and manage workshops, webinars and virtual classrooms.
  • Record attendances and track students' progress.
  • Expand your course materials with external eLearning assets through simple web links or using our powerful API.


Communicate freely with learners and help them get ahead.
Aptem helps you stay close to your apprentices, making sure they feel supported and engaged. All the paperwork is electronic and integrated features help you interact to ensure deadlines are never missed.

  • Access everything you need to know about an apprentice from their profile page.
  • Schedule and manage all review types including 1-2-1, tripartite and exit reviews.
  • Electronically create and sign review paperwork.
  • Create review environments that work for you, and see the full history of all sections during the review process.
  • Use the Aptem Collaboration Centre® to manage all your apprentice communication, and generate messages & alerts.
  • Send automated reminders to learners with the Nudge Engine®.


Learning combined effortlessly with ePortfolios to simplify evidence collection.
Apprenticeships have an increasing volume of learning delivery, especially with Standards. Aptem combines learning delivery with ePortfolios, so evidence can be viewed as part of a learning plan.

  • ePortfolio functionality is blended into the learning delivery system.
  • Mapping Standards and qualifications to delivery plans ensures all criteria are correctly evidenced.
  • Apprentices load evidence directly or it is generated by the platform
  • Generate an evidence file for end-point assessment.


Stay on top of Frameworks and Standards.
Aptem tackles both Frameworks and Standards, so you can deliver a complete range of programmes without breaking sweat.

  • Monitor progress against both Standard and related qualifications simultaneously.
  • Use the Aptem Skills Radar® for skills scan followed by goal setting and progress checking.
  • Monitor off the job hours progress.
  • Create review environments that work for you, and see the full history of all sections during the review process.
  • Instantly see where individuals have fallen behind schedule.
  • View progress by cohort, employer, standard and assessor, or assess your entire programme.
  • Identify issues with our Predictive QAR and progression tool.


Upload your claim directly to the ESFA Hub.
Aptem keeps your Individual Learner Records (ILRs) data ready to make a funding claim. In seconds you can generate a fully compliant batch report at the click of a mouse, and upload it straight into the ESFA Hub or import into your funding management software.

  • Create batch files for the ESFA Hub with ease.
  • Avoid errors - all your data is validated as it is entered.


All your apprenticeship data at your fingertips, with all the insights you need.
Aptem brings all your data together in one place, without the tedium of reconciling lots of separate systems. From keeping everyone on track, to maintaining quality control and individual performance, its predictive analysis tools make spotting problems and fine tuning your programmes a snap.

  • Create custom reports for any scenario and filter your data with ease.
  • View and analyse your data on-screen, or output everything to Excel.
  • Save as many report configurations as you need.
  • Share reports with other administrators.
  • Get automatically alerted to risks with the Early Warning System.
  • Understand how your QAR scoring might develop with the Predictive QAR.

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